Official UK procurement notice
FW0064 Building Compliance (Hard Facilities Management) Framework 2023-2027
Authority: Forestry and Land Scotland (Central government)
What is being bought15 lots · detail below
Published requirement descriptionForestry and Land Scotland (FLS) looks after the national forests and land to enhance biodiversity, support tourism and increase access to the green spaces that will help improve Scotland’s physical and mental health and well-being. FLS also continues to provide vital timber supplies to support a sustainable rural economy. Further details on FLS can be found here:
FLS has a statutory requirement to service, repair and maintain its built estate across Scotland. There are approximately 550 buildings encompassing deer larders, storage facilities, offices, accommodation, recreation and visitor centres.
This framework will provide services to ensure the FLS buildings are compliant with relevant legislation. There are 15 lots that each require different specialist professions.
- Recurrence: 2026 or 2027 dependent on whether extension taken.
CPV: Architectural, construction, engineering and inspection services · Building demolition and wrecking work and earthmoving work · Building-inspection services · Consulting services for water-supply and waste consultancy · Consulting services for water-supply and waste-water other than for construction · Demolition work · Electrical services · Electrical-system repair services · Environmental issues consultancy services · Environmental management · Environmental protection · Environmental quality control services · +29 more
How this framework works
From the published notice- Places
- up to 30 suppliers · 6 bids on the busiest of 14 lots (0.2 per place) · 16 appointed
- Framework period
- 3 yrs from 30 Jan 2023
Lots and requirements (15)Procurement structure
15 lots · all with a published value · evaluation weights differ by lotEvery one of these 2 lots carries the same published figure, £100,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Fire Engineering Servicing and RepairCancelledRenewalPublished value£320,000
Forestry and Land Scotland (FLS) requires the inspection and testing at 6-monthly intervals of all fire safety installations and systems (including fire detection systems, stand-by power systems, door control mechanisms, smoke control systems, emergency lighting, and all passive fire protection systems). Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #2Heating and Ventilation Servicing and RepairCancelledRenewalPublished value£180,000
Forestry and Land Scotland (FLS) requires the servicing and repair of heating and ventilation plant, in line with manufacturers' maintenance schedules. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #3Biomass Systems Servicing and RepairRenewalPublished value£120,000
Forestry and Land Scotland (FLS) requires a biomass service contractor to provide planned preventative and reactive maintenance of its plant in line with the specification outlined in this document. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #4Electrical Fixed Wire Inspection and Repair (including Lightning Protection Systems and fall protection/arrest devices)CancelledRenewalPublished value£352,000
Forestry and Land Scotland (FLS) requires a contractor to provide a planned inspection and testing service and a reactive repairs service for all electrical circuits and lightning protection systems in line with the specification. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #5Legionella L8 ComplianceCancelledRenewalPublished value£204,000
Forestry and Land Scotland (FLS) requires a Contractor to aid in the prevention and control of Legionella across its built estate. The Contractor will provide advice, consultancy, operating, maintenance and management services associated with the control of Legionella in domestic hot and cold water systems. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #6Private Water Supply Servicing including BoreholesCancelledRenewalPublished value£230,000
Forestry and Land Scotland (FLS) has a number of regulated private water supplies across Scotland. Designated as the “Responsible Person” under the Water Intended for Human Consumption (Private Supplies) (Scotland) Regulations 2017, FLS will ensure that the water is wholesome through meeting water quality standards. To meet this duty, FLS requires a Contractor to undertake routine servicing and reactive maintenance to our regulated private water supply systems inclusive of boreholes. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #7Asbestos SurveyingCancelledRenewalPublished value£60,000
Forestry and Land Scotland (FLS) requires a Contractor to perform Asbestos Management Surveys, Re-inspection Surveys and Refurbishment and Demolition Surveys across its built estate that was constructed prior to 1999. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #8Septic Tank EmptyingCancelledRenewalPublished value£200,000
Forestry and Land Scotland (FLS) requires the routine and emergency emptying of septic tanks, compost toilets, interceptors, elsan points, silt and grease traps. FLS has approximately 90 septic tanks across its estate that provide foul drainage services for a range of facilities such as offices, visitor centres, workshops, deer larders, farms and residential properties. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #9Refrigeration and Air Conditioning Servicing and RepairCancelledRenewalPublished value£160,000
Forestry and Land Scotland (FLS) requires a Contractor to provide periodic and reactive maintenance to the refrigerant systems across built assets. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #10Waste Water Treatment Plant MaintenanceCancelledRenewalceiling above
Forestry and Land Scotland (FLS) requires the planned preventative maintenance of the electro/mechanical systems and arrange for desludging of our small sewage treatment plants when required. The Contractor will also be required to attend to issues identified out-with planned schedules for reactive or emergency maintenance. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #11Demolition WorksCancelledRenewalPublished value£800,000
Forestry and Land Scotland (FLS) requires Contractor to provide demolition works on the FLS estate. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #12Commercial Door Maintenance and RepairCancelledRenewalceiling above
Forestry and Land Scotland (FLS) requires a contractor to maintain its industrial doors in an efficient state, efficient working order and in good repair to meet our legal responsibilities. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #13Lifting Operation and Lifting Equipment InspectionsCancelledRenewalPublished value£140,000
Forestry and Land Scotland (FLS) require the inspection of lifting and pressure systems equipment to meet Lifting Operations and Lifting Equipment Regulations 1998 (LOLER), Pressure Systems Safety Regulations 2000 (PSSR) and the Provision and Use of Work Equipment Regulations 1998 (PUWER). The equipment is located at multiple workshops, deer larders and forest district offices. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #14Ecological SurveysCancelledRenewalPublished value£400,000
Forestry and Land Scotland (FLS) requires a qualified and licensed consulting ecologist Contractor to undertake early habitat assessments or scoping bird surveys at proposed demolition and renovation sites to determine the likely impact on wildlife and biodiversity. Where there are concerns of an impact on wildlife, a survey is to be undertaken to be followed by mitigation measures and licensing where applicable. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #15Fire Risk AssessmentsCancelledRenewalPublished value£85,000
Forestry and Land Scotland (FLS) requires a Contractor to undertake suitable and sufficient Fire Risk Assessments for the protection of life across non-domestic premises. The fire risk assessments will be non-intrusive and meet the requirements of life safety legislation, Fire (Scotland) Act 2005 and the Fire Safety (Scotland) Regulations 2006. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
3 more lots publish their own split on the notice.
- Economic & financial standing
Bidders will be required to have a minimum “general” yearly turnover of half the per annum value of each lot that they are bidding for, for the last three years.
It is a requirement of this framework that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Professional Risk Indemnity Insurance = 2,000,000 GBP in the aggregate
Employer’s (Compulsory) Liability Insurance = 5,000,000 GBP each and every claim
Public Liability Insurance = 5,000,000 GBP each and every claim
Minimum: Please see the document titled 'FW0064 SPD Supporting Statements' found on PCS-T. - Technical & professional ability
MODERN SLAVERY
Bidders with a turnover greater than 36m GBP are required to comply with section 54 of the Modern Slavery Act 2015. Those Bidders must provide a link to their statement, setting out the steps they have taken to ensure there is no modern slavery in their own business or their supply chains to ensure that slavery and human trafficking is not taking place in any part of its own business.
More information can be found here:
www.legislation.gov.uk/ukpga/2015/30/sectio… ↗
PROMPT PAYMENT IN THE SUPPLY CHAIN
If Bidders intend to use a supply chain to deliver the requirements detailed in II.2.4 in the Find a Tender Service, Contract Notice or relevant section of the Site Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they:
a) have the systems in place to pay subcontractors through the supply chain promptly and effectively;
b) will provide evidence of their standard payment terms when requested; and
c) will provide evidence of paying at least 95% of all supply chain invoices on time (in accordance with the relevant terms of contract) during their last financial year.
QUALIFICATIONS
Bidders will be required to confirm that they have the relevant educational and professional qualifications detailed in the document titled 'FW0064 SPD Supporting Statements' found on PCS-T.
Minimum: Bidders must be able to produce certificates, policies and/or procedures for the following: QUALITY MANAGEMENT PROCEDURES HEALTH AND SAFETY PROCEDURES ENVIRONMENTAL MANAGEMENT SYSTEMS For full details on each of these, please see the document titled 'FW0064 SPD Supporting Stateme…
- Price carries 60 points on every lot: a 10% discount moves about 6 points.
- “FW0064 Building Compliance (Hard Facilities Management) Framework…” is a framework: the contest is a place on its panel, up to 30 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 2026 or 2027 dependent on whether extension taken.
- First published
- 30 Sept 2022, 14:04 BST
- Last source update
- 18 Aug 2023, 12:17 BST
- Award evaluation window
- 14 Nov 2022 – …
- Authority reference
FW0064- FTS notice number
2023/S 000-024318- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0371deFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Key Performance Indicators are detailed within the document titled 'FW0064 All-lots Specification' found attached within PCS-T.
- Review procedure
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014 , may bring proceedings in the Sheriff Court or the Court of Session.
Publisher note: Lot 5 has 2 Suppliers; a 1st and 2nd ranked Supplier. 1st Ranked Supplier - Cleartech Water Solutions Ltd 2nd Ranked Supplier - SMS Environmental Ltd (SC Ref:742181)
How it was run
Official notice- Appointment period ends
- 14 Nov 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 14 Nov 2022, 12:00 GMT
Timeline
14 Nov 2022 → 18 Aug 2023 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown14 Nov 2022, 12:00 GMT
- Bids opened14 Nov 2022, 12:00 GMT
- Contract starts30 Jan 2023
- Notice published18 Aug 2023, 12:17 BST
Notice history
1 event · 4 releases on Find a Tender- Status changed to complete22 Jun 2023, 16:39 BST
Routine re-releases (4)
- 2022-09: 1 release · 30 Sept 2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast14 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Legionella L8 Compliance
- Signed
- 18 Aug 2023
- Value
- £350,000
- Period
- … – 29 Jan 2026
- Status
- active
Waste Water Treatment Plant Maintenance
- Signed
- 11 Aug 2023
- Value
- £130,000
- Period
- … – 29 Jan 2026
- Status
- active
Heating and Ventilation Servicing and Repair
- Signed
- 1 Jun 2023
- Value
- £250,000
- Period
- … – 29 Jan 2026
- Status
- active
Asbestos Surveying
- Signed
- 1 Jun 2023
- Value
- £67,000
- Period
- … – 29 Jan 2026
- Status
- active
Ecological Surveys
- Signed
- 1 Jun 2023
- Value
- £400,000
- Period
- … – 29 Jan 2026
- Status
- active
Refrigeration and Air Conditioning Servicing and Repair
- Signed
- 1 Jun 2023
- Value
- £160,000
- Period
- … – 29 Jan 2026
- Status
- active
Electrical Fixed Wire Inspection and Repair (including Lightning Protection Systems and fall protection/arrest devices)
- Signed
- 10 May 2023
- Value
- £352,000
- Period
- … – 29 Jan 2026
- Status
- active
Demolition Works
- Signed
- 9 May 2023
- Value
- £800,000
- Period
- … – 29 Jan 2026
- Status
- active
Fire Engineering Servicing and Repair
- Signed
- 9 May 2023
- Value
- £320,000
- Period
- … – 29 Jan 2026
- Status
- active
Private Water Supply Servicing including Boreholes
- Signed
- 9 May 2023
- Value
- £280,000
- Period
- … – 29 Jan 2026
- Status
- active
Septic Tank Emptying
- Signed
- 9 May 2023
- Value
- £225,000
- Period
- … – 29 Jan 2026
- Status
- active
Commercial Door Maintenance and Repair
- Signed
- 9 May 2023
- Value
- £210,000
- Period
- … – 29 Jan 2026
- Status
- active
Lifting Operation and Lifting Equipment Inspections
- Signed
- 9 May 2023
- Value
- £235,000
- Period
- … – 29 Jan 2026
- Status
- active
Fire Risk Assessments
- Signed
- 9 May 2023
- Value
- £95,000
- Period
- … – 29 Jan 2026
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Fire Engineering Servicing and Repair | 5bids · 5 electronic · 5 from abroad | 3 | — | — |
| 2 · Heating and Ventilation Servicing and Repair | 3bids · 3 electronic · 3 from abroad | 2 | — | — |
| 4 · Electrical Fixed Wire Inspection and Repair (including Lightning Protection Systems and fall protection/arrest devices) | 3bids · 3 electronic · 3 from abroad | 2 | — | — |
| 5 · Legionella L8 Compliance | 5bids · 5 electronic · 5 from abroad | 4 | — | — |
| 6 · Private Water Supply Servicing including Boreholes | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 7 · Asbestos Surveying | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
| 8 · Septic Tank Emptying | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 9 · Refrigeration and Air Conditioning Servicing and Repair | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 10 · Waste Water Treatment Plant Maintenance | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 11 · Demolition Works | 6bids · 6 electronic · 6 from abroad | 6 | — | — |
| 12 · Commercial Door Maintenance and Repair | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 13 · Lifting Operation and Lifting Equipment Inspections | 2bids · 2 electronic · 2 from abroad | 0 | — | — |
| 14 · Ecological Surveys | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
| 15 · Fire Risk Assessments | 3bids · 3 electronic · 3 from abroad | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Court of SessionReview contact point
- The Inverness Justice CentreReview body
Framework contractors & participating bidders
16 commercial parties on the notice- 9C Contracts LimitedFramework contractor
- Alltec Construction LtdFramework contractor
- Chubb Fire & SecurityFramework contractor
- Cleartech Water SolutionsFramework contractor
- Direct Ecology LtdFramework contractor
- EP Ecology Ltd.Framework contractor
- Environtec LimitedFramework contractor
- HSB Engineering Insurance LtdFramework contractor
- HighWaterFramework contractor
- JCJ Demolition and Construction LtdFramework contractor
Show 6 more suppliers
- KS RefrigerationFramework contractor
- R A Dalton LtdFramework contractor
- Richard Irvin FM LimitedFramework contractor
- SMS Environmental LtdFramework contractor
- Serious Waste Management LtdFramework contractor
- Tersus Consultancy LimitedFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.