Official UK procurement notice
Framework Agreement for Mechanical, Electrical and Plumbing (MEP) supplies for British Embassy in Kathmandu (Nepal)
Authority: Foreign, Commonwealth and Development Office (Central government)
What is being bought8 lots · detail below
Published requirement descriptionThe framework agreement for all Eight Lots (listed below) will operate for a period of 4 years, commencing on 1st October 2026 (tentatively). A review of all supplier's perfromance and competativeness of rates offered in relation to the market will be assesed formally once every year.
Lot 1: Plumbing Item Supplies
Lot 2: Painting Items Supplies
Lot 3: Air Conditioning & White Goods Supplies
Lot 4: Electrical Items Supplies
Lot 5: Carpentry Items Supplies
Lot 6: Health & Safety Items Supplies
Lot 7: Generator Spare Parts Supplies
Lot 8: Civil, Construction & Miscellaneous Work Item Supplies
Call-Off procedures for downstream orders under the framework is clearly laid out in the contract documentation.
- The authority expects to re-tender this requirement around 4 Jun 2029, 23:59 BST.
CPV: Construction materials · Domestic appliances · Electrical machinery, apparatus, equipment and consumables; lighting · Electronic, electromechanical and electrotechnical supplies · Paints · Parts of air-conditioning machines · Parts of electrical domestic appliances · Parts of general-purpose machinery · Plumbing materials
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Bids received
- 3 bids on the busiest of 8 lots · 5 suppliers appointed
- Framework period
- 2 yrs · up to 4 yrs from 1 May 2026, Not applicable
Published description of the framework
Please refer the tender pack.
Lots and requirements (8)Procurement structure
8 lots · all with a published value · same conditions of participation on every lot · same evaluation weights on every lotEvery one of these 3 lots carries the same published figure, £30,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Plumbing Items SuppliesAwardedRenewalPublished value£50,000
The source published no individual description for this lot.
- Economic & financial standing
Ability to Oprate in Nepal
- Technical & professional ability
Ability to Oprate in Nepal
Lot #2Painting Items SuppliesAwardedRenewalPublished value£50,000
The source published no individual description for this lot.
- Economic & financial standing
Ability to Oprate in Nepal
- Technical & professional ability
Ability to Oprate in Nepal
Lot #3Air Conditioning and White Goods SuppliesAwardedRenewalPublished value£100,000
The source published no individual description for this lot.
- Economic & financial standing
Ability to Oprate in Nepal
- Technical & professional ability
Ability to Oprate in Nepal
Lot #4Electrical Items SuppliesAwardedRenewalPublished value£60,000
The source published no individual description for this lot.
- Economic & financial standing
Ability to Oprate in Nepal
- Technical & professional ability
Ability to Oprate in Nepal
Lot #5Carpentry Items SuppliesAwardedRenewalceiling above
The source published no individual description for this lot.
- Economic & financial standing
Ability to Oprate in Nepal
- Technical & professional ability
Ability to Oprate in Nepal
Lot #6Health and Safety Items SuppliesAwardedRenewalceiling above
The source published no individual description for this lot.
- Economic & financial standing
Ability to Oprate in Nepal
- Technical & professional ability
Ability to Oprate in Nepal
Lot #7Generator Spare Parts SuppliesAwardedRenewalceiling above
The source published no individual description for this lot.
- Economic & financial standing
Ability to Oprate in Nepal
- Technical & professional ability
Ability to Oprate in Nepal
Lot #8Civil, Construction and Miscellaneous Work ItemsAwardedRenewalPublished value£150,000
The source published no individual description for this lot.
- Economic & financial standing
Ability to Oprate in Nepal
- Technical & professional ability
Ability to Oprate in Nepal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- Company Profile and Past Experience:: 10%
- Availability of products and Quality Control: 15%
- Lead Time for delivery: 10%
- Risk: 5%
- Customer support Arrangement: 5%
- Commercials: 50%
- Product packaging and delivery environmental impact: 5%
Published award criteria (7)
- Company Profile and Past Experience:: Company Profile and Past Experience: • Please provide company profile showing business network, ISO (or equivalent) certification, registration, and licences with the state authorities. • Also, mention number of years of experience in providing similar services to Diplomatic missions, multinational or large organisations or equivalent (Preferred requirement 3 Years). • Please provide details of 3 similar contracts including: Company name and address Contact person name, number, email id SOW of service provided Value of the contract awarded Contract duration
- Availability of products and Quality Control: Availability of products and Quality Control: Please describe your approach and methodology of delivering each item listed in the SoSR including the quality assurance procedures. Your response should include the below points: Details about the manufacturing units and supply chain cycle, in case of OEM. Please provide timeline for sourcing of items from the manufacturing units, in case of dealer. Confirm that the proposed products are CE (European Union), UKCA, BS EN, UL, TUV, ASTA or relevant equivalent/comparable standard / certification, as applicable. or relevant equivalent/comparable standard/certification, as applicable. Please provide authorised dealership certificate. Please provide warranty of each product mentioned and availability of spare parts for 3 years from date of supply. How will you manage this warranty? Please provide Warranty details, Manual and Parts List. Health and safety: Please confirm your company’s H&S procedures and understanding of FCDO H&S guidelines.
- Lead Time for delivery: Supplier shall ensure delivery of goods within stipulated time of 24 to 48 hours. Please confirm whether you can supply the items as per the defined expectation above and in the SOSR. Please outline all steps or routes you would undergo to supply the materials as per the FCDO expectation defined in SOSR along with no delays or delays kept to the minimum timeline. How would you escalate or make the Authority aware of any delays?
- Risk: Please highlight any probable risk that you predict in this contract. Describe how you will manage such risks in relation to this contract and to delivering the goods.
- Customer support Arrangement: Describe your customer support arrangements including procedures for complaints, problems, and escalation procedures along with escalation matrix. Your response should include a flowchart with at least three contact person’s name and contact details.
- Product packaging and delivery environmental impact: Please demonstrate how you will reduce environmental impact of the products, packaging and deliveries including a reduction of waste created (e.g. packaging). This will be expected to be applied during the lifetime of the contract. Please also demonstrate how you will continue to assess delivery of the reduction and look to innovate and further reduce environmental impacts via delivery of the service.
- Commercials: A full assessment of the total price breakdown for each of the item requested. Competitiveness of the Commercial offer in relation to the Market. This MUST be in the format of the spreadsheet at Schedule of Prices & Rates. Failure to provide a pricing submission in the format requested may invalidate your tender proposal.
- Economic & financial standing
Ability to Oprate in Nepal
- Technical & professional ability
Ability to Oprate in Nepal
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- “Framework Agreement for Mechanical, Electrical and Plumbing (MEP)…” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 4 Jun 2029
- First published
- 20 Jun 2025, 11:16 BST
- Last source update
- 9 Oct 2026, 07:16 BST
- Award evaluation window
- Submission end – 13 Apr 2026
- Authority reference
CPG-12343-2025- FTS notice number
2026/S 000-013669- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area in notice
- Official registry OCID
ocds-h6vhtk-0550baFind a Tender- Contract terms summary
Contractor will raise a monthly invoice for items delivered in the preceding month. No payments will be made against services/deliveries provided in case it is not supported by a valid requisition or purchase orders. Authority ensures payment to contractor within 30 days of receipt of invoices. A soft copy of invoice must be sent to contract manager. All payments will be electronically transferred to Bank Account or through Credit Cards against the material and services delivered.
Depending on the payment value, transactions may also be completed via bank transfer. However, suppliers are advised to make arrangements for card payments when necessary. Therefore, it is recommended that all vendors maintain a wireless mobile POS (Point of Sale) machine to facilitate such transactions when required.
The contractor will be expected to provide a monthly consolidated invoice for the goods supplied at BE during the month by not later than the 25th of each month. The invoice must reflect the quotation or pricing documentation submitted in response to the relevant call-off competition. All pricing must adhere to the pricing sheet submitted against the framework agreement.
How it was run
Official notice- Appointment period ends
- 16 Mar 2026, 17:00 GMT
- Clarification deadline
- 9 Mar 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Your tender must be submitted via the FCDO's e-sourcing portal (fcdo.bravosolution.co.uk/web/login.html ↗) in accordance with the attached ITT Instructions. Tenders submitted by any other means will not be accepted.
Please also note the requirement to register and submit commonly used information on the Central Digital Platform as described in the instructions for completing the invitation to tender.
Important information for all Potential Suppliers:
In order to participate and gain access to the Invitation To Tender documentation in relation to this procurement, potential suppliers should access the FCDO's e-sourcing portal (link provided above). Once logged in, search for Project Reference No. 12343.
If a potential supplier is not registered on the portal, click the ‘Click here to register!’ button, and follow the on-screen instructions to complete registration.
Please note the portal operates a Two-Factor Authentication (2FA) login process and unregistered suppliers should read the guidance document available on the portal home page.
Registration takes approximately 5 minutes and is free of charge.
Timeline
20 Jun 2025 → 20 Oct 2026 · 11 dates- Planning notice published20 Jun 2025, 11:16 BST
- Market engagement11 Jul 2025, 23:59 BST
An Early Market engagement is being planned on 11th July 2025. Suitable and interested suppliers are invited to participate in the virtual market engagement session. The prime objective of organising this session is to share our tentative requirements and gain understanding of what can be provided or achieved by the players in the Local Market. A presentation will be shared with suppliers which will include FCDO's procurement procedures, possible bid evaluation criteria and overall project timelines Interested suppliers should register their interest in participating this event by filling this form
forms.office.com/e/CjK8d36hsC ↗
A joining link to this virtual/hybrid market engagement will be shared with suppliers who have completed this form, please ensure your details are shared with us (via the form) by 04th July 2025.
- Next notice expected28 Jul 2025, 23:59 BST
- Tender notice published251 days ago16 Feb 2026, 08:05 GMT
- Clarification questions by229 days ago9 Mar 2026, 17:00 GMT
- Admission / appointment period ends222 days ago · period end, not a bid countdown16 Mar 2026, 17:00 GMT
- Award decision expected by194 days ago13 Apr 2026, 23:59 BST
- Contract starts177 days ago1 May 2026, 00:00 BST
- Assessment summaries sent16 days ago9 Oct 2026, 00:00 BST
- Latest notice published16 days ago9 Oct 2026, 07:16 BST
- Standstill ends4 days ago20 Oct 2026, 23:59 BST
Notice history
9 events · 3 releases on Find a Tender · since 20 Jun 2025- Preliminary market engagement notice published20 Jun 2025, 11:16 BSTUK2
- Tender notice published16 Feb 2026, 08:05 GMTUK4
- Published value updated to £500,00016 Feb 2026, 08:05 GMTwas £275,000
- Status changed to active16 Feb 2026, 08:05 GMT
- Procurement method changed16 Feb 2026, 08:05 GMT
- Deadline published: 16 Mar 2026, 17:00 GMT16 Feb 2026, 08:05 GMT
- Contract award notice published9 Oct 2026, 07:16 BSTUK6
- Status changed to complete9 Oct 2026, 07:16 BST
- Contract signature expected21 Oct 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast£50,300 is the framework's published maximum, restated by the publisher on 4 award rows. It is one ceiling, not 4 separate sums, and no share per lot is published; those rows read “ceiling above”.
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Plumbing Items Supplies1 award | |||
| ASHWINI TRADERS, DMP CONSTRUCTION PRIVATE LIMITED, New A P ImpexFramework Agreement for Supply of Mechanical, Electrical and Plumbing (MEP) consumables for British Embassy in Kathmandu (Nepal)23 Oct 2026 – 30 Sept 2028 · up to 30 Sept 2030Extensions: The initial 2 years of the contract will come to an end on 30th September 2028. Contract has an option to extend the contract for further 2 years i.e. 30th September 2030. | ceiling above | 9 Oct 2026standstill to 20 Oct 2026 | Standstill |
| Lot 2 · Painting Items Supplies1 award | |||
| New A P ImpexFramework Agreement for Supply of Mechanical, Electrical and Plumbing (MEP) consumables for British Embassy in Kathmandu (Nepal)23 Oct 2026 – 30 Sept 2028 · up to 30 Sept 2030Extensions: The initial 2 years of the contract will come to an end on 30th September 2028. Contract has an option to extend the contract for further 2 years i.e. 30th September 2030. | ceiling above | 9 Oct 2026standstill to 20 Oct 2026 | Standstill |
| Lot 3 · Air Conditioning and White Goods Supplies1 award | |||
| GREEN TREE DEVELOPERS PRIVATE LIMITED, New A P ImpexFramework Agreement for Supply of Mechanical, Electrical and Plumbing (MEP) consumables for British Embassy in Kathmandu (Nepal)23 Oct 2026 – 30 Sept 2028 · up to 30 Sept 2030Extensions: The initial 2 years of the contract will come to an end on 30th September 2028. Contract has an option to extend the contract for further 2 years i.e. 30th September 2030. | ceiling above | 9 Oct 2026standstill to 20 Oct 2026 | Standstill |
| Lot 4 · Electrical Items Supplies1 award | |||
| GREEN TREE DEVELOPERS PRIVATE LIMITED, New A P ImpexFramework Agreement for Supply of Mechanical, Electrical and Plumbing (MEP) consumables for British Embassy in Kathmandu (Nepal)23 Oct 2026 – 30 Sept 2028 · up to 30 Sept 2030Extensions: The initial 2 years of the contract will come to an end on 30th September 2028. Contract has an option to extend the contract for further 2 years i.e. 30th September 2030. | £60,400 | 9 Oct 2026standstill to 20 Oct 2026 | Standstill |
| Lot 5 · Carpentry Items Supplies1 award | |||
| New A P ImpexFramework Agreement for Supply of Mechanical, Electrical and Plumbing (MEP) consumables for British Embassy in Kathmandu (Nepal)23 Oct 2026 – 30 Sept 2028 · up to 30 Sept 2030Extensions: The initial 2 years of the contract will come to an end on 30th September 2028. Contract has an option to extend the contract for further 2 years i.e. 30th September 2030. | ceiling above | 9 Oct 2026standstill to 20 Oct 2026 | Standstill |
| Lot 6 · Health and Safety Items Supplies1 award | |||
| New A P ImpexFramework Agreement for Supply of Mechanical, Electrical and Plumbing (MEP) consumables for British Embassy in Kathmandu (Nepal)23 Oct 2026 – 30 Sept 2028 · up to 30 Sept 2030Extensions: The initial 2 years of the contract will come to an end on 30th September 2028. Contract has an option to extend the contract for further 2 years i.e. 30th September 2030. | £10,000 | 9 Oct 2026standstill to 20 Oct 2026 | Standstill |
| Lot 7 · Generator Spare Parts Supplies1 award | |||
| New A P ImpexFramework Agreement for Supply of Mechanical, Electrical and Plumbing (MEP) consumables for British Embassy in Kathmandu (Nepal)23 Oct 2026 – 30 Sept 2028 · up to 30 Sept 2030Extensions: The initial 2 years of the contract will come to an end on 30th September 2028. Contract has an option to extend the contract for further 2 years i.e. 30th September 2030. | £20,000 | 9 Oct 2026standstill to 20 Oct 2026 | Standstill |
| Lot 8 · Civil, Construction and Miscellaneous Work Items1 award | |||
| GREEN TREE DEVELOPERS PRIVATE LIMITED, New A P Impex, SMT Construction Pvt LtdFramework Agreement for Supply of Mechanical, Electrical and Plumbing (MEP) consumables for British Embassy in Kathmandu (Nepal)23 Oct 2026 – 30 Sept 2028 · up to 30 Sept 2030Extensions: The initial 2 years of the contract will come to an end on 30th September 2028. Contract has an option to extend the contract for further 2 years i.e. 30th September 2030. | £208,400 | 9 Oct 2026standstill to 20 Oct 2026 | Standstill |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Plumbing Items Supplies | 3final-stage tenders | 3 | 0 | — |
| 2 · Painting Items Supplies | 1final-stage tenders | 1 | 0 | — |
| 3 · Air Conditioning and White Goods Supplies | 2final-stage tenders | 2 | 0 | — |
| 4 · Electrical Items Supplies | 2final-stage tenders | 2 | 0 | — |
| 5 · Carpentry Items Supplies | 1final-stage tenders | 1 | 0 | — |
| 6 · Health and Safety Items Supplies | 1final-stage tenders | 1 | 0 | — |
| 7 · Generator Spare Parts Supplies | 1final-stage tenders | 1 | 0 | — |
| 8 · Civil, Construction and Miscellaneous Work Items | 3final-stage tenders | 3 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
5 commercial parties on the notice- ASHWINI TRADERSFramework contractor
- DMP CONSTRUCTION PRIVATE LIMITEDFramework contractor
- GREEN TREE DEVELOPERS PRIVATE LIMITEDFramework contractor
- New A P ImpexFramework contractor
- SMT Construction Pvt LtdFramework contractor
Official documents & specifications (10)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
Show 2 more notices
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender