Official UK procurement notice
Framework Agreement for the Provision of Service and Maintenance of Passenger Lifts
Authority: Staffordshire County Council (Local council)·Consortium: 5 public authorities
What is being bought
Published requirement descriptionThe contract shall be for the provision of a service only contract for the Servicing and Maintenance of passenger, platform, incline step and goods lifts.
This framework is to enable the servicing and maintenance of Staffordshire County Council's Corporate properties and LEA Maintained Schools. Additionally, the Managing Agent may use the framework for some or all its customers' 200+ Academy, Fire Service and other properties.
There are currently approximately 179 Lifts on contract that are expected to be transferred to this framework. Most are in Staffordshire, with a small number located in Cheshire, Lancashire, Derbyshire, Greater Manchester and the West Midlands.
The properties include all types of buildings operated by a Local Authority including (but not limited to) educational, residential care homes, civic buildings, offices, fire stations, enterprise centres and small industrial units.
There is a requirement for the successful contractor to provide a 24/7 callout facility as part of the contract.
Please note this is a single supplier Framework.
- The authority expects to re-tender this requirement around 1 Apr 2029, 23:59 BST.
CPV: Lift-maintenance services
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 1 suppliers · 2 bids received (2.0 per place) · 1 appointed (full)
- Framework period
- 2 yrs · up to 4 yrs from 1 Oct 2025
- Supplier levy on call-offs (max %)
- 0.30% of call-off value · Please review the Framework Agreement, clause 12.
Who may buy through it
Please note Stafford Borough Council, Cannock Chase District Council, South Staffordshire District Council and Staffordshire Police and Staffordshire Fire and Rescue Service are not responsible for the tender procedure, they are named as an organisation who may call off from the Framework once awarded.
Published description of the framework
Single Supplier Framework
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£450,000
- Technical & professional ability
Staffordshire County Council requires the successful Supplier to have ongoing 3rd party accreditations which meet the following requirements during the term of the Framework:
- To have a compliant Health & Safety accreditation performed by a Safety Schemes in Procurement ('SSIP'). For more information refer to the link ssip.org.uk/members/ ↗
2: Valid and compliant member of an independent pre-qualification accrediting body. for example, Constructionline (accredited to a minimum membership level of 'GOLD') or other equivalent bodies, offer such a service.
Note 1 - the accrediting bodies must allow for annual refreshes/vetting of the Supplier in the areas above
Note 2 - where brand names are mentioned, the Authority will consider equivalents
Note 3 - evidence of the above accreditations MUST be provided to the Authority by successful Supplier prior to Contract Award
Staff competency requirements
- At least one engineer allocated to this contract must be able to evidence City and Guilds 2382 - Requirements for Electrical Installations (IET 18th Edition Qualification)
- At least two engineers allocated to this contract must be able to evidence NVQ 3 lift engineer servicing or repair pathway for passenger lifts
- At least two engineers allocated to this contract must be able to evidence NVQ 2 Stairlift / platform / service lift engineer is desirable for engineers working on platform / service lifts (dumbwaiters) / stairlifts
- For all the engineers working on this contract must evidence the following:
4a. All personnel must evidence training for working at heights within the past 5 years.
4b. Any personnel operating specific access equipment must evidence training for that type of equipment- such as ladders, podium steps, scaffold towers, MEWP's or any other specialist access equipment - within 5 the past years.
4c. All personnel must have undertaken asbestos awareness training within the past 12 months accredited by UKATA, IATP or equivalent.
For the purposes of the tender evaluation the Council expects evidence for points 4a-4c to be provided for the engineers you've provided for points 1, 2 and 3.
- The Contractor should be a Lift and Escalator Industry Association (LEIA) member
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price
- Quality
- Technical & professional ability
Staffordshire County Council requires the successful Supplier to have ongoing 3rd party accreditations which meet the following requirements during the term of the Framework:
- To have a compliant Health & Safety accreditation performed by a Safety Schemes in Procurement ('SSIP'). For more information refer to the link ssip.org.uk/members/ ↗
2: Valid and compliant member of an independent pre-qualification accrediting body. for example, Constructionline (accredited to a minimum membership level of 'GOLD') or other equivalent bodies, offer such a service.
Note 1 - the accrediting bodies must allow for annual refreshes/vetting of the Supplier in the areas above
Note 2 - where brand names are mentioned, the Authority will consider equivalents
Note 3 - evidence of the above accreditations MUST be provided to the Authority by successful Supplier prior to Contract Award
Staff competency requirements
- At least one engineer allocated to this contract must be able to evidence City and Guilds 2382 - Requirements for Electrical Installations (IET 18th Edition Qualification)
- At least two engineers allocated to this contract must be able to evidence NVQ 3 lift engineer servicing or repair pathway for passenger lifts
- At least two engineers allocated to this contract must be able to evidence NVQ 2 Stairlift / platform / service lift engineer is desirable for engineers working on platform / service lifts (dumbwaiters) / stairlifts
- For all the engineers working on this cont…
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Framework Agreement for the Provision of Service and Maintenance of…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Please note Stafford Borough Council, Cannock Chase District Council, South Staffordshire District Council and Staffordshire Police and Staffordshire Fire and Rescue Service are not responsible for the tender procedure, they are named as an organisation who may call off from the Framework once awarded.
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Apr 2029
- First published
- 10 Apr 2025, 08:26 BST
- Last source update
- 10 Sept 2025, 08:25 BST
- Award evaluation window
- Submission end – 7 Aug 2025
- Authority reference
IA3602- FTS notice number
2025/S 000-023528- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05002fFind a Tender
- Risks
The following clause will be added into the Framework Agreement/Specification to cover off Local Government re-organisation and is a known unknown risk applicable to this contract.
Local Government Re-organisation
1.1 In December 2024 the Government issued a White Paper on Local Government Re-Organisation entitled the "English Devolution White Paper".
1.2 In March 2025 Staffordshire County Council submitted their suggested re-organisation plan to the Government and are awaiting a response.
1.3 Final proposals will be submitted in November 2025 and implementation of the changes is expected by Government to be by 2028 at the earliest.
1.4 Whilst the expected impact of most changes to Local Government will be settled at Government Level (Change in Law) please be aware that it may be government policy or expedient that any affected party will be recommended to agree bi-lateral or multi-lateral changes to their existing contractual arrangements.
1.5 Updates on proposals and changes can be found on the Staffordshire County Council Website and at other media outlets
2 The parties agree that in the event of a Local Government Re-organisation:-
2.1.that reorganisation of local authorities may result in the transfer assignment or novation of this Agreement in whole or in part to a successor authority or successor authorities. Such transfer assignment or novation shall not constitute a breach or require consent and the [contracting party] consents to the transfer assignment or novation of this Agreement in whole or in parts to any successor authority(ies) established under the local government reorganisation legislation and that as a consequence the obligations and rights under this Agreement shall continue to apply and be enforceable by or against any successor authority(ies) following a local government reorganisation; and
2.2 the parties acknowledge that if applicable the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply and agree to comply with all consequential and reasonable obligations arising thereunder
2.3 the parties acknowledge that any new organisation(s) may utilise or create and manage all and any existing or required framework agreements relating to the provision of the [goods and] services provided under this current agreement.
How it was run
Official notice- Appointment period ends
- 15 Jul 2025, 12:00 BST
- Clarification deadline
- 8 Jul 2025, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- call-off levy · 0.30% of call-off value · Please review the Framework Agreement, clause 12.
The tender documents are available through Staffordshire County Councils e-tendering system 'Proactis'.
supplierlive.proactisp2p.com ↗
All bids must be submitted back to Proactis prior to the tender deadline. Any questions regarding the tender must go through the e-tendering system via the message function.
Timeline
10 Apr 2025 → 1 Oct 2025 · 10 dates- Planning notice published10 Apr 2025, 08:26 BST
- Next notice expected8 May 2025, 23:59 BST
- Tender notice published21 May 2025, 08:39 BST
- Clarification questions by8 Jul 2025, 23:59 BST
- Admission / appointment period endsperiod end, not a bid countdown15 Jul 2025, 12:00 BST
- Award decision expected by7 Aug 2025, 23:59 BST
- Assessment summaries sent18 Aug 2025, 00:00 BST
- Standstill ends28 Aug 2025, 23:59 BST
- Latest notice published10 Sept 2025, 08:25 BST
- Contract starts390 days ago1 Oct 2025, 00:00 BST
Notice history
12 events · 6 releases on Find a Tender · since 10 Apr 2025- Planned procurement notice published10 Apr 2025, 08:26 BSTUK3
- Tender notice published21 May 2025, 08:39 BSTUK4
- Published value published: £450,00021 May 2025, 08:39 BST
- Status changed to active21 May 2025, 08:39 BST
- Deadline moved to 2 Jul 2025, 12:00 BST21 May 2025, 08:39 BST+13 days · was 19 Jun 2025, 12:00 BST
- Tender notice published27 May 2025, 13:20 BSTUK4
- Tender notice published30 Jun 2025, 10:58 BSTUK4
- Deadline moved to 15 Jul 2025, 12:00 BST30 Jun 2025, 10:58 BST+13 days · was 2 Jul 2025, 12:00 BST
- Contract award notice published18 Aug 2025, 10:08 BSTUK6
- Status changed to complete18 Aug 2025, 10:08 BST
- Contract signature expected9 Sept 2025, 23:59 BSTscheduled
- Contract details notice published10 Sept 2025, 08:25 BSTUK7
Published amendments (2)
Wording to cover off Local Government re-organisation.
Enquiry deadline has been extended to the 8th July and the Tender Submission Deadline has been extended to the 15th July.
Routine re-releases (6)
- 2025-05: 2 releases · 21 May 2025, 27 May 2025
- 2025-04: 1 release · 10 Apr 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lift Craft Ltd1 Oct 2025 – 30 Sept 2027 · up to 30 Sept 2029Extensions: 2 x 1 year extensions to 30th September 2028 and 30th September 2029. | £450,000 | 18 Aug 2025 | Awarded |
Contracts
Framework Agreement for the Provision of Service and Maintenance of Passenger Lifts · Lift Craft Ltd
- Signed
- 9 Sept 2025
- Value
- £450,000
- Period
- 1 Oct 2025 – 30 Sept 2027 · up to 30 Sept 2029 with extensions
- Status
- active
- Extensions
- 2 x 1 year extensions to 30th September 2028 and 30th September 2029.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders · 8 at stage one | 2 | 0 | — |
Contracting authority & participating public bodies
5 public bodies on the noticeConsortium members and other public bodies
- Cannock Chase District CouncilContracting authorityPublic authority - sub-central government
- Police, Fire and Crime Commissioner for StaffordshireContracting authorityPublic authority - sub-central government
- South Staffordshire District CouncilContracting authorityPublic authority - sub-central government
- Stafford Borough CouncilContracting authorityPublic authority - sub-central government
Framework contractors & participating bidders
1 commercial party on the notice- LIFT CRAFT LIMITEDFramework contractor
Official documents & specifications (9)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications SCC E-Tendering Portal User Guide
- Bidding documents and specifications SCC E-Tendering Portal User Guide
- Bidding documents and specifications Staffordshire County Council e-tendering system 'Proactis'
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender