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Published 16 Jul 2024, 16:42 BST

Official UK procurement notice

Framework Agreement for the Transportation and Processing of Garden Waste

Official notice

Authority: Staffordshire County Council (Local council)·Consortium: 2 public authorities

Framework agreement6 lotsServicesOpen procedureSME suitable
Sectors: Cleaning & Environmental Services (90) Delivery: East Midlands (UKF)West Midlands (UKG)
Framework ceiling (notional)£6,500,000total for 6 lots · framework ceiling, not attributable revenue
Submissions closed 22 Aug 2024awarded 21 Oct 2024
Lots 6see the lot list below
Framework period 4 yrsends 30 Sept 2028 · starts 1 Oct 2024

What is being bought6 lots · detail below

Published requirement description

The framework is for supplier(s) to supply treatment facilities for the acceptance of separately collected green waste to be processed, with the exception of lot three which is for mixed food and green waste.

CPV: Refuse and waste related services · Refuse disposal and treatment

How this framework works

From the published notice
Bids received
4 bids on the busiest of 6 lots · 3 suppliers appointed
Framework period
4 yrs from 1 Oct 2024

Lots and requirements (6)Procurement structure

6 lots · all with a published value · same evaluation weights on every lot
Lot #1Treatment of green waste for Lichfield District Council (LDC)Awarded West Midlands 4 yrsPublished value£638,000

The Service Provider will receive and accept material as stated within this Specification and will therefore:

Provide a composting site(s) and/or transfer station(s) (primary disposal point) where compostable material consisting of garden waste and municipal green waste collected by the Council can deliver the collected waste.

Transfer the compostable waste from a transfer station to a central composting site, if required.

Compost the compostable waste and produce a reusable product in accordance with applicable regulations and best practice.

Sell or otherwise utilise the resultant product such that there is a benefit to agriculture.

Provide a composting site(s) and/or transfer station(s) where compostable material consisting of garden waste and municipal green waste can be delivered by vehicles as designated by the Council.

The Service Provider shall provide such plant, equipment, access roads, weighbridges, storage for Contract Waste, staff, administration and supervision as may be required for the provision of the Service as stated within this specification.

The Service Provider shall maintain a certified system for recording weights of waste delivered to the composting site. A weighbridge ticket shall be issued for each delivery. A copy of the ticket together with a summary sheet showing the tickets issued for each working day shall be provided to the Council within 7 days of the end of each accounting period.

Ownership of the waste will transfer to the Service Provider once the Service Provider has received the waste either delivered direct by the Council to the primary delivery point.

Contract period: 1 Oct 2024 – 30 Sept 2028 (4 yrs)
Delivery: West Midlands · Staffordshire
Variant bids: not allowed
90510000 Refuse disposal and treatment
Lot #2The treatment of green waste for Tamworth Borough Council (TBC)Awarded West Midlands 4 yrsPublished value£481,000

The Service Provider will receive and accept material as stated within this Specification and will therefore:

Provide a composting site(s) and/or transfer station(s) (primary disposal point) where compostable material consisting of garden waste and municipal green waste collected by the Council can deliver the collected waste.

Transfer the compostable waste from a transfer station to a central composting site, if required.

Compost the compostable waste and produce a reusable product in accordance with applicable regulations and best practice.

Sell or otherwise utilise the resultant product such that there is a benefit to agriculture.

Provide a composting site(s) and/or transfer station(s) where compostable material consisting of garden waste and municipal green waste can be delivered by vehicles as designated by the Council.

The Service Provider shall provide such plant, equipment, access roads, weighbridges, storage for Contract Waste, staff, administration and supervision as may be required for the provision of the Service as stated within this specification.

The Service Provider shall maintain a certified system for recording weights of waste delivered to the composting site. A weighbridge ticket shall be issued for each delivery. A copy of the ticket together with a summary sheet showing the tickets issued for each working day shall be provided to the Council within 7 days of the end of each accounting period.

Ownership of the waste will transfer to the Service Provider once the Service Provider has received the waste either delivered direct by the Council to the primary delivery point.

Contract period: 1 Oct 2024 – 30 Sept 2028 (4 yrs)
Delivery: West Midlands · West Midlands
Variant bids: not allowed
90510000 Refuse disposal and treatment
Lot #3The treatment of green waste for Newcastle under Lyme Borough Council onlyAwarded West Midlands 4 yrsPublished value£810,000

The Service Provider will receive and accept material as stated within this Specification and will therefore:

Provide a composting site(s) and/or transfer station(s) (primary disposal point) where compostable material consisting of garden waste and municipal green waste collected by the Council can deliver the collected waste.

Transfer the compostable waste from a transfer station to a central composting site, if required.

Compost the compostable waste and produce a reusable product in accordance with applicable regulations and best practice.

Sell or otherwise utilise the resultant product such that there is a benefit to agriculture.

Provide a composting site(s) and/or transfer station(s) where compostable material consisting of garden waste and municipal green waste can be delivered by vehicles as designated by the Council.

The Service Provider shall provide such plant, equipment, access roads, weighbridges, storage for Contract Waste, staff, administration and supervision as may be required for the provision of the Service as stated within this specification.

The Service Provider shall maintain a certified system for recording weights of waste delivered to the composting site. A weighbridge ticket shall be issued for each delivery. A copy of the ticket together with a summary sheet showing the tickets issued for each working day shall be provided to the Council within 7 days of the end of each accounting period.

Ownership of the waste will transfer to the Service Provider once the Service Provider has received the waste either delivered direct by the Council to the primary delivery point.

Contract period: 1 Oct 2024 – 30 Sept 2028 (4 yrs)
Delivery: West Midlands · Staffordshire
Variant bids: not allowed
90510000 Refuse disposal and treatment
Lot #4Treatment of green waste for Cannock Chase District Council onlyAwarded West Midlands 4 yrsPublished value£896,000

The Service Provider will receive and accept material as stated within this Specification and will therefore:

Provide a composting site(s) and/or transfer station(s) (primary disposal point) where compostable material consisting of garden waste and municipal green waste collected by the Council can deliver the collected waste.

Transfer the compostable waste from a transfer station to a central composting site, if required.

Compost the compostable waste and produce a reusable product in accordance with applicable regulations and best practice.

Sell or otherwise utilise the resultant product such that there is a benefit to agriculture.

Provide a composting site(s) and/or transfer station(s) where compostable material consisting of garden waste and municipal green waste can be delivered by vehicles as designated by the Council.

The Service Provider shall provide such plant, equipment, access roads, weighbridges, storage for Contract Waste, staff, administration and supervision as may be required for the provision of the Service as stated within this specification.

The Service Provider shall maintain a certified system for recording weights of waste delivered to the composting site. A weighbridge ticket shall be issued for each delivery. A copy of the ticket together with a summary sheet showing the tickets issued for each working day shall be provided to the Council within 7 days of the end of each accounting period.

Ownership of the waste will transfer to the Service Provider once the Service Provider has received the waste either delivered direct by the Council to the primary delivery point.

Contract period: 1 Oct 2024 – 30 Sept 2028 (4 yrs)
Delivery: West Midlands · Staffordshire
Variant bids: not allowed
90510000 Refuse disposal and treatment
Lot #5The treatment of food and green waste for East Staffordshire Borough Council onlyAwarded East Midlands 4 yrsPublished value£1,300,000

The Service Provider will receive and accept material as stated within this Specification and will therefore:

Provide a composting site(s) and/or transfer station(s) (primary disposal point) where compostable material consisting of garden waste and municipal green waste collected by the Council can deliver the collected waste.

Transfer the compostable waste from a transfer station to a central composting site, if required.

Compost the compostable waste and produce a reusable product in accordance with applicable regulations and best practice.

Sell or otherwise utilise the resultant product such that there is a benefit to agriculture.

Provide a composting site(s) and/or transfer station(s) where compostable material consisting of garden waste and municipal green waste can be delivered by vehicles as designated by the Council.

The Service Provider shall provide such plant, equipment, access roads, weighbridges, storage for Contract Waste, staff, administration and supervision as may be required for the provision of the Service as stated within this specification.

The Service Provider shall maintain a certified system for recording weights of waste delivered to the composting site. A weighbridge ticket shall be issued for each delivery. A copy of the ticket together with a summary sheet showing the tickets issued for each working day shall be provided to the Council within 7 days of the end of each accounting period.

Ownership of the waste will transfer to the Service Provider once the Service Provider has received the waste either delivered direct by the Council to the primary delivery point.

Contract period: 1 Oct 2024 – 30 Sept 2028 (4 yrs)
Delivery: East Midlands · East Midlands
Variant bids: not allowed
90510000 Refuse disposal and treatment
Lot #6The treatment of green waste for South Staffordshire District Council only.Awarded West Midlands 4 yrsPublished value£943,000

The Service Provider will receive and accept material as stated within this Specification and will therefore:

Provide a composting site(s) and/or transfer station(s) (primary disposal point) where compostable material consisting of garden waste and municipal green waste collected by the Council can deliver the collected waste.

Transfer the compostable waste from a transfer station to a central composting site, if required.

Compost the compostable waste and produce a reusable product in accordance with applicable regulations and best practice.

Sell or otherwise utilise the resultant product such that there is a benefit to agriculture.

Provide a composting site(s) and/or transfer station(s) where compostable material consisting of garden waste and municipal green waste can be delivered by vehicles as designated by the Council.

The Service Provider shall provide such plant, equipment, access roads, weighbridges, storage for Contract Waste, staff, administration and supervision as may be required for the provision of the Service as stated within this specification.

The Service Provider shall maintain a certified system for recording weights of waste delivered to the composting site. A weighbridge ticket shall be issued for each delivery. A copy of the ticket together with a summary sheet showing the tickets issued for each working day shall be provided to the Council within 7 days of the end of each accounting period.

Ownership of the waste will transfer to the Service Provider once the Service Provider has received the waste either delivered direct by the Council to the primary delivery point.

Contract period: 1 Oct 2024 – 30 Sept 2028 (4 yrs)
Delivery: West Midlands · South Staffordshire
Variant bids: not allowed
90510000 Refuse disposal and treatment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 6 lots
Quality: 25%Price: 75%
Published award criteria (2)
  • Quality: 25
  • Price: 75
What this means for your bid
  • Price carries 75 of 100 points: a 10% discount moves about 7.5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Framework Agreement for the Transportation and Processing of Garden…” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
16 Jul 2024, 16:42 BST
Last source update
22 Oct 2024, 07:03 BST
Award evaluation window
15 Aug 2024 – …
Authority reference
IA3402
FTS notice number
2024/S 000-034043
Classification (CPV)
Refuse and waste related servicesRefuse disposal and treatment
Delivery area
East Midlands (UKF)West Midlands (UKG)
Official registry OCID
ocds-h6vhtk-047ddf Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
22 Aug 2024, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
15 Aug 2024, 13:00 BST
Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com/Account/Login ↗

Timeline

15 Aug 2024 → 22 Oct 2024 · 4 dates
  1. Bids opened
    15 Aug 2024, 13:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    22 Aug 2024, 12:00 BST
  3. Contract starts
    1 Oct 2024, 00:00 BST
  4. Notice published
    22 Oct 2024, 07:03 BST

Notice history

3 events · 3 releases on Find a Tender · since 12 Aug 2024
  1. Deadline moved to 22 Aug 2024, 12:00 BST
    12 Aug 2024, 09:44 BST
    +7 days · was 15 Aug 2024, 12:00 BST
  2. Status changed to complete
    22 Oct 2024, 07:03 BST
  3. Buyer details updated
    22 Oct 2024, 07:03 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineIV.2.215 Aug 202422 Aug 2024+7 d
—Bid openingIV.2.715 Aug 202422 Aug 2024+7 d

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 43 from SMEs · busiest of 6 lots
Contracts signed 6latest 21 Oct 2024

6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 034043-2024-3

    Signed
    21 Oct 2024
    Value
    £638,000
    Period
    … – 30 Sept 2028
    Status
    active

  • Contract 034043-2024-4

    Signed
    21 Oct 2024
    Value
    £481,000
    Period
    … – 30 Sept 2028
    Status
    active

  • Contract 034043-2024-1

    Signed
    8 Oct 2024
    Value
    £896,000
    Period
    … – 30 Sept 2028
    Status
    active

  • Contract 034043-2024-2

    Signed
    8 Oct 2024
    Value
    £1,300,000
    Period
    … – 30 Sept 2028
    Status
    active

  • Contract 034043-2024-5

    Signed
    1 Oct 2024
    Value
    £810,000
    Period
    … – 30 Sept 2028
    Status
    active

  • Contract 034043-2024-6

    Signed
    1 Oct 2024
    Value
    £943,000
    Period
    … – 30 Sept 2028
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Treatment of green waste for Lichfield District Council (LDC)2bids · 2 electronic2——
2 · The treatment of green waste for Tamworth Borough Council (TBC)2bids · 2 electronic2——
3 · The treatment of green waste for Newcastle under Lyme Borough Council only4bids · 4 electronic3——
4 · Treatment of green waste for Cannock Chase District Council only1bids · 1 electronic1——
5 · The treatment of food and green waste for East Staffordshire Borough Council only1bids · 1 electronic1——
6 · The treatment of green waste for South Staffordshire District Council only.2bids · 2 electronic1——

Contracting authority & participating public bodies

2 public bodies on the notice

Staffordshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Tipping Street, STAFFORD, West Midlands, ST162DHContact name, email, phone

Framework contractors & participating bidders

3 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria