Government Art Collection Framing Service and Materials

{
  "id": "079481-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-08-20T14:05:47+01:00",
  "ocid": "ocds-h6vhtk-06afa1",
  "buyer": {
    "id": "GB-PPON-PJGD-5581-JPGD",
    "name": "Department for Culture, Media and Sport"
  },
  "tender": {
    "id": "104963",
    "lots": [
      {
        "id": "1",
        "title": "Lot 1 – Outsourced Framing Services:",
        "value": {
          "amount": 2000000,
          "currency": "GBP",
          "amountGross": 2400000
        },
        "status": "active",
        "renewal": {
          "description": "Contract can be extended by up to 2 years with the contract value increased accordingly as set out in the Invitation to Tender."
        },
        "hasRenewal": true,
        "description": "The provision of end-to-end bespoke framing services, including specialist conservation framing, mounting, and structural support, as detailed in the procurement specification.",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Question 1 - Framing Experience",
              "type": "quality",
              "numbers": [
                {
                  "number": 25,
                  "weight": "percentageExact"
                }
              ],
              "description": "Please demonstrate the relevant skills and expertise of your organisation and staff, to undertake these framing services."
            },
            {
              "name": "Question 2: Materials",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "description": "Please describe your proposed approach to sourcing materials that may be required for delivery of the framing services, including those described in the Specification (as well as any other relevant materials that may be required)."
            },
            {
              "name": "Question 3: Orders and Delivery",
              "type": "quality",
              "numbers": [
                {
                  "number": 15,
                  "weight": "percentageExact"
                }
              ],
              "description": "Please describe your proposed approach to performing the requirements described under the “ordering and delivery” section of the Specification  (as well as any other related services that you may perform in this area)."
            },
            {
              "name": "Question 4: Management",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "description": "Please describe your relevant processes and procedures that will enable you to successfully manage delivery of framing requirements in accordance with the Specification.\nIn particular, your response should demonstrate that you meet the “Management” requirements described in the Specification and summarised below:\nMonitoring and tracking of work\nSecurity"
            },
            {
              "name": "Question 5: Sustainability",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "description": "Please describe your relevant processes and procedures that relate to providing framing services sustainability (note this is different to the Social Value question which focuses on proposals to deliver added (social) value, rather than sustainability processes and procedures)."
            },
            {
              "name": "Social Value - Sustainable Procurement Practices",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "description": "Describe the commitment your organisation will make to ensure that opportunities under the contract deliver the Policy Outcome and Award Criteria."
            },
            {
              "name": "Social Value - Equal opportunity",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "description": "Describe the commitment your organisation will make to ensure that opportunities under the contract deliver the Policy Outcome and Award Criteria."
            },
            {
              "name": "Pricing Schedule",
              "type": "price",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "description": "Please complete the template provided (Appendix B Pricing Schedule) and ensure all relevant sections are completed."
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-10-01T23:59:59+01:00",
          "startDate": "2026-10-19T00:00:00+01:00",
          "maxExtentDate": "2031-09-30T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "Tenderers are requested to respond to the PSQ (Procurement Specific Questionnaire) as part of their bid, please see the document on Atamis for conditions of participation. \nThe requirements include, but are not limited to, the following:\nTenderers must be registered or register on the CDP. \nTenderers must be compliant with the UK General Data Protection Regulation.\nTenderers must have an annual turnover (£75,000 per FY). \nTenderers must either currently hold, or explicitly commit to obtaining prior to the formal award of contract, the following minimum levels of insurance cover:\nEmployer’s (Compulsory) Liability Insurance: Minimum £5,000,000.\nPublic Liability Insurance: Minimum £5,000,000.\nProfessional Indemnity Insurance: Minimum £5,000,000.\nNote: Full evaluation details, scoring criteria, and access to the PSQ/ITT pack are available via the Atamis portal."
            },
            {
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              "description": "Tenderers are requested to provide details of up to three contracts to meet conditions of participation relating to technical ability, the public or private sector (which may include samples of grant-funded work).\nThe examples must be from the past three years.\nThe named contact provided should be able to provide written evidence to confirm the accuracy of the information provided.\nFor consortium bids, or where tenderers have indicated that they are relying on an associated person to meet the technical ability, they should provide relevant examples of where the associated person has delivered similar requirements. If this is not possible (e.g. the consortium is newly formed or a special purpose vehicle is to be created for this contract) then three separate examples should be provided between the principal member(s) of the proposed consortium or members of the special purpose vehicle or sub-contractors (three examples are not required from each member).\nIf tenderers cannot provide at least one example of previous contracts, they must provide an explanation for this and how they meet the conditions of participation relating to technical ability.\nNote: Full evaluation details, scoring criteria, and access to the PSQ/ITT pack are available via the Atamis portal."
            }
          ]
        }
      },
      {
        "id": "2",
        "title": "Lot 2 – Materials for In-House Framing Services",
        "value": {
          "amount": 850000,
          "currency": "GBP",
          "amountGross": 1020000
        },
        "status": "active",
        "renewal": {
          "description": "Contract can be extended by up to 2 years with the contract value increased accordingly as set out in the Invitation to Tender."
        },
        "hasRenewal": true,
        "description": "The supply and delivery of conservation-grade framing materials and supplies required for internal GAC framing operations, as detailed in the procurement specification.",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Question 1: Experience in Supplying Framing Materials and Equipment",
              "type": "quality",
              "numbers": [
                {
                  "number": 25,
                  "weight": "percentageExact"
                }
              ],
              "description": "Please demonstrate the relevant skills, expertise and capability of your organisation and staff, in the sourcing and supplying of relevant conservation / museum grade materials for framing services (or other relevant services) as described in the Specification."
            },
            {
              "name": "Question 2: Availability of Materials /Supply Chain",
              "type": "quality",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "description": "Please describe your approach for ensuring a consistent, resilient, and timely supply of the museum-grade materials described in the Specification, or other relevant materials that may be requested during the contract term."
            },
            {
              "name": "Question 3: Customer Support",
              "type": "quality",
              "numbers": [
                {
                  "number": 15,
                  "weight": "percentageExact"
                }
              ],
              "description": "GAC’s framing requirements cover a wide range of artwork (16th–21st century). Describe how your customer support team provides technical advice to aid the decision-making process for in-house staff (e.g., advising on mount board choices for specific media or selecting the correct glazing for high-humidity environments). \nHow do you ensure the guidance provided is aligned with current conservation best practices?"
            },
            {
              "name": "Question 4: Sustainability",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "description": "Please describe your relevant processes and procedures that relate to sourcing materials sustainability for framing services. note this is different to the Social Value question which focuses on proposals to deliver added (social) value, rather than sustainability processes and procedures)."
            },
            {
              "name": "Social Value - Sustainable Procurement Practices",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "description": "Describe the commitment your organisation will make to ensure that opportunities under the contract deliver the Policy Outcome and Award Criteria described in the Specification."
            },
            {
              "name": "Equal Opportunity",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "description": "Describe the commitment your organisation will make to ensure that opportunities under the contract deliver the Policy Outcome and Award Criteria described in the Specification."
            },
            {
              "name": "Pricing Schedule",
              "type": "price",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "description": "Please complete the template provided (Appendix B Pricing Schedule) and ensure all relevant sections are completed."
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-10-01T23:59:59+01:00",
          "startDate": "2026-10-19T00:00:00+01:00",
          "maxExtentDate": "2031-09-30T23:59:59+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "Tenderers are requested to respond to the PSQ (Procurement Specific Questionnaire) as part of their bid, please see the document on Atamis for conditions of participation. \nThe requirements include, but are not limited to, the following:\nTenderers must be registered or register on the CDP. \nTenderers must be compliant with the UK General Data Protection Regulation.\nTenderers must have an annual turnover (£75,000 per FY). \nTenderers must either currently hold, or explicitly commit to obtaining prior to the formal award of contract, the following minimum levels of insurance cover:\nEmployer’s (Compulsory) Liability Insurance: Minimum £5,000,000.\nPublic Liability Insurance: Minimum £5,000,000.\nProfessional Indemnity Insurance: Minimum £5,000,000.\nNote: Full evaluation details, scoring criteria, and access to the PSQ/ITT pack are available via the Atamis portal."
            },
            {
              "type": "technical",
              "description": "Tenderers are requested to provide details of up to three contracts to meet conditions of participation relating to technical ability, the public or private sector (which may include samples of grant-funded work).\nThe examples must be from the past three years.\nThe named contact provided should be able to provide written evidence to confirm the accuracy of the information provided.\nFor consortium bids, or where tenderers have indicated that they are relying on an associated person to meet the technical ability, they should provide relevant examples of where the associated person has delivered similar requirements. If this is not possible (e.g. the consortium is newly formed or a special purpose vehicle is to be created for this contract) then three separate examples should be provided between the principal member(s) of the proposed consortium or members of the special purpose vehicle or sub-contractors (three examples are not required from each member).\nIf tenderers cannot provide at least one example of previous contracts, they must provide an explanation for this and how they meet the conditions of participation relating to technical ability.\nNote: Full evaluation details, scoring criteria, and access to the PSQ/ITT pack are available via the Atamis portal."
            }
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        }
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    ],
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            "description": "Art supplies"
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            "description": "Statuettes, ornaments; photograph or picture frames, and mirrors"
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            "description": "Picture frames"
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            "id": "03410000",
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          {
            "id": "45440000",
            "scheme": "CPV",
            "description": "Painting and glazing work"
          },
          {
            "id": "37800000",
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            "id": "39298100",
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    ],
    "title": "Government Art Collection Framing Service and Materials",
    "value": {
      "amount": 2850000,
      "currency": "GBP",
      "amountGross": 3420000
    },
    "status": "active",
    "documents": [
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      {
        "id": "079481-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/079481-2026",
        "format": "text/html",
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      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
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    "lotDetails": {
      "awardCriteria": {
        "description": "Lot 1 – Outsourced Framing Services: The provision of end-to-end bespoke framing services, including specialist conservation framing, mounting, and structural support, as detailed in the procurement specification.\nLot 2 – Materials for In-House Framing Services: The supply and delivery of conservation-grade framing materials and supplies required for internal GAC framing operations, as detailed in the procurement specification.\nPLEASE NOTE: although this notice may indicate in certain sections that the maximum number of lots a supplier may bid for is one, this is an error in the notice system. Suppliers may bid for either lot individually or for both Lots 1 and 2, and can be awarded both lots."
      },
      "maximumLotsBidPerSupplier": 1,
      "maximumLotsAwardedPerSupplier": 1
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    "awardPeriod": {
      "endDate": "2026-09-23T23:59:59+01:00"
    },
    "description": "The Department for Digital, Culture, Media and Sport (DCMS) is issuing this Tender Notice to invite competitive tenders for the provision of framing services and specialist materials on behalf of the Government Art Collection (GAC). This procurement directly supports the GAC’s ongoing preventative conservation programme and ensures a high-standard, complementary aesthetic across national art displays.\nThis requirement is divided into two distinct Lots:\nLot 1 – Outsourced Framing Services: The provision of end-to-end bespoke framing services, including specialist conservation framing, mounting, and structural support, as detailed in the procurement specification.\nLot 2 – Materials for In-House Framing Services: The supply and delivery of conservation-grade framing materials and supplies required for internal GAC framing operations, as detailed in the procurement specification.\nThis procurement is being conducted under the Open Procedure in accordance with the Procurement Act 2023. Full details are set out within the Invitation to Tender (ITT) pack on Atamis.",
    "riskDetails": "none",
    "tenderPeriod": {
      "endDate": "2026-09-15T12:00:00+01:00"
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    "contractTerms": {
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      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "Tenderers are required to submit bids via the Atamis e-Sourcing Portal (the Portal).\nSuppliers wishing to participate will need to register on the Portal to access the tender documentation and submit a response. Suppliers who are already registered will not need to register again and can use their existing username and password. A password reminder function is available on the Portal homepage. Atamis Portal registration link: https://dcms.my.site.com/login\nTenderers are responsible for reviewing all communications issued via the Portal and following any instructions provided during the procurement process. If technical difficulties are experienced, support will be available from the Atamis e-Sourcing Helpdesk at: Support@atamis.co.uk.\nTenderers are encouraged to raise any questions throughout the Clarification period, rather than waiting until the deadline. The Department is committed to answering questions and providing clear instructions as quickly and early as possible, using its best endeavours.",
    "procurementMethodDetails": "Open procedure",
    "additionalProcurementCategories": [
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  "buyerID": [],
  "parties": [
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      "name": "Department for Culture, Media and Sport",
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  "initiationType": "tender"
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{
  "id": "053744-2026",
  "tag": [
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  "date": "2026-06-08T12:08:42+01:00",
  "ocid": "ocds-h6vhtk-06afa1",
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            "description": "Musical instruments, sport goods, games, toys, handicraft, art materials and accessories"
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    "title": "Government Art Collection Framing Service and Materials",
    "value": {
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      "currency": "GBP",
      "amountGross": 2040000
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    "description": "The Government Art Collection (GAC) requires the provision of framing services and materials to support the GACs preventative conservation programme and to provide complimentary aesthetic to GAC art displays. \nWe anticipate procuring the requirements in two lots, these are:\nLot 1 - Outsourced Framing Services: Delivery of bespoke framing services as outlined within the attached specification. \nLot 2 - Materials for in-house Framing Services: The provision of materials for in-house framing as outlined in the attached specification. \nFeedback is sought on specifications and the supplier questionnaire linked below. \nInterested suppliers should paste the link into their browser, and download a copy of the questionnaire. This includes the specification at annex 1. A completed questionnaire with feedback should be returned to: commercial@dcms.gov.uk by Wednesday 24th June 2026, at 12 noon referencing ‘104963 GAC Framing Services and Materials RFI’ in the subject line. \nLink to supplier questionnaire:\nhttps://docs.google.com/document/d/1j4-3_QNr6XrtyO2Rj6nHSEl1Tr_XedQn/edit?usp=sharing&ouid=102808539170485646967&rtpof=true&sd=true",
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        "status": "scheduled",
        "dueDate": "2026-06-24T23:59:59+01:00",
        "description": "Feedback is sought on specifications and the supplier questionnaire linked below. \nInterested suppliers should paste the link into their browser, and download a copy of the questionnaire. This includes the specification at annex 1. A completed questionnaire with feedback should be returned to: commercial@dcms.gov.uk by Wednesday 24th June 2026, at 12 noon referencing ‘104963 GAC Framing Services and Materials RFI’ in the subject line. \nLink to supplier questionnaire:\nhttps://docs.google.com/document/d/1j4-3_QNr6XrtyO2Rj6nHSEl1Tr_XedQn/edit?usp=sharing&ouid=102808539170485646967&rtpof=true&sd=true"
      }
    ]
  },
  "initiationType": "tender"
}