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Published 9 Dec 2022, 09:38 GMT

Official UK procurement notice

Framework Agreement for Mechanical and Associated Works 2023-2025 (2027) for works up to a value of £500,000

Official notice

Authority: Wigan Council (Local council)

Framework agreementWorksOpen procedureSME suitable
Sectors: Petroleum products, fuel, electricity and other sources of energy (09)Industrial machinery (42)Construction Materials & Prefab (44)
+2 moreConstruction & Civil Engineering (45)Architecture & Engineering (71)
 Delivery: North West (UKD3)
Framework ceiling (notional)£10,000,000framework ceiling, not attributable revenue
Submissions closed 27 Jan 2023awarded 17 Apr 2023

What is being bought

Published requirement description

Wigan Council is seeking to procure a panel of contractors to be part of a framework

agreement for mechanical and associated works for works up to a value of £500,000 per

project.

The scope of works within this framework is mechanical and associated works; this includes,

but is not limited to:

  • Boiler replacement, alterations to heating systems, pump replacement and the like

(requirements for these works will arise in Lot 1 and Lot 2).

  • Decarbonisation works including Air Source Heat Pumps (Lot 1 & 2), solar thermal / PV (Lot

1 & 2), Ground Source Heat Pumps (Lot 2), Biomass Boilers (Lot 2), and the like.

Bidders must be able to deliver both conventional Boiler/heating related type works and

those Decarbonisation works within the scope of the relevant Lot (as detailed above) in

respect of the value Lots to which they are applying.

The framework agreement will consist of 2 lots. Lot 1 will deliver works up to a value of

£150,000 per project and Lot 2 will deliver works having a value of between £150,000 and £500,000 per project. All contractors appointed to the framework must be able to

undertake projects to the upper project cost limit for the lot(s) to which they are applying.

Individual contracts raised under the framework agreement can commence at any time

during the period of the framework.

The Framework Agreement will run for an initial period of 2 years and may be extended for

two further periods of 12 months each.

It is intended to appoint between 5 and 10 contractors per Lot. These will be the top 5 to 10

highest scoring bidders provided there are sufficient compliant and satisfactory responses

received under the tender process.

The framework agreement will be available for use by all directorates within Wigan Council

and schools in the borough of Wigan. There will be potential for partner organisations and

other areas of the Council to use the framework, as detailed within the Invitation to Tender

documentation.

CPV: Boiler installation work · For mechanical installations · Gas-fitting installation work · Heat pumps · Heat-recovery systems · Heating, ventilation and air-conditioning installation work · Mechanical and electrical engineering services · Mechanical engineering installation works · Solar installation

How this framework works

From the published notice
Places
up to 20 suppliers · 13 bids received (0.7 per place) · 9 appointed

The lotProcurement structure

single lot · value published
Lot #1works up to GBP 150 000 / Lot 2 - works between GBP 150 000 and GBP 500 000AwardedPublished value£10,000,000

The Framework Agreement for Mechanical and Associated Works 2023-2025 (2027) will

consist of 2 lots. Lot 1 will deliver works up to a value of GBP 150 000 per project and Lot 2

will deliver works that have a value of between GBP 150 000 and GBP 500 000 per project. All

contractors appointed to the framework must be able to undertake projects to the upper

project cost limit for the lot(s) to which they are applying. It is intended to appoint the top 5 to 10 highest scoring bidders on each lot provided there are sufficient compliant and satisfactory responses received under the tender process.

The Framework Agreement will run for an initial period of 2 years and may be extended for two

further periods of 12 months each. The framework agreement will be open for use to all

directorates within Wigan Council and schools in the borough of Wigan. There will be

potential for partner organisations and other areas of the Council to use the framework, as

detailed within the Invitation to Tender documentation. Individual contracts raised under the

framework agreement can commence at any time during the period of the framework

agreement. Wigan Council makes no guarantee as to the volume of business on offer

through this framework agreement. The estimated total financial value of works to be put

through the framework over its potential full four-year period is only for indicative purposes

and the actual value of works will be dependent on a range of factors. Additional information: The Framework Agreement will run for an initial period of 2 years and may be extended for

two further periods of 12 months each.

Delivery: North West
Variant bids: not allowed
09332000 Solar installation42511110 Heat pumps44622000 Heat-recovery systems45331000 Heating, ventilation and air-conditioning installation work45333000 Gas-fitting installation work45351000 Mechanical engineering installation works

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 40%Social value: 15%Environmental: 5%
Published sub-criteria (8)
  • Technical and Professional Capacity - Boiler/Heating related Works and the like: 15%
  • Health and Safety: 10%
  • Customer Satisfaction: 5%
  • Performance Management: 5%
  • Quality Management: 5%
  • price: 40%
  • Social Value: 15%
  • Technical and Professional Capacity - Decarbonisation Works: 5%
Published award criteria (8)
  • Technical and Professional Capacity - Boiler/Heating related Works and the like: 15
  • Technical and Professional Capacity - Decarbonisation Works: 5
  • Health and Safety: 10
  • Customer Satisfaction: 5
  • Performance Management: 5
  • Quality Management: 5
  • Social Value: 15
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Framework Agreement for Mechanical and Associated Works 2023-2025…” is a framework: the contest is a place on its panel, up to 20 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
9 Dec 2022, 09:38 GMT
Last source update
21 Apr 2023, 09:14 BST
Award evaluation window
23 Jan 2023 – …
Authority reference
DN645793
FTS notice number
2023/S 000-011425
Classification (CPV)
Boiler installation workFor mechanical installationsGas-fitting installation workHeat pumpsHeat-recovery systemsHeating, ventilation and air-conditioning installation workMechanical and electrical engineering servicesMechanical engineering installation worksSolar installation
Delivery area
North West (UKD3)
Official registry OCID
ocds-h6vhtk-038c20 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
27 Jan 2023, 17:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
23 Jan 2023, 10:00 GMT
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

23 Jan 2023 → 21 Apr 2023 · 3 dates
  1. Bids opened
    23 Jan 2023, 10:00 GMT
  2. Admission / appointment period endsperiod end, not a bid countdown
    27 Jan 2023, 17:00 GMT
  3. Notice published
    21 Apr 2023, 09:14 BST

Notice history

2 events · 4 releases on Find a Tender · since 9 Jan 2023
  1. Deadline moved to 27 Jan 2023, 17:00 GMT
    9 Jan 2023, 15:01 GMT
    +7 days · was 20 Jan 2023, 17:00 GMT
  2. Status changed to complete
    21 Apr 2023, 09:14 BST
Published amendments (2 · 1 deadline change)
WhenWhatBeforeAfterShift
—TextShort description · II.1.4Bidders must be able to deliver both conventional Boiler/heating related type works and those Decarbonisation works within the scope of the relevant Lot (as detailed above) in respect of the value Lots to which they are applying.To qualify for either Lot 1 or Lot 2, bidders must have the ability to deliver conventional Boiler/heating related type works. Bidders must also have previously completed decarbonisation works; however, in respect of decarbonisation works evidence of experience will not be required for each individual technology or all workstreams.
—TextShort description · II.1.4The deadline for the submission of tender bids is Friday 20th January 2023 at 17:00.The deadline for the submission of tender bids is Friday 27th January 2023 at 17:00.
—DeadlineTime limit for receipt of tenders or requests to participate · IV.2.220 Jan 202327 Jan 2023+7 d
—Bid openingConditions for opening of tenders · IV.2.723 Jan 202330 Jan 2023+7 d

A previous F14 'Notice for changes or additional information' was also published on 12th December 2022 with reference number 2022/S 000-035100.

1 amendment published without a description.

Routine re-releases (4)
  • 2022-12: 1 release · 9 Dec 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 9admitted to the panel · see the list ↓
Bids received 1311 from SMEs
Contracts signed 2latest 17 Apr 2023

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Lot 1 - works up to GBP 150 000

    Signed
    17 Apr 2023
    Value
    —
    Status
    active

  • Lot 2 - works between GBP 150 000 and GBP 500 000

    Signed
    17 Apr 2023
    Value
    —
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
13bids · 13 electronic11—£1 – £10,000,000

Contracting authority & participating public bodies

Wigan Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Town Hall, Library Street, Wigan, North West, WN1 1YNContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Royal Courts of JusticeReview body London

Framework contractors & participating bidders

10 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.