Official UK procurement notice
Hard Facilities Maintenance at the National Gallery and National Portrait Gallery
Authority: The Board of Trustees of the National Gallery·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe Galleries are seeking a company that can work in collaboration with their in-house Estates and Facilities Management teams and other service partners to support the operation of our respective Galleries.
The contract will cover all Hard/Technical/Fabric FM services to the respective institutions. The contract duration will be 5 years, with the option of two further +1 year extensions. Services are to commence in early February 2024.
It is envisaged that a single service provider will be appointed by both organisations, operating two separate contracts beneath a single management structure.
The five year contract values are estimated as:
National Gallery ~£12million
National Portrait Gallery ~£3.5million
Figures below are for the maximum 7 year period for both Galleries
- Recurrence: on expiry or termination of the contract
CPV: Repair and maintenance services of building installations
The lotProcurement structure
single lot · value publishedLot #1The National Gallery and National Portrait Gallery are seeking a company that can work…RenewalPublished value£23,000,000
The National Gallery and National Portrait Gallery are seeking a company that can work in collaboration with their in-house Estates and Facilities Management teams and other service partners to support the operation of our respective Galleries.
The contract will cover all Hard/Technical/Fabric FM services to the respective institutions. The contract duration will be 5 years, with the option of two further +1 year extensions. Services are to commence in early February 2024.
It is envisaged that a single service provider will be appointed by both organisations, operating two separate contracts beneath a single management structure.
The key factors for successful delivery of this contract are:
•Technical engineering excellence to maintain correct environmental conditions across the galleries at all times to maintain the Collections.
•Supporting an exceptional visitor experience, with particular attention to safety and comfort
•Understanding the requirements, needs and preferences of a prestigious culture/heritage or similar institution.
•Understanding the challenges and constraints of a public body
•Able to operate in an environment with high footfall and long opening hours (including evening and out-of-hours events) Additional information: To respond to this opportunity please click here: www.delta-esourcing.com/respond/3GMK4HE9PV ↗
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · on expiry or termination of the contract
- First published
- 6 Sept 2023, 14:06 BST
- Last source update
- 6 Sept 2023, 14:06 BST
- FTS notice number
2023/S 000-026346- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03fa7cFind a Tender
Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. For more information about this opportunity, please visit the Delta eSourcing portal at: <a href="https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services-of-building-installations./3GMK4HE9PV" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services-of-building-installations./3GMK4HE9PV</a> To respond to this opportunity, please click here: <a href="https://www.delta-esourcing.com/respond/3GMK4HE9PV" target="_blank">https://www.delta-esourcing.com/respond/3GMK4HE9PV</a> GO Reference: GO-202396-PRO-23811458
How it was run
Official notice- Submission deadline
- 6 Oct 2023, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
Timeline
6 Sept 2023 → 1 Feb 2024 · 3 dates- Notice published6 Sept 2023, 14:06 BST
- Submission deadline6 Oct 2023, 12:00 BST
- Contract starts1 Feb 2024
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- National Portrait GalleryContracting authority
Dispute resolution & review bodies
- The National GalleryReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria