Future Cash Systems - Cash Processing & CViT Transport (Track & Trace)

{
  "id": "082320-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-08-28T15:54:35+01:00",
  "ocid": "ocds-h6vhtk-06eec3",
  "buyer": {
    "id": "GB-COH-02154540",
    "name": "Post Office Limited"
  },
  "tender": {
    "id": "ocds-h6vhtk-06eec3",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "hasRenewal": true,
        "contractPeriod": {
          "endDate": "2032-05-27T23:59:59+01:00",
          "startDate": "2027-05-27T00:00:00+01:00",
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    "items": [
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        "deliveryAddresses": [
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            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48430000",
            "scheme": "CPV",
            "description": "Inventory management software package"
          },
          {
            "id": "72261000",
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            "description": "Software support services"
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            "description": "Maintenance of information technology software"
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            "scheme": "CPV",
            "description": "Software supply services"
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          {
            "id": "72416000",
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            "description": "Application service providers"
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    ],
    "title": "Future Cash Systems - Cash Processing & CViT Transport (Track & Trace)",
    "status": "planned",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "O V E R V I E W \nPost Office Limited (POL) is preparing for the replacement and improvement of its Cash Processing & CViT Transport (Track & Trace) System. This is the system that manages and facilitates the logistics of physical cash across its 11,500+ branches and other customers across the UK.\nS E R V I C E   S U M M A R Y\nA highly specialised, business-critical cash management system used in POL's cash centres and Cash & Valuables in Transit (CViT) depots (as opposed to POL branches) supporting the movement, processing, reconciliation, control and reporting of cash and valuables across POL's national supply chain.\nFunctions of the system may also include demand planning and cash forecasting, customer order management and fulfilment, end-to-end consignment and chain-of-custody tracking, route planning and optimisation, real-time operational visibility, exception and investigation management, multi-currency cash processing, inventory forecasting and optimisation, digital proof of collection and delivery, advanced reporting and self-service analytics, audit and regulatory compliance, master data management, and operational performance monitoring either delivered directly, or through integrations to POL strategic systems. \nThe solution is expected to support configurable workflows, automation, predictive analytics, and the efficient management of cash, valuables, assets and transport operations across the end-to-end supply chain.\nThe solution must support POL's independent network of customers, including POL Branches and banking hubs.\nThe future supplier(s) is expected to implement and provide a replacement and enhanced application together with associated application management services, including maintenance, support, development, security management, service transition, operational readiness, testing, knowledge transfer and ongoing service improvement. The application(s) must integrate with internal and external systems, such as POL's national-wide Electronic Point of Sale (EPOS) system, finance system, high-speed note counting machine, data warehouse, and foreign currency exchange. \nS C O P E \nThe current minimum scope under consideration is:\n 1. Applications (software(s) for both the Cash Centre processing and CViT Track & Trace); and\n 2. Applications Management (maintenance, support and development).\nPOL is also considering, as informed by this preliminary market engagement (PME) exercise, whether the additional services below should be added to the scope:\n 3. Hosting\n 4. Service Management (integrator, incident mgmt., reporting)",
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-COH-02154540",
      "name": "Post Office Limited",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI31",
        "country": "GB",
        "locality": "London",
        "postalCode": "EC2V 7ER",
        "countryName": "United Kingdom",
        "streetAddress": "100 Wood Street"
      },
      "details": {
        "url": "https://corporate.postoffice.co.uk/",
        "classifications": [
          {
            "id": "publicUndertaking",
            "scheme": "UK_CA_TYPE",
            "description": "Public undertaking"
          }
        ]
      },
      "identifier": {
        "id": "02154540",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "Procurement@postoffice.co.uk"
      },
      "additionalIdentifiers": [
        {
          "id": "PRNP-5883-YMLG",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "082320-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/082320-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-08-28T15:54:35+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-10-01T23:59:59+01:00",
        "description": "D E A D L I N E\nInterested organisations must submit both a signed non-disclosure agreement (NDA) and its Capability Suitability Statement by no later than Wednesday 09 September at 10:00. A PME introduction webinar will be scheduled, this is anticipated to be during week commencing Monday the 14th of September. This will be confirmed via the Post Office e-sourcing tool (Web3) to down-selected participants.\nS T A G E S :\nPOL will conduct this PME in two stages.\nSTAGE 1 (PME Invite & Down-selection):\nOrganisations wishing to participate must:\n  • enter into POL's NDA; and\n  • submit its Capability Suitability Statement\nThe Capability Suitability Statement must detail (in no more than 1000 words) a case study with demonstrable relevant experience, credible expertise, and capability. Suitable organisations must be service providers (not end users) with a relevant commercial offering to meet the required service. \nPOL intends to select up to eight (8) organisations to progress to the next stage. If there are less than this number of suitable respondents by the deadline, POL may extend it. Where more satisfy the relevant minimum requirements, POL will reduce numbers:\n  • by compliance with these instructions; \n  • by the most appropriate Capability Suitability Statements;\n  • to seek an appropriately representative range of organisations across the relevant service areas and delivery models; and\n  • as otherwise permissible in accordance with the Procurement Act 2023\nPOL's e-sourcing tool is Web3. To be considered for this PME exercise, organisations must:\n  • Register to Web3 if your organisation has not already (https://postoffice.wax-live.com/S2C/SignIn.aspx); then\n  • Find and access the Web3 \"Qualification Stage for PME2 for Cash Processing & CViT Transport System\" Project Event; then\n  • Download, sign, and upload NDA; and\n  • Upload its Capability Suitability Statement.\nThe NDA and Capability Suitability Statement must be uploaded to the Project Event in their respective Questionnaire areas.\nShould your organisation have issues with Web3, use the 'Contact Us' in the URL link above. Only if issues persist, contact POL using the email address below.\nprocurement@postoffice.co.uk\nSTAGE 2 (PME Exercise):\nShortlisted organisations will be invited to participate in the PME exercise, which is expected to comprise of:\n  • The PME pack (incumbent system overview, purpose and questions for this PME);\n  • a POL presentation;\n  • a site visit;\n  • organisations' submissions of written PME responses; and/or\n  • one-to-one engagement sessions with POL.\nIndicative timescales for key PME activities are as below. Note, these dates are subject to review.\n  • Mon 14 Sep: Notify shortlisted organisations \n  • Thu 17 Sep: Issue PME Pack\n  • Thu 24 Sep: Site Visit\n  • Thu 01 Oct: Organisations written responses to PME questions\nD I S C L A I M E R S:\nParticipation in the PME, including shortlisting, will not form part of the evaluation of any subsequent procurement and will not confer any advantage or preference in that procurement.\nPOL reserves the right to amend the format or timing of the PME where necessary, provided that any such changes are managed consistently with its obligations under the Procurement Act 2023."
      }
    ]
  },
  "initiationType": "tender"
}

{
  "id": "082279-2026",
  "tag": [
    "planning"
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  "date": "2026-08-28T15:25:52+01:00",
  "ocid": "ocds-h6vhtk-06eec3",
  "buyer": {
    "id": "GB-COH-02154540",
    "name": "Post Office Limited"
  },
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    "id": "ocds-h6vhtk-06eec3",
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            "id": "48430000",
            "scheme": "CPV",
            "description": "Inventory management software package"
          },
          {
            "id": "72261000",
            "scheme": "CPV",
            "description": "Software support services"
          },
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            "id": "72262000",
            "scheme": "CPV",
            "description": "Software development services"
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            "scheme": "CPV",
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            "description": "Software configuration services"
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    "title": "Future Cash Systems - Cash Processing & CViT Transport (Track & Trace)",
    "status": "planned",
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      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
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    "description": "O V E R V I E W \nPost Office Limited (POL) is preparing for the replacement and improvement of its Cash Processing & CViT Transport (Track & Trace) System. This is the system that manages and facilitates the logistics of physical cash across its 11,500+ branches and other customers across the UK.\nS E R V I C E   S U M M A R Y\nA highly specialised, business-critical cash management system used in POL's cash centres and Cash & Valuables in Transit (CViT) depots (as opposed to POL branches) supporting the movement, processing, reconciliation, control and reporting of cash and valuables across POL's national supply chain.\nFunctions of the system may also include demand planning and cash forecasting, customer order management and fulfilment, end-to-end consignment and chain-of-custody tracking, route planning and optimisation, real-time operational visibility, exception and investigation management, multi-currency cash processing, inventory forecasting and optimisation, digital proof of collection and delivery, advanced reporting and self-service analytics, audit and regulatory compliance, master data management, and operational performance monitoring either delivered directly, or through integrations to POL strategic systems. \nThe solution is expected to support configurable workflows, automation, predictive analytics, and the efficient management of cash, valuables, assets and transport operations across the end-to-end supply chain.\nThe solution must support POL's independent network of customers, including POL Branches and banking hubs.\nThe future supplier(s) is expected to implement and provide a replacement and enhanced application together with associated application management services, including maintenance, support, development, security management, service transition, operational readiness, testing, knowledge transfer and ongoing service improvement. The application(s) must integrate with internal and external systems, such as POL's national-wide Electronic Point of Sale (EPOS) system, finance system, high-speed note counting machine, data warehouse, and foreign currency exchange. \nS C O P E \nThe current minimum scope under consideration is:\n 1. Applications (software(s) for both the Cash Centre processing and CViT Track & Trace); and\n 2. Applications Management (maintenance, support and development).\nPOL is also considering, as informed by this preliminary market engagement (PME) exercise, whether the additional services below should be added to the scope:\n 3. Hosting\n 4. Service Management (integrator, incident mgmt., reporting)",
    "communication": {
      "futureNoticeDate": "2026-10-28T23:59:59Z"
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    "aboveThreshold": true,
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Competitive flexible procedure"
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      "id": "GB-COH-02154540",
      "name": "Post Office Limited",
      "roles": [
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      ],
      "address": {
        "region": "UKI31",
        "country": "GB",
        "locality": "London",
        "postalCode": "EC2V 7ER",
        "countryName": "United Kingdom",
        "streetAddress": "100 Wood Street"
      },
      "details": {
        "url": "https://corporate.postoffice.co.uk/",
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            "scheme": "UK_CA_TYPE",
            "description": "Public undertaking"
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        "scheme": "GB-COH"
      },
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      },
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          "id": "PRNP-5883-YMLG",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
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        "id": "082279-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/082279-2026",
        "format": "text/html",
        "noticeType": "UK1",
        "description": "Pipeline notice on Find a Tender",
        "documentType": "plannedProcurementNotice",
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