Official UK procurement notice
Framework for Digital Office and Transformation Solutions (DOTS)
Authority: Guy's and St Thomas' NHS Foundation Trust (Central government)
What is being bought
Published requirement descriptionNHS LPP is now seeking to build on the success of DDS through the development of the new Digital and Office and Transformation Solutions (DOTS) framework. While DOTS will replace the current DDS framework, the new framework will significantly broaden the focus beyond traditional document solutions to encompass a wider range of digital, operational, and transformational technologies and services.
The timing of this framework renewal is particularly important as the NHS continues to progress the ambitions of the NHS Ten Year Health Plan, which places increasing emphasis on workforce experience, operational efficiency, digital maturity, interoperability, and the reduction of technical debt across healthcare organisations. NHS organisations are seeking more flexible and scalable digital solutions that can support transformation programmes, modern ways of working, and long-term sustainability across both clinical and non-clinical environments.
The DOTS framework has therefore been designed to provide a flexible, future-proof, and supplier-friendly route to market that encourages innovation, collaboration, and continuous solution development. The framework will support NHS and wider public sector organisations in adopting technologies and services that enable operational transformation, workflow optimisation, automation, AI-enabled solutions, digital document management, analytics, infrastructure modernisation, and enterprise-wide digital strategies.
This approach is intended to simplify procurement processes, accelerate access to innovative solutions, support standardisation where appropriate, and enable customers to achieve demonstrable best value while retaining the option to undertake further competition if required.
CPV: Accounting software package · Business and management consultancy and related services · Business intelligence software package · Computer support and consultancy services · Data storage services · Document management services · Document management software package · Document management system · E-mail system · Electronic mail software package · Enterprise resource planning software package · Hardware consultancy services · +5 more
How this framework works
From the published notice- Framework period
- 7 yrs 8 mo from 1 Feb 2027
The lotProcurement structure
single lot · no lot value publishedLot #1PlannedRenewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- “Framework for Digital Office and Transformation Solutions (DOTS)” is a framework: the contest is a place on its panel, not a single contract.
Pipeline intelligence · planning stage: how this market runs before the tender is published
How Guy's and St Thomas' NHS Foundation Trust buys Document creation software package (CPV 4831), and who usually turns up
Guy's and St Thomas' NHS Foundation Trust’s published record next to the market for the same work. Compared with other frameworks and DPS only. Whole-market view: Document creation software package (CPV 4831) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered outside the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 84 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Missing bid counts may hide more single-bid awards. This share is a minimum.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid0% / 19%
2–320% / 40%
4–60% / 14%
7+80% / 26%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
On a framework or DPS, prices are agreed when work is called off.
Past prices are a guide, not a bid price.
Not comparable on a framework or DPS: the price is set later, on each call-off.
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 4831Published estimate£735m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 72 past lots.
A forecast, not a list of bidders.
1 bid19%
2–340%
4–614%
7+26%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 17 Oct 2025, 12:36 BST
- Last source update
- 23 Jun 2026, 10:17 BST
- Authority reference
C402074- FTS notice number
2026/S 000-058802- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05cec4Find a Tender
How it was run
Official notice- Appointment period ends
- —
Timeline
17 Oct 2025 → 1 Feb 2027 · 5 dates- Planning notice published373 days ago17 Oct 2025, 12:36 BST
- Latest notice published124 days ago23 Jun 2026, 10:17 BST
- Market engagement113 days ago3 Jul 2026, 23:59 BST
NHS LPP is establishing a new framework agreement for the provision of Digital Office and Transformation Solutions (DOTS). As part of our preparation for the formal procurement exercise, we are conducting a second round of pre-market engagement with the market.
A first round of pre-market engagement was conducted in October 2025. This notice invites fresh engagement from all interested suppliers.
Please note we are not obligated to make any changes or amendments to the specification based on any feedback received. Any changes made because of this engagement will being carefully considered to ensure no supplier is unfairly discriminated against with amendments made.
To engage in this premarket engagement. Please register on the Health family portal by following this link:
health-family.force.com/s/Welcome ↗ and search for the Project ID: C430318
Please submit your return via the Portal by 3rd July 2026
- Tender notice expected54 days ago31 Aug 2026, 23:59 BST
- Today25 Oct 2026
- Contract startsin 99 days1 Feb 2027
Notice history
3 events · 2 releases on Find a Tender · since 17 Oct 2025- Preliminary market engagement notice published17 Oct 2025, 12:36 BSTUK2
- Preliminary market engagement notice published23 Jun 2026, 10:17 BSTUK2
- Published value updated to £735,000,00023 Jun 2026, 10:17 BSTwas £0
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender