Find a TenderAwarded
Published 25 Aug 2023, 17:46 BST

Official UK procurement notice

Framework for the provision of a workplace solution

Official notice

Authority: HEART ACADEMIES TRUST (Education)

Framework agreementGoodsOpen procedureSME suitable
Framework ceiling (notional)£60,000,000framework ceiling, not attributable revenue
Submissions closed 2 Oct 2023awarded 6 Dec 2023

What is being bought

Published requirement description

HEART Academies Trust (HEART) awarded a Framework Agreement for the provision of a workplace solution,

The framework is focused on the education sector and is to provide Customers with access to a full range of office and classroom suppliers including janitorial and other associated supplies.

A vision to drive sustainable outcomes through ethically sourced goods, and Customer optionality for green and more suitable products including communicating where issues and challenges arise

To drive sustainable operations through the use of recycled packaging, and where possible the elimination of single use plastics including communicating where issues and challenges arise

The Framework will provide office and classroom suppliers including janitorial and other associated supplies, this will include but is not limited to:

  • Office stationery - general office stationery products e.g., pens, pencils, marker pens, envelopes, highlighter pens, whiteboard pens, desktop accessories, pockets and filing accessories, presentation items, diaries and associated office miscellaneous supplies, envelopes and address labels, water-based ink pens, wood free colouring pencils, calendars and diaries
  • Paper - copier paper, bulk paper orders
  • Janitorial goods - washroom supplies, blue roll, washing up liquid, soap dispensers and consumables, refuse sacks, waste containers washroom supplies, signage locks.
  • Personal protection equipment-. safety clothing, hard hats, first aid kits, fire blankets, first aid foil blankets, CO2 fire extinguisher and eye protectors.
  • Small office machines - laminators, shredders, guillotines, desktop printers, adding machines, label making machines, paper shredding machines.
  • Electronic office and media supplies e.g., ink and toner printer cartridges including remanufactured, CDs, DVDs and USB drives, electronic storage media and peripherals.
  • Classroom supplies and resources - including art supplies, teaching supplies, folders, pockets, dividers schoolbooks, exercise books, exercise paper.

CPV: Education and training services · Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products · Office and computing machinery, equipment and supplies except furniture and software packages · Printed matter and related products · Various office equipment and supplies

How this framework works

From the published notice
Places
up to 1 suppliers · 2 bids received (2.0 per place) · 1 appointed (full)

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewalPublished value£60,000,000
Delivery: UK
Extensions: Commencing 7th November 2023 for an initial 36 month with an option to extend for 1-year, subject to Supplier performance with a final framework end date of 5th November 2027.Variant bids: not allowed

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 35%Price: 50%Social value: 15%
Published award criteria (3)
  • Quality: 35
  • Social Value: 15
  • Price: 50
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Framework for the provision of a workplace solution” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
25 Aug 2023, 17:46 BST
Last source update
11 Dec 2023, 09:46 GMT
Award evaluation window
2 Oct 2023 – …
FTS notice number
2023/S 000-036320
Classification (CPV)
Education and training servicesFurniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning productsOffice and computing machinery, equipment and supplies except furniture and software packagesPrinted matter and related productsVarious office equipment and supplies
Delivery area
UK
Official registry OCID
ocds-h6vhtk-03f749 Find a Tender

How it was run

Official notice
Run through: portal not identified
Language: EN
Appointment period ends
2 Oct 2023, 13:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Supplier levy on call-offs (max %)
document
Bids opened
2 Oct 2023, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

2 Oct 2023 → 11 Dec 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    2 Oct 2023, 13:00 BST
  2. Bids opened
    2 Oct 2023, 14:00 BST
  3. Notice published
    11 Dec 2023, 09:46 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    11 Dec 2023, 09:46 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 21 from SMEs
Contracts signed 1latest 6 Dec 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 036320-2023-1

    Signed
    6 Dec 2023
    Value
    £60,000,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids1——

Contracting authority & participating public bodies

HEART ACADEMIES TRUST

Contracting authorityEducationEducationEducation Mile Road, BEDFORD, UK, MK429TRContact name, email, phone Published organisation website ↗

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria