Grounds Maintenance System RFI

{
  "id": "065469-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-07-13T10:00:47+01:00",
  "ocid": "ocds-h6vhtk-06c938",
  "buyer": {
    "id": "GB-FTS-2273",
    "name": "Fife Council"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000836925"
    }
  ],
  "tender": {
    "id": "CFM0508",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "description": "Fife Council is seeking to understand the market for modern Grounds Maintenance Solutions capable of supporting operational delivery, financial management, and performance monitoring.\nThe existing system used within the Grounds Maintenance Service presents a number of challenges, including limited mobile functionality, reliance on manual processes, and constraints in reporting and system integration.\nThe Grounds Maintenance Service has been using its current back-office system for a number of years to support key activities such as scheduling, asset management, and billing.\nThe Council is therefore seeking input from suppliers to help inform its future requirements and shape a potential procurement approach.\nThe Council is now seeking to explore alternative solutions available within the market that may better meet its current and future Grounds Maintenance requirements. A list of high-level requirements has been developed in collaboration with the service and the Council’s IT Service.\nPotential Suppliers are invited to review these requirements and provide information on solutions that may be capable of meeting the Council’s needs.\nThe requirements identified by the Grounds Maintenance Service and IT Service are set out below.\nWe would welcome responses from suppliers to support the Council in developing its understanding of the market and informing this Request for Information exercise. Additional information: This is a request for Information only."
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Fife, Scotland UK"
        },
        "deliveryAddresses": [
          {
            "region": "UKM72"
          }
        ]
      }
    ],
    "title": "Grounds Maintenance System RFI",
    "status": "planned",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Grounds Maintenance System RFI",
    "communication": {
      "futureNoticeDate": "2026-10-19T00:00:00+01:00"
    },
    "classification": {
      "id": "48000000",
      "scheme": "CPV",
      "description": "Software package and information systems"
    },
    "mainProcurementCategory": "goods"
  },
  "parties": [
    {
      "id": "GB-FTS-2273",
      "name": "Fife Council",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UKM72",
        "locality": "Glenrothes",
        "postalCode": "KY7 5LT",
        "countryName": "United Kingdom",
        "streetAddress": "Fife House, North Street"
      },
      "details": {
        "url": "http://www.fife.gov.uk",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Fife Council"
      },
      "contactPoint": {
        "name": "Alan Ross",
        "email": "alan.ross@fife.gov.uk",
        "telephone": "+44 3451550000"
      }
    }
  ],
  "language": "en",
  "description": "This is an RFI only.\nThe Council kindly requests responses no later that Friday 7th August 2026 emailed to the Council.\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=836925.\n(SC Ref:836925)",
  "initiationType": "tender"
}