Find a TenderAwarded

Published 25 Nov 2022, 08:47 GMT

Official UK procurement notice

Framework Agreement for Heating Replacements and Refits across the County of Powys

Authority: Powys County Council (Local council)

Framework agreement2 lotsWorksOpen procedureSME suitableMax 2 lots to bidMax 2 lots per supplier

Sectors: Petroleum products, fuel, electricity and other sources of energy (09)Industrial machinery (42)Construction Materials & Prefab (44)

+2 more

Construction & Civil Engineering (45)Repair & Maintenance (50)

Delivery: Wales (UKL24)

Framework ceiling (notional)£5,600,000total for 2 lots · framework ceiling, not attributable revenue

Submissions closed 6 Jan 2023awarded 16 May 2023

Lots 2max 2 won per supplier · max 2 to bid

What is being bought2 lots · detail below

Published requirement description

Powys County Council sought to engage suitably experienced and qualified Contractors to enter into a Framework Agreement for Heating Replacements and Refits across the County of Powys for a three (3) year period commencing in April 2023 with an option to extend for up to a further 12 months.

Works to include three types of heating installations in North and South Powys; 1. Emergency replacement works, 2. Planned heating installations and 3. Void heating installations.

Recurrence: 3 years

CPV: Boiler installation work · Boiler installations · Boilers · Central-heating boilers · Central-heating installation work · Central-heating radiators and boilers and parts · Commissioning of heating installations · Gas regulation equipment installation work · Gas-fitting installation work · Heat pumps · Heating works · Heating, ventilation and air-conditioning installation work · +5 more

How this framework works

From the published notice

Places: up to 2 suppliers · 4 bids on the busiest of 2 lots (2.0 per place) · 2 appointed (full)

Lots and requirements (2)Procurement structure

2 lots · all with a published value · a supplier may bid for at most 2 and win at most 2 of them · same evaluation weights on every lot

Every one of these 2 lots carries the same published figure, £2,800,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1North Powys - Heating Replacements & RefitsAwardedRenewalceiling above

Delivery: Wales · Powys

Extensions: Option to extend for upto a further 12 months.Variant bids: not allowed

09331200 Solar photovoltaic modules 42160000 Boiler installations 42511110 Heat pumps 42533000 Parts of heat pumps 44600000 Tanks, reservoirs and containers; central-heating radiators and boilers 44620000 Central-heating radiators and boilers and parts

Lot #2South Powys - Heating Replacements & RefitsAwardedRenewalceiling above

Delivery: Wales · Powys

Extensions: Option to extend for up to a further 12 monthsVariant bids: not allowed

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 50%Price: 50%

Published award criteria (2)

Quality: 50
Price: 50

Lot distribution rule: The Council’s aim is to award a contract to a single Contractor, or a group of contractors acting as a consortium, for each Lot. Bidders may apply for one geographical area (Lot 1 North Powys or Lot 2 South Powys) or both geographical areas (Lot 1 North Powys and Lot 2 South Powys). Where bidders apply for more than one Lot and are successfully awarded more than one Lot, the successful Contractors will ensure that all awarded Contracts are managed and run concurrently.

Conditions of participation1

Suitability
The minimum requirements of the tender are as follows:
- Constructionline Level 2 Silver registered, with work categories relevant to the subject matter of the contract.
- Safety Schemes in Procurement (SSIP) accredited or fully compliant with an equivalent scheme.
- Demonstrable experience of successfully delivering contracts of a similar nature (in terms of scope and size) within the last three years.
- Provide copies of full audited accounts, including profit and loss accounts and balance sheet, for the most recently completed financial year and a comparator year.
- Provide copies of the most recent set of management accounts.
- Insurance requirements, note that you must have or agree to put in place by contract start, insurances to the following levels:
Public & Product Liability Insurance - 10,000,000 GBP and
Employer’s Liability Insurance - 10,000,000 GBP
- The successful Contractors should ensure, where relevant, that all Basic Disclosure checks (DBS) are up to date and in line with the Council’s DBS policy
- One operative on site will be required to have received Non-licensable work, including Notifiable Non-licensed Work (NNLW) asbestos training. All other operatives will be required to have Asbestos Awareness training.
Contractors and Sub-Contractors shall be on the approved register for "Gas Safe”, “OFTEC”, “MCS” and “NICEIC” or “ECA” with Approved Areas/Categories of Work relevant to the subject matter of the contract.

Staff: Names and qualifications of delivery staff must be submitted

What this means for your bid

Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
“Framework Agreement for Heating Replacements and Refits across the…” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Works
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · 3 years
First published: 25 Nov 2022, 08:47 GMT
Last source update: 15 Sept 2023, 15:22 BST
Award evaluation window: 6 Jan 2023 – …
Authority reference: itt_97268
FTS notice number: 2023/S 000-027381
Classification (CPV): Boiler installation workBoiler installationsBoilersCentral-heating boilersCentral-heating installation workCentral-heating radiators and boilers and partsCommissioning of heating installationsGas regulation equipment installation workGas-fitting installation workHeat pumps
+7 more
Heating worksHeating, ventilation and air-conditioning installation work
Delivery area: Wales (UKL24)
Official registry OCID: ocds-h6vhtk-03883f Find a Tender

Publisher note: (WA Ref:133160)

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on Sell2Wales

Supplier login requiredLanguage: EN, CY

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Appointment period ends: 6 Jan 2023, 17:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en, cy
Bid validity: 90 days from the deadline
Bids opened: 6 Jan 2023, 17:00 GMT

Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk ↗

Timeline

6 Jan 2023 → 15 Sept 2023 · 3 dates

Admission / appointment period endsperiod end, not a bid countdown
6 Jan 2023, 17:00 GMT
Bids opened
6 Jan 2023, 17:00 GMT
Notice published
15 Sept 2023, 15:22 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
15 Sept 2023, 15:22 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 2admitted to the panel · see the list ↓

Bids received 43 from SMEs · busiest of 2 lots

Contracts signed 2latest 16 May 2023

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

North Powys - Heating Replacements & Refits
Signed
16 May 2023
Value
£5,164,998
Status
active
South Powys - Heating Replacements & Refits
Signed
16 May 2023
Value
£6,075,208
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · North Powys - Heating Replacements & Refits	4bids · 4 electronic	3	—	—
2 · South Powys - Heating Replacements & Refits	3bids · 3 electronic	3	—	—
Whole notice	—	—	—	£5,164,998 – £6,075,208

Contracting authority & participating public bodies

Powys County Council

Contracting authorityLocal CouncilRegional or local authorityHousing and community amenities County Hall, Llandrindod Wells, Wales, LD1 5LGContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

High CourtReview body LondonContact phone

Framework contractors & participating bidders

2 commercial parties on the notice

Heatforce (WALES) LtdFramework contractor Unit 10, Cardiff Business Park, Lambourne Crescent, Cardiff, Wales, CF145GFContact phone
Phoenix Gas Services LtdFramework contractor Unit 2 Century Road, High Carr Business Park, Stoke-on-Trent, West Midlands, ST57UG

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria