Official UK procurement notice
Framework Agreement for the Supply and Maintenance of Audio Visual Solutions
Authority: Hampshire County Council (Local council)·Consortium: 2 public authorities
What is being bought4 lots · detail below
Published requirement descriptionHampshire County Council invites applications from suitably experienced organisations who wish to be considered for selection to tender for a multi supplier Framework Agreement for the Supply and Maintenance of Audio Visual Solutions.
The Framework Agreement will commence on 02/06/2025 for a period of 4 years. This is a multi supplier Framework Agreement, divided into four Lots:
Lot 1 - Supply of Audio Visual Consumables - Stock Delivery
Lot 2 - Supply of Audio Solutions - Direct Delivery
Lot 3 - Supply of Interactive Solutions - Direct Delivery
Lot 4 - Maintenance of Audio Visual Solutions
Lot 1 of this Framework Agreement is for Goods to be delivered palletised to two distribution warehouses in Hampshire (County Supplies) and Hertfordshire (Herts Full Stop).
Lots 2 to 4 of the Framework Agreement are for delivery of Goods and/or Services directly to customers of Hampshire County Council (County Supplies), Hertfordshire County Council (Herts Full Stop) and other members of the Central Buying Consortium.
CPV: Audio-visual equipment · Repair and maintenance services of audio-visual and optical equipment
How this framework works
From the published notice- Bids received
- 14 bids received · 15 suppliers appointed
Lots and requirements (4)Procurement structure
4 lots · all with a published valueLot #1Supply of Audio Visual Consumables - Stock DeliveryAwarded East of England, South EastPublished value£85,000
For the establishment of a multiple supplier Framework Agreement for the Supply of Audio Visual Consumables in bulk volumes to the warehouse distribution centres of Hampshire County Council and Hertfordshire County Council using the Open Procedure.
Lot #2Supply of Audio Solutions - Direct DeliveryCancelled East Midlands, West Midlands +3Published value£364,375
For the establishment of a multiple supplier Framework Agreement for the Supply of Audio Solutions using the Open Procedure.
To Supply Audio Solutions, including but not limited to PA Systems, Theatre Mixers, Speakers, Soundfield Systems and Hearing Loops. The Lot also covers the Training, Installation and Maintenance of these Solutions.
Lot #3Supply of Interactive Solutions - Direct DeliveryAwarded East Midlands, West Midlands +3Published value£1,093,125
For the establishment of a multiple supplier Framework Agreement for the Supply of Interactive Audio Visual Solutions using the Open Procedure.
To Supply Interactive Solutions, including but not limited to Interactive Learning Solutions (e.g. Whiteboards, Touchscreens and Early Years Tables), Digital Signage, Video Walls, Projectors, Video Conferencing Solutions, Visitor Management Systems, Room Booking Systems, Room Control Systems. The Lot also covers the Training, Installation and Maintenance of these Solutions.
Lot #4Maintenance of Audio Visual SolutionsAwarded East Midlands, West Midlands +3Published value£707,500
For the establishment of a multiple supplier Framework Agreement for the Maintenance of Audio Visual Solutions using the Open Procedure.
To provide Maintenance Services of Audio Visual Solutions including but not limited to Auditing of Existing Equipment of all Brands, Service and Maintenance, Remote Support, On site Repair, Spare Parts, Loan Equipment, Regular Checks, Updates and Equipment Disposal.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Pricing Schedule: Pass/Fail
- Framework Management: Pass/Fail
- Price: 100%
- Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.
- “Framework Agreement for the Supply and Maintenance of Audio Visual…” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 21 Feb 2025, 09:01 GMT
- Last source update
- 19 Jun 2025, 11:09 BST
- Award evaluation window
- 2 Apr 2025 – …
- Authority reference
CS25933- FTS notice number
2025/S 000-033606- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e5cfFind a Tender
How it was run
Official notice- Appointment period ends
- 1 Apr 2025, 14:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 2 Apr 2025, 14:00 BST
Timeline
1 Apr 2025 → 19 Jun 2025 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown1 Apr 2025, 14:00 BST
- Bids opened2 Apr 2025, 14:00 BST
- Notice published19 Jun 2025, 11:09 BST
Notice history
2 events · 2 releases on Find a Tender · since 19 Jun 2025- Status changed to complete19 Jun 2025, 11:09 BST
- Buyer details updated19 Jun 2025, 11:09 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Supply of Audio Solutions - Direct Delivery
- Signed
- 14 May 2025
- Value
- £364,375
- Status
- active
Supply of Audio Visual Consumables - Stock Delivery
- Signed
- 14 May 2025
- Value
- £85,000
- Status
- active
Supply of Interactive Solutions - Direct Delivery
- Signed
- 14 May 2025
- Value
- £1,093,125
- Status
- active
Maintenance of Audio Visual Solutions
- Signed
- 14 May 2025
- Value
- £707,500
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Supply of Audio Visual Consumables - Stock Delivery | 10bids · 10 electronic | 10 | — | — |
| 3 · Supply of Interactive Solutions - Direct Delivery | 15bids · 15 electronic | 13 | — | — |
| 4 · Maintenance of Audio Visual Solutions | 13bids · 13 electronic | 11 | — | — |
| Whole notice | 14bids · 14 electronic | 12 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- High Courts of England and WalesReview body
Framework contractors & participating bidders
15 commercial parties on the notice- 2CL Communications LtdFramework contractor
- Akhter Computers LimitedFramework contractor
- Avoira LimitedFramework contractor
- Harp Visual Communications LtdFramework contractor
- Hugh Symons Audio Visual LimitedFramework contractor
- Involve Visual CollaborationFramework contractor
- Kicktek LtdFramework contractor
- Pacific Computers LtdFramework contractor
- Proactive AVFramework contractor
- Roche Audio VisualFramework contractor
Show 5 more suppliers
- Snelling Business SystemsFramework contractor
- Strive AV LimitedFramework contractor
- Technical Display Consortium LimitedFramework contractor
- Texet Sales LimitedFramework contractor
- edding (UK) LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.