Official UK procurement notice
GBC & WBC Fire Risk Assessments
Authority: Guildford Borough Council (Local council)
What is being bought
Published requirement descriptionGuildford Borough Council and Waverley Borough Council require a consistent, competent and auditable fire risk assessment service across their housing and corporate property portfolios.
The specification establishes the common minimum requirements for assessment scope, assessor competence, risk prioritisation, reporting, quality assurance, and contract management.
The appointed Contractor shall deliver suitable and sufficient assessments, escalate urgent life-safety risks promptly, provide clear and proportionate remedial actions, and supply controlled information that supports statutory compliance and effective management of fire safety risk.
- Two-stage procedure: up to 5 candidates will be invited to tender.
- How the procedure runs: 1) Stage 1. Selection Stage (PSQ Stage) - Suppliers are invited to submit a Pre-Qualification Questionnaire (PSQ). - This stage will assess supplier suitability, capability, relevant experience, and organisational capacity. - Suppliers must achieve a minimum score of 60% in the Stage 1 evaluation to be eligible for shortlisting. - Following evaluation, the Authority will shortlist up to a maximum of five (5) suppliers who meet the minimum threshold, ranked by their overall score, to progress to Stage 2. Invitation to Tender (ITT). - No further shortlisting will occur after this stage. - No contract will be awarded at this stage. 2) Stage 2. Invitation to Tender (ITT Stage) - All shortlisted suppliers from the PSQ stage will be invited to submit a Final Tender, including fully developed technical and commercial proposals. - Evaluation will be carried out against the published award criteria. - The Authority reserves the right to include a dialogue stage and/or request final tender submissions where this is considered beneficial to refine proposals. 3) Award and Contract Signature - The Authority will notify all suppliers of the intended award decision and will observe a standstill period in accordance with the requirements of the Procurement Act 2023 (PA23). - The contract will be awarded to the supplier whose tender represents the Most Advantageous Tender in accordance with the published evaluation criteria.
CPV: Building-inspection services · Fire and explosion protection and control consultancy services · Risk or hazard assessment other than for construction · Technical building-inspection services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£2,860,000
- Condition of participationshortlisting
Suppliers must achieve a minimum score of 60% in the Stage 1 evaluation to be eligible for shortlisting. Following evaluation, the Authority will shortlist up to a maximum of five (5) suppliers who meet the minimum threshold (60%), ranked by their overall score, to progress to Stage 2. Invitation to Tender (ITT).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Qualitative: 55%
- Commercial: 40%
- Social Value: 5%
Published award criteria (3)
- Qualitative
- Social Value
- Commercial
- Condition of participationshortlisting
Suppliers must achieve a minimum score of 60% in the Stage 1 evaluation to be eligible for shortlisting. Following evaluation, the Authority will shortlist up to a maximum of five (5) suppliers who meet the minimum threshold (60%), ranked by their overall score, to progress to Stage 2. Invitation to Tender (ITT).
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- Turnover usually expected at this size: about £1,904,927 (twice the annual value).
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How Guildford Borough Council buys Consultative engineering and construction services (CPV 7131), and who usually turns up
Guildford Borough Council’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Consultative engineering and construction services (CPV 7131) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in South East England.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered in the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 78 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid0% / 17%
2–329% / 18%
4–614% / 21%
7+57% / 44%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate40%
Within ±2%44%
Above estimate16%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 7131Published estimate£2.9m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid11%
2–311%
4–638%
7+40%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 56 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£2.5m–£2.9m
Estimate£2.9m
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £20m86 awards in 36m · last this month | 20 live · £6.5m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 3% below n=2 | |
| £93m19 awards in 36m · last 3 months ago | 1 live · £11k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=4 | |
| £22m37 awards in 36m · last 1 months ago | 5 live · £5.7m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=11 | |
| £2.0m20 awards in 36m · last this month | 9 live · £3.2m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=3 | |
| £1.3m15 awards in 36m · last 1 months ago | 3 live · £373k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 16% below n=4 |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Requests to participate open
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 22 Oct 2026, 13:07 BST
- Last source update
- 22 Oct 2026, 13:07 BST
- Award evaluation window
- Submission end – 5 Feb 2027
- Authority reference
CRPN-00716- FTS notice number
2026/S 000-099965- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-078ddfFind a Tender
- How it runs
- Stage 1. Selection Stage (PSQ Stage)
- Suppliers are invited to submit a Pre-Qualification Questionnaire (PSQ).
- This stage will assess supplier suitability, capability, relevant experience, and organisational capacity.
- Suppliers must achieve a minimum score of 60% in the Stage 1 evaluation to be eligible for shortlisting.
- Following evaluation, the Authority will shortlist up to a maximum of five (5) suppliers who meet the minimum threshold, ranked by their overall score, to progress to Stage 2. Invitation to Tender (ITT).
- No further shortlisting will occur after this stage.
- No contract will be awarded at this stage.
- Stage 2. Invitation to Tender (ITT Stage)
- All shortlisted suppliers from the PSQ stage will be invited to submit a Final Tender, including fully developed technical and commercial proposals.
- Evaluation will be carried out against the published award criteria.
- The Authority reserves the right to include a dialogue stage and/or request final tender submissions where this is considered beneficial to refine proposals.
- Award and Contract Signature
- The Authority will notify all suppliers of the intended award decision and will observe a standstill period in accordance with the requirements of the Procurement Act 2023 (PA23).
- The contract will be awarded to the supplier whose tender represents the Most Advantageous Tender in accordance with the published evaluation criteria.
How to participate & submission route
Official notice Submit via portal- Requests to participate (first stage)
- 16 Nov 2026, 12:00 GMT
- Tender submission deadline
- 16 Nov 2026, 12:00 GMT
- Clarification deadline
- 6 Nov 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Shortlist
- up to 5 candidates invited to tender
To place a submission for this tender please access via the below link, and login with your credentials if already registered on the SE Shared Service portal:
www.sesharedservices.org.uk/esourcing ↗
If you are not registered on the SE Shared Services, and would like to place to submission for this tender, then please register your companies details via the below link. Once registered you will be able to access the tender documentation:
Timeline
22 Oct 2026 → 1 Apr 2027 · 5 dates- Tender notice published1 day ago22 Oct 2026, 13:07 BST
- Today23 Oct 2026
- Clarification questions byin 14 days6 Nov 2026, 12:00 GMT
- Submission deadlinein 24 days16 Nov 2026, 12:00 GMT
- Award decision expected byin 105 days5 Feb 2027, 23:59 GMT
- Contract startsin 159 days1 Apr 2027, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published22 Oct 2026, 13:07 BSTUK4
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender