Official UK procurement notice
Framework Agreement for the Provision of Service and Testing of Domestic Water Systems
Authority: Staffordshire County Council (Local council)·Consortium: 7 public authorities
Re-procurement plannedFramework for Service and Testing of Domestic Water Systems · tender expected
What is being bought
Published requirement descriptionThis contract is for the servicing, testing, planned preventative and the responsive maintenance of Hot and Cold Domestic Water Systems inclusive of the monitoring requirements of:
I) Approved Code of Practice L8 for the Control of Legionella
II) The Prevention of Scalding
III) Water Regulations Compliance
The tender shall be for the provision of all labour, specified materials, transport for the maintenance, servicing and testing of Domestic Water Systems in the establishments detailed in the Pricing Matrix and any others added in accordance with the terms below.
The systems to be covered by this Framework are both hot and cold domestic systems, together with any permanently connected equipment including rainwater harvesting systems but excluding air conditioning equipment, swimming pools and hydrotherapy pools.
Most properties rely solely upon temperature for the control of legionella bacteria and follow the guidance set out in HSG274. Many properties have type 3 thermostatically controlled mixing valves fitted to some or all outlets to address the scalding risks to vulnerable persons caused by doing so. Hot water temperatures are to be controlled at thermostatically controlled outlets in accordance HELA LAC note 79/5 unless specifically stated the clients' policies. Any variation will be formally agreed by all parties.
All planned maintenance shall be in accordance with the relevant British Standards and Codes of Practice, and the current Health and Safety Legislation and include the additional requirements of this contract where applicable and requested.
Responsive Maintenance
A working hours callout facility is required to deliver responsive maintenance activities as described later in this document with a 4-hour response limit deliverable 24/7.
Properties
This framework is to enable the servicing of Staffordshire County Council's Corporate properties and LEA Maintained Schools.
Additionally, the Managing Agent may use the framework for some or all its customers' 200+ Academy, Fire Service and other properties.
There are currently approximately 498 properties on contract that are expected to be transferred to this framework. Most are in Staffordshire, with a small number located in Cheshire, Lancashire, Derbyshire and the West Midlands.
The properties include all types of buildings operated by a Local Authority including educational, residential care homes, civic buildings, offices, fire stations, enterprise centres and small industrial units.
Please note this is a Single Supplier Framework.
CPV: Primary water systems · Water distribution and related services
How this framework works
From the published notice- Places
- up to 1 suppliers · 3 bids received (3.0 per place) · 1 appointed (full)
- Framework period
- 4 yrs from 10 Oct 2024
The lotProcurement structure
single lot · value publishedLot #1Open above threshold process to award a Single Supplier Framework AgreementAwardedPublished value£1,900,000
Open above threshold process to award a Single Supplier Framework Agreement. Additional information: Please note Stafford Borough Council, Cannock Chase District, South Staffordshire Council and Staffordshire Police and Staffordshire Fire and Rescue Service are not responsible for this procedure, they are a named organisation who may call off from the Framework.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Technical & professional ability
Staffordshire County Council require its successful Supplier to have ongoing 3rd party accreditations which meet the following requirements during the term of the Framework:
To have a compliant Health & Safety accreditation performed by a Safety Schemes in Procurement ('SSIP'). For more information refer to the link ssip.org.uk/members/ ↗
Valid and compliant member of an independent pre-qualification accrediting body. For example, Constructionline (accredited to a minimum membership level of 'GOLD') or other equivalent bodies, offer such a service.
Note 1 - the accrediting bodies must allow for annual refreshes/vetting of the Supplier in the areas above
Note 2 - where brand names are mentioned, the Authority will consider equivalents
Note 3 - evidence of the above accreditations MUST be provided to the Authority by successful Supplier prior to Contract Award
PAS91 C4: Health and safety: policy and capability or provide an exemption (details provided in the Questionnaire).
In addition, Suppliers will be required to satisfy the County Council that the work will be undertaken by a minimum of four trained members of staff (directly employed or sub-contractors) and must be able to evidence their competency for the equipment they are working on by means of (where applicable):
- All personnel must evidence successful completion of either a City & Guilds or Water Management Society Qualification for specific work they are undertaking which must be supported by ongoing …
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Framework Agreement for the Provision of Service and Testing of…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 14 Jun 2024, 09:50 BST
- Last source update
- 3 Sept 2024, 07:40 BST
- Award evaluation window
- 16 Jul 2024 – …
- Authority reference
IA3337- FTS notice number
2024/S 000-028019- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-046feaFind a Tender
How it was run
Official notice- Appointment period ends
- 16 Jul 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 16 Jul 2024, 13:00 BST
Timeline
16 Jul 2024 → 10 Oct 2024 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown16 Jul 2024, 12:00 BST
- Bids opened16 Jul 2024, 13:00 BST
- Notice published3 Sept 2024, 07:40 BST
- Contract starts10 Oct 2024, 00:00 BST
Notice history
2 events · 2 releases on Find a Tender · since 3 Sept 2024- Status changed to complete3 Sept 2024, 07:40 BST
- Buyer details updated3 Sept 2024, 07:40 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 028019-2024-1
- Signed
- 28 Aug 2024
- Value
- £1,900,000
- Period
- … – 9 Oct 2028
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| Open above threshold process to award a Single Supplier Framework Agreement | 3bids · 3 electronic | 3 | — | — |
| Whole notice | — | — | — | £1,600,000 – £1,900,000 |
Contracting authority & participating public bodies
5 public bodies on the noticeConsortium members and other public bodies
- Cannock Chase District CouncilContracting authority
- South Staffordshire District CouncilContracting authority
- Stafford Borough CouncilContracting authority
- Staffordshire Police and Staffordshire Fire and Rescue ServiceContracting authority
Framework contractors & participating bidders
1 commercial party on the notice- HSL Compliance LimitedFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.