Official UK procurement notice
Future Cash Systems - Cash Processing & CViT Transport (Track & Trace)
Authority: Post Office Limited (Public body)
What is being bought
Published requirement descriptionO V E R V I E W
Post Office Limited (POL) is preparing for the replacement and improvement of its Cash Processing & CViT Transport (Track & Trace) System. This is the system that manages and facilitates the logistics of physical cash across its 11,500+ branches and other customers across the UK.
S E R V I C E S U M M A R Y
A highly specialised, business-critical cash management system used in POL's cash centres and Cash & Valuables in Transit (CViT) depots (as opposed to POL branches) supporting the movement, processing, reconciliation, control and reporting of cash and valuables across POL's national supply chain.
Functions of the system may also include demand planning and cash forecasting, customer order management and fulfilment, end-to-end consignment and chain-of-custody tracking, route planning and optimisation, real-time operational visibility, exception and investigation management, multi-currency cash processing, inventory forecasting and optimisation, digital proof of collection and delivery, advanced reporting and self-service analytics, audit and regulatory compliance, master data management, and operational performance monitoring either delivered directly, or through integrations to POL strategic systems.
The solution is expected to support configurable workflows, automation, predictive analytics, and the efficient management of cash, valuables, assets and transport operations across the end-to-end supply chain.
The solution must support POL's independent network of customers, including POL Branches and banking hubs.
The future supplier(s) is expected to implement and provide a replacement and enhanced application together with associated application management services, including maintenance, support, development, security management, service transition, operational readiness, testing, knowledge transfer and ongoing service improvement. The application(s) must integrate with internal and external systems, such as POL's national-wide Electronic Point of Sale (EPOS) system, finance system, high-speed note counting machine, data warehouse, and foreign currency exchange.
S C O P E
The current minimum scope under consideration is:
- Applications (software(s) for both the Cash Centre processing and CViT Track & Trace); and
- Applications Management (maintenance, support and development).
POL is also considering, as informed by this preliminary market engagement (PME) exercise, whether the additional services below should be added to the scope:
- Hosting
- Service Management (integrator, incident mgmt., reporting)
CPV: Application service providers · Inventory management software package · Maintenance of information technology software · Software configuration services · Software development services · Software implementation services · Software supply services · Software support services
The lotProcurement structure
single lot · no lot value publishedLot #1PlannedRenewal
Pipeline intelligence · planning stage: how this market runs before the tender is published
How Post Office Limited buys Software-related services (CPV 7226), and who usually turns up
Post Office Limited’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Software-related services (CPV 7226) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in Greater London (authority’s region).
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered in Greater London.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 113 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid46% / 0%
2–323% / 17%
4–623% / 0%
7+8% / 83%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate0% / 57%
Within ±2%89% / 25%
Above estimate11% / 18%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 7226Estimate not published
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 90 past lots.
A forecast, not a list of bidders.
1 bid8%
2–332%
4–631%
7+29%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 28 Aug 2026, 15:25 BST
- Last source update
- 28 Aug 2026, 15:54 BST
- FTS notice number
2026/S 000-082320- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06eec3Find a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
28 Aug 2026 → 27 May 2027 · 4 dates- Planning notice published53 days ago28 Aug 2026, 15:25 BST
- Market engagement18 days ago1 Oct 2026, 23:59 BST
D E A D L I N E
Interested organisations must submit both a signed non-disclosure agreement (NDA) and its Capability Suitability Statement by no later than Wednesday 09 September at 10:00. A PME introduction webinar will be scheduled, this is anticipated to be during week commencing Monday the 14th of September. This will be confirmed via the Post Office e-sourcing tool (Web3) to down-selected participants.
S T A G E S :
POL will conduct this PME in two stages.
STAGE 1 (PME Invite & Down-selection):
Organisations wishing to participate must:
- enter into POL's NDA; and
- submit its Capability Suitability Statement
The Capability Suitability Statement must detail (in no more than 1000 words) a case study with demonstrable relevant experience, credible expertise, and capability. Suitable organisations must be service providers (not end users) with a relevant commercial offering to meet the required service.
POL intends to select up to eight (8) organisations to progress to the next stage. If there are less than this number of suitable respondents by the deadline, POL may extend it. Where more satisfy the relevant minimum requirements, POL will reduce numbers:
- by compliance with these instructions;
- by the most appropriate Capability Suitability Statements;
- to seek an appropriately representative range of organisations across the relevant service areas and delivery models; and
- as otherwise permissible in accordance with the Procurement Act 2023
POL's e-sourcing tool is Web3. To be considered for this PME exercise, organisations must:
- Register to Web3 if your organisation has not already (postoffice.wax-live.com/S2C/SignIn.aspx ↗); then
- Find and access the Web3 "Qualification Stage for PME2 for Cash Processing & CViT Transport System" Project Event; then
- Download, sign, and upload NDA; and
- Upload its Capability Suitability Statement.
The NDA and Capability Suitability Statement must be uploaded to the Project Event in their respective Questionnaire areas.
Should your organisation have issues with Web3, use the 'Contact Us' in the URL link above. Only if issues persist, contact POL using the email address below.
STAGE 2 (PME Exercise):
Shortlisted organisations will be invited to participate in the PME exercise, which is expected to comprise of:
- The PME pack (incumbent system overview, purpose and questions for this PME);
- a POL presentation;
- a site visit;
- organisations' submissions of written PME responses; and/or
- one-to-one engagement sessions with POL.
Indicative timescales for key PME activities are as below. Note, these dates are subject to review.
- Mon 14 Sep: Notify shortlisted organisations
- Thu 17 Sep: Issue PME Pack
- Thu 24 Sep: Site Visit
- Thu 01 Oct: Organisations written responses to PME questions
D I S C L A I M E R S:
Participation in the PME, including shortlisting, will not form part of the evaluation of any subsequent procurement and will not confer any advantage or preference in that procurement.
POL reserves the right to amend the format or timing of the PME where necessary, provided that any such changes are managed consistently with its obligations under the Procurement Act 2023.
- Today20 Oct 2026
- Tender notice expectedin 9 days28 Oct 2026, 23:59 GMT
- Contract startsin 219 days27 May 2027, 00:00 BST
Notice history
2 events · 2 releases on Find a Tender · since 28 Aug 2026- Pipeline notice published28 Aug 2026, 15:25 BSTUK1
- Preliminary market engagement notice published28 Aug 2026, 15:54 BSTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender