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Published 14 Oct 2022, 09:51 BST

Official UK procurement notice

Hastoe Housing Association Responsive Repairs and Void Refurbishment Contracts

Official notice

Authority: Hastoe HA (Public body)

4 lotsWorksOpen procedureSME suitableMax 1 lot per supplier
Sectors: Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: East of England (UKH)London (UKI)South East (UKJ)
Awarded value£7,620,0003 contracts · exc. VAT
Submissions closed 21 Dec 2022awarded 20 Jun 2023
Awarded to AW Construction Ltd +2 more3 awards

What is being bought4 lots · detail below

Published requirement description

The works will include the delivery of Responsive Repairs and Void Refurbishments, to properties owned and managed by Hastoe Housing Association. The opportunity relates to geographic Lots and will relate to a four year initial contract term, with provision for a further two year extension.

CPV: Miscellaneous repair and maintenance services · Refurbishment work

Lots and requirements (4)Procurement structure

4 lots · no lot values published · win at most 1 of them · same evaluation weights on every lot
Lot #1Essex, Suffolk and HertfordshireAwardedRenewal East of England

The works will include the delivery of Responsive Repairs and Void Refurbishments, to properties owned and managed by Hastoe Housing Association within this geographic region. The successful Contractor shall deliver a high-quality service offering value for money to residents and also provide and secure continuous improvements across all of the works.

Delivery: East of England
Extensions: The Contract will be a 4-year initial term with the option to extend by a further 2 years.Variant bids: not allowed
45453100 Refurbishment work50800000 Miscellaneous repair and maintenance services
Lot #2LondonAwardedRenewal London

The works will include the delivery of Responsive Repairs and Void Refurbishments, to properties owned and managed by Hastoe Housing Association within this geographic region. The successful Contractor shall deliver a high-quality service offering value for money to residents and also provide and secure continuous improvements across all of the works.

Delivery: London
Extensions: The Contract will be a 4-year initial term with the option to extend by a further 2 years.Variant bids: not allowed
45453100 Refurbishment work50800000 Miscellaneous repair and maintenance services
Lot #3East SussexAwardedRenewal South East

The works will include the delivery of Responsive Repairs and Void Refurbishments, to properties owned and managed by Hastoe Housing Association within this geographic region. The successful Contractor shall deliver a high-quality service offering value for money to residents and also provide and secure continuous improvements across all of the works.

Delivery: South East
Extensions: The Contract will be a 4-year initial term with the option to extend by a further 2 years.Variant bids: not allowed
45453100 Refurbishment work50800000 Miscellaneous repair and maintenance services
Lot #4West Sussex/HampshireCancelledRenewal South East

The works will include the delivery of Responsive Repairs and Void Refurbishments, to properties owned and managed by Hastoe Housing Association within this geographic region. The successful Contractor shall deliver a high-quality service offering value for money to residents and also provide and secure continuous improvements across all of the works.

Delivery: South East
Extensions: The Contract will be a 4-year initial term with the option to extend by a further 2 years.Variant bids: not allowed
45453100 Refurbishment work50800000 Miscellaneous repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Technical Responses: 60%
  • price: 40%
Published award criteria (2)
  • Technical Responses: 60
  • Price: 40
Conditions of participation1
  • Suitability

    Please refer to Tender Documents.

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
14 Oct 2022, 09:51 BST
Last source update
14 Jul 2023, 14:07 BST
Award evaluation window
21 Dec 2022 – …
FTS notice number
2023/S 000-020323
Classification (CPV)
Miscellaneous repair and maintenance servicesRefurbishment work
Delivery area
East of England (UKH)London (UKI)South East (UKJ)
Official registry OCID
ocds-h6vhtk-0375a8 Find a Tender
Contract terms
Performance terms

Please refer to the Contract as set out within the Tender documents.

Publisher note: Hastoe reserve the right not to award one or more of the Lots. (MT Ref:229094)

How it was run

Official notice
Run through: mytenders · Who buys & how to bid on myTenders
Supplier login requiredLanguage: EN
Access & registration note: Free publication showcase; bidding happens on buyer portals
Submission deadline
21 Dec 2022, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
21 Dec 2022, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.mytenders.co.uk ↗

Timeline

17 Nov 2022 → 14 Jul 2023 · 4 dates
  1. Next notice expected
    17 Nov 2022
  2. Submission deadline
    21 Dec 2022, 12:00 GMT
  3. Bids opened
    21 Dec 2022, 12:00 GMT
  4. Notice published
    14 Jul 2023, 14:07 BST

Notice history

4 events · 3 releases on Find a Tender · since 17 Nov 2022
  1. Status changed to active
    17 Nov 2022, 11:26 GMT
  2. Procurement method changed
    17 Nov 2022, 11:26 GMT
  3. Deadline published: 21 Dec 2022, 12:00 GMT
    17 Nov 2022, 11:26 GMT
  4. Status changed to complete
    14 Jul 2023, 14:07 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 4
Awarded value £7,620,0003 contracts exc. VAT
Bids received 77 from SMEs
Contracts signed 3latest 20 Jun 2023
Awarded toValueDateStatus
Lot 1 · Essex, Suffolk and Hertfordshire1 award
Prestige Domestic Property Maintenance LtdSME£1,800,000 †—Awarded
Lot 2 · London1 award
Close Brothers Rail LtdSME£3,000,000 †—Awarded
Lot 3 · East Sussex1 award
AW Construction LtdSME£2,820,000 †—Awarded

1 further award records carry no date or value.

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Essex, Suffolk and Hertfordshire3bids · 3 electronic · 3 from abroad3——
2 · London2bids · 2 electronic · 2 from abroad2——
3 · East Sussex2bids · 2 electronic · 2 from abroad2——

Contracting authority & participating public bodies

Hastoe Housing Association Ltd

Contracting authorityPublic bodyBody governed by public lawHousing and community amenities Marina House, 17 Marina Pl, Hampton Wick, Kingston upon Thames, UK, KT1 4BHContact email Published organisation website ↗

Dispute resolution & review bodies

  • Public Procurement Review ServiceReview body LondonContact email, phone
Process and specification contact points (1)
  • Faithorn Farrell Timms LLPProcess contact point Kent, UKContact email, phone

Bidders & participating suppliers

3 commercial parties on the notice
  • AW Construction LtdAwarded supplier Unit 20, Stanley Court, Shearway Business Park, Folkestone, South East, CT19 4FJContact phone
  • Close Brothers Rail LtdAwarded supplier Dovedale House, Hurricane Way, Wickford Essex, East of England, SS11 8YBContact phone
  • Prestige Domestic Property MaintenanceAwarded supplier 9 Elmscott Gardens, Winchmore Hill, London, London, N21 2BPContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria