Official UK procurement notice
Dedicated Housing Tenant Website
Authority: Cardiff Council (Central government)
What is being bought
Published requirement descriptionCardiff Council seeks approval in principle to procure a supplier to design, build, host and support a dedicated housing tenant website.
The proposed solution will deliver a responsive, mobile-first digital website for housing tenants, supporting improved access to housing information and services. The website will be fully bilingual (Welsh and English) and compliant with Welsh Language Standards and WCAG 2.2 AA accessibility requirements, including the provision of an independent accessibility audit.
The scope includes:
User-centred design and development of a new tenant-facing housing website
Implementation of bilingual functionality (Welsh and English)
Compliance with accessibility legislation and standards (WCAG 2.2 AA)
Secure hosting provision meeting UK public sector cloud, GDPR and data residency requirements
Disaster recovery, backup arrangements and defined service levels for availability and incident response
Training and handover to Council administrators to enable independent content management
Transfer of all source code, content, and digital assets to the Council upon completion
CPV: IT services: consulting, software development, Internet and support
The lotProcurement structure
single lot · value publishedLot #1Published value£75,500
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price: 40%
- Quality: 60%
No conditions of participation were published on the notice; check the tender documents.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- Turnover usually expected at this size: about £30,167 (twice the annual value).
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How Cardiff Council buys IT services: consulting, software, internet (CPV 72), and who usually turns up
Cardiff Council’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: IT services: consulting, software, internet (CPV 72) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered in the delivery region.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 61 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The buyer’s share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid13%
2–346%
4–638%
7+4%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate48%
Within ±2%24%
Above estimate29%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1Published estimate£76k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid7%
2–335%
4–640%
7+17%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 66 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£64k–£76k
Estimate£76k
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
IDOX SOFTWARE LTDLarge | £14m69 awards in 36m · last this month | 22 live · £3.6m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 17% below n=6 |
| £230k2 awards in 36m · last 4 months ago | 1 live · £120k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs | |
| £208k4 awards in 36m · last 7 months ago | 3 live · £153k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs | |
| £102k2 awards in 36m · last 7 months ago | 2 live · £102k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs | |
| £93k2 awards in 36m · last 9 months ago | 1 live · £93k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 5% below n=1 |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 3 Apr 2026, 09:49 BST
- Last source update
- 16 Oct 2026, 10:34 BST
- Authority reference
ERFX1008859- FTS notice number
2026/S 000-087931- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-067c6dFind a Tender
How to participate & submission route
Official notice Submit via ProContract (Due North)- Requests to participate (first stage)
- —
- Tender submission deadline
- 23 Oct 2026, 12:00 BST
- Clarification deadline
- 2 Oct 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Portal link: supplierlive.proactisp2p.com/Account/Login ↗
Project Name: ERFX1008859 - Dedicated Housing Tenant Website
Timeline
3 Apr 2026 → 16 Nov 2026 · 8 dates- Planning notice published202 days ago3 Apr 2026, 09:49 BST
- Market engagement183 days ago21 Apr 2026, 23:59 BST
The purpose of this Pre-Market Engagement Questionnaire (PME) is to gather information from the supplier market to assist Cardiff County Council (the Authority) in developing their procurement strategy and requirements for a dedicated housing tenant website.
Please provide responses by accessing Microsoft Forms from the following link: forms.office.com/e/7b14MxVWxk ↗
All submissions must be submitted before 23:59 on Tuesday 21st April 2026.
- Next notice expected163 days ago11 May 2026, 23:59 BST
- Tender notice published36 days ago16 Sept 2026, 16:22 BST
- Clarification questions by20 days ago2 Oct 2026, 12:00 BST
- Latest notice published6 days ago16 Oct 2026, 10:34 BST
- Today22 Oct 2026
- Submission deadlinein 1 day23 Oct 2026, 12:00 BST
- Contract startsin 25 days16 Nov 2026
Notice history
10 events · 5 releases on Find a Tender · since 3 Apr 2026- Preliminary market engagement notice published3 Apr 2026, 09:49 BSTUK2
- Preliminary market engagement notice published7 Apr 2026, 15:08 BSTUK2
- Tender notice published16 Sept 2026, 16:22 BSTUK4
- Published value updated to £75,50016 Sept 2026, 16:22 BSTwas £75,000
- Status changed to active16 Sept 2026, 16:22 BST
- Procurement method changed16 Sept 2026, 16:22 BST
- Deadline published: 16 Oct 2026, 12:00 BST16 Sept 2026, 16:22 BST
- Tender notice published1 Oct 2026, 11:52 BSTUK4
- Tender notice published16 Oct 2026, 10:34 BSTUK4
- Deadline moved to 23 Oct 2026, 12:00 BST16 Oct 2026, 10:34 BST+7 days · was 16 Oct 2026, 12:00 BST
Published amendments (1)
Update of procurement description.
Routine re-releases (5)
- 2026-04: 2 releases · 3 Apr 2026, 7 Apr 2026
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (5)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender