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Find a TenderAwardedContract details notice
Published 13 Mar 2025, 14:18 GMT

Official UK procurement notice

GP Facilities Management Services for Bromley Health and Wellbeing Centre Dysart Medical Practice

Official notice

Authority: NHS North East London Integrated Care Board (Central government)·On behalf of: NHS LONDON COMMERCIAL HUB

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Business Services & Consultancy (79)Cleaning & Environmental Services (90)Community & Cultural Services (98) Delivery: London (UKI)South East (UKJ)
Published estimate£500,000≈ £167k / year · £600,000 inc. VAT · 1 value update
Submissions closed 9 May 2025awarded 16 Jun 2025
Awarded to Ascot Services Uk Limited
Contract term 3 yrsends 30 Sept 2028 · up to 30 Sept 2030 with extensions · starts 1 Oct 2025

What is being bought

Published requirement description

NHS South East London (SEL) Integrated Care Board (ICB) and the Dysart Medical Practice have procured GP Facilities Management Services (Hard and Soft FM) for the Bromley Health and Wellbeing Centre for the Dysart Medical Practice in the Bromley Borough.

Contract Duration awarded:

1 October 2025 to 30 September 2028.

Possible extension to 30 September 2030 (1 year plus 1 year).

A maximum of 5 years.

CPV: Building and facilities management services · Cleaning services · Locksmith services · Refuse and waste related services · Security services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£500,000
Contract period: 1 Oct 2025 – 30 Sept 2028 (3 yrs) · up to 30 Sept 2030 with extensionsValue: £500,000 exc. VAT · £600,000 inc. VAT
Delivery: London, South EastEligibility: SME eligibleVCSE eligible
Extensions: The contract will have an initial term of 3 years, followed by an optional extension of 1 year plus 1 year, at the discretion of the commissioner. If all available extension is taken up in full the contract will have a maximum duration of 5 years. The indicative annual contract value for this service is £100,000 per annum. Over the 5 years, if contract is extended to its full duration, the total indicative maximum contract value will be £500,000.
79710000 Security services79993000 Building and facilities management services90500000 Refuse and waste related services90910000 Cleaning services98395000 Locksmith services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Quality 60%: 60%
  • Price 40%: 40%
Published award criteria (2)
  • Price 40%
  • Quality 60%
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
13 Mar 2025, 14:18 GMT
Last source update
26 Sept 2025, 14:37 BST
Award evaluation window
Submission end – 1 Jul 2025
Authority reference
PRJ 4000 SEL ICB
FTS notice number
2025/S 000-013104
Latest notice
Contract details notice (UK7)
Classification (CPV)
Building and facilities management servicesCleaning servicesLocksmith servicesRefuse and waste related servicesSecurity services
Delivery area
London (UKI)South East (UKJ)
Official registry OCID
ocds-h6vhtk-04eccb Find a Tender

How it was run

Official notice
Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
Submission deadline
9 May 2025, 17:00 BST
Clarification deadline
25 Apr 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

To express interest and participate in the tender, please register and apply via Atamis e-sourcing portal health-family.force.com/s/Welcome ↗.

Tender reference PRJ 4000 SEL ICB - GP Facilities Management Services (Hard and Soft FM) for the Bromley Health and Wellbeing Centre

Should Tenderers have any queries, or having problems using the portal, they should contact Helpdesk at:

Phone: 0800 9956035

E-mail: [email protected]

Timeline

13 Mar 2025 → 1 Oct 2025 · 11 dates
  1. Planning notice published
    13 Mar 2025, 14:18 GMT
  2. Market engagement
    20 Mar 2025, 23:59 GMT

    The Market Engagement Event and Procurement is being conducted in accordance with the Procurement Act 2023.

    For parties interested in the opportunity an Early Market Engagement Event will be held on Friday 21st March 2025, at 10:00 HRS GMT via Microsoft Teams, where further information will be provided. The event will be approx 60 minutes in duration.

    For an invite to the event, please email procurement lead

    Kiran Uppal

    on the email address

    [email protected]

    providing your name, organisation, role and the email addresses of up to 2 people who will attend the event. A Microsoft Teams meeting invite will be sent to you in response.

    The closing date for an invite request is Thursday 20th March 2025, 15:00 hrs GMT.

  3. Next notice expected
    1 Apr 2025, 23:59 BST
  4. Tender notice published
    4 Apr 2025, 13:50 BST
  5. Clarification questions by
    25 Apr 2025, 12:00 BST
  6. Submission deadline
    9 May 2025, 17:00 BST
  7. Assessment summaries sent
    17 Jun 2025, 00:00 BST
  8. Standstill ends
    26 Jun 2025, 23:59 BST
  9. Award decision expected by
    1 Jul 2025, 23:59 BST
  10. Latest notice published392 days ago
    26 Sept 2025, 14:37 BST
  11. Contract starts387 days ago
    1 Oct 2025, 00:00 BST

Notice history

10 events · 4 releases on Find a Tender · since 13 Mar 2025
  1. Preliminary market engagement notice published
    13 Mar 2025, 14:18 GMT
    UK2
  2. Tender notice published
    4 Apr 2025, 13:50 BST
    UK4
  3. Published value published: £500,000
    4 Apr 2025, 13:50 BST
  4. Status changed to active
    4 Apr 2025, 13:50 BST
  5. Procurement method changed
    4 Apr 2025, 13:50 BST
  6. Deadline published: 9 May 2025, 17:00 BST
    4 Apr 2025, 13:50 BST
  7. Contract award notice published
    17 Jun 2025, 15:19 BST
    UK6
  8. Status changed to complete
    17 Jun 2025, 15:19 BST
  9. Contract signature expected
    30 Jun 2025, 23:59 BST
    scheduled
  10. Contract details notice published
    26 Sept 2025, 14:37 BST
    UK7
Routine re-releases (4)
  • 2025-03: 1 release · 13 Mar 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £500,0001 award exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 22 Sept 2025
Awarded toValueDateStatus
Ascot Services Uk LimitedSMEGP Facilities Management Services for the Bromley Health and Wellbeing Centre for Dysart Medical Practice1 Oct 2025 – 30 Sept 2028 · up to 30 Sept 2030Extensions: 1 year plus 1 year£500,00016 Jun 2025Awarded

Contracts

  • Contract 1 · Ascot Services Uk LimitedSME

    Signed
    22 Sept 2025
    Value
    £500,000
    Period
    1 Oct 2025 – 30 Sept 2028 · up to 30 Sept 2030 with extensions
    Status
    active
    Extensions
    1 year + 1 year at the discretion of the authority.

    No agreed KPIs: Under £5m.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders10—

Contracting authority & participating public bodies

2 public bodies on the notice

NHS South East London Integrated Care Board

Contracting authorityPublic authority - sub-central government GB-NHS: QKK · GB-PPON: PCXT-8262-NYRV 160 Tooley Street, London, London, SE1 2TZContact email

Other public bodies

  • NHS LONDON COMMERCIAL HUBProcuring entityDelivery of procurement processGB-PPON: PBWD-3998-QHRQ London, LondonContact email

Bidders & participating suppliers

1 commercial party on the notice
  • ASCOT SERVICES UK LIMITEDAwarded supplierGB-COH: 04778608GB-PPON: PHMC-7589-MWGQ Kestrel House Gibfield Park Avenue, Manchester, North West, M46 0SUContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure