Official UK procurement notice
Forestry and Arboricultural Works Framework
Authority: The City of Edinburgh Council (Local council)·Consortium: 8 public authorities
What is being bought
Published requirement descriptionThe City of Edinburgh Council and Participating Sector Partners (PSP’s) and their Arm’s Length Organisations, wish to appoint specialist and experienced contractors to a Framework Agreement to carry out tree works at a variety of locations over the next four years.
To carry out Forestry and Arboricultural Works as determined by the awarding Councils.
To work alongside the Councils inhouse team
To respond to and complete works requested within specified timescales
- Recurrence: 48 months
CPV: Agricultural and forestry machinery for soil preparation or cultivation · Agricultural, forestry, horticultural, aquacultural and apicultural services · Landscape gardening services · Specialist agricultural or forestry machinery · Trees
How this framework works
From the published notice- Places
- up to 6 suppliers · 8 bids received (1.3 per place) · 8 appointed (full)
The lotProcurement structure
single lot · value publishedLot #1The City of Edinburgh Council and Participating Sector Partners (PSP’s) and their…AwardedRenewalPublished value£950,000
The City of Edinburgh Council and Participating Sector Partners (PSP’s) and their Arm’s Length Organisations, wish to appoint specialist and experienced suppliers to a Framework Agreement to carry out tree works at a variety of locations over the next four years.
To carry out Forestry and Arboricultural Works as determined by the awarding Councils.
To work alongside the Councils inhouse team
To respond to and complete works requested within specified timescales Additional information: Breakdown Figures provided are indicative
Edinburgh Council 190,000 GBP per annum East Lothian Council 50,000 GBP per annum, West Lothian Council 60,000 GBP per annum, Midlothian Council 25,000 GBP per annum
Fife Council and Borders Council - a specific budget is not currently identified , NHS Lothian 42,000 GBP Per annum
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Economic & financial standing
SPD Question 4B.1 – Tenderers are required to provide their “general” annual turnover for the last two financial years in response to this question.
SPD Question 4B.5 - Tenderers are required to confirm that they hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the specified types and levels of insurance.
SPD Question 4B.6 - Tenderers are required to provide their Current ratio for Current Year and the Prior Year. The formula for calculating a Tenderer’s current ratio is current assets divided by current liabilities.
Minimum: SPD Question 4B.1 – Tenderers are required to have a minimum “general” annual turnover of GBP 354000.00 for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discre… - Technical & professional ability
SPD Question 4C.4(a) - Payment of the real Living Wage - Tenderers are required to confirm that they will pay any staff that are directly involved in the delivery of the Framework Agreement (including any agency or sub-contractor staff), at least the real Living Wage.
SPD Question 4C.4(b) - Inclusion of Prompt Payment Clause - Tenderers are required to confirm that they will include the standard clause in all contracts used in the delivery of the Framework Agreement, ensuring payment of sub-contractors at all stages of the supply chain within 30 days and include a point of contact for sub-contractors to refer to in the case of payment difficulties.
SPD Question 4C.7(a) - Response to Climate Change Emergency - Tenderers are required to provide evidence that their organisation is taking steps to build their awareness of the climate change emergency and provide details of how they have/will respond (to the climate change emergency).
SPD Question 4C.7(b) – Compliance with LEZ - Tenderers are required to confirm that they (and any sub-contractor) will comply with the minimum emissions standards for Edinburgh’s Low Emission Zone (and any other such related scheme, including those in Partner Organisation’s locations) when delivering the specified services.
SPD Question 4D.1 – Quality Assurance Schemes & Environmental Management - It is a mandatory requirement that Tendering Organisations with more than 5employees have in place a Health & Safety Policy which is approved at a senior l…
Minimum: SPD Question 4C.4(a) - Payment of the real Living Wage - Where a Tenderer does not commit to pay any staff that at least the real Living Wage, the Council may exclude the Tenderer from the competition. SPD Question 4C.4(b) - Inclusion of Prompt Payment Clause - Where a Tenderer d… - Technical & professional ability
Works must be undertaken in compliance with British standards BS 3998 2010 – Tree Work Recommendations.
The completion of tree works must be undertaken in compliance with Industrial Best Practice and current Health and Safety legislation / Regulations covering all activities of any tree work operation issued as an Arboricultural Works order and supporting actives to perform instructed tree works;
Signing, Lighting & Guarding NRSWA Unit 2, or superseding or equivalent
Level 2 Certificate of Competence in Chainsaw Maintenance and Cross-cutting or equivalent
Level 2 Award in the Safe Use of a Manually Fed Wood-Chipper or equivalent
Level 2 Certificate of Competence in Felling Small Trees up to 380mm or equivalent
Level 3 Certificate of Competence in Felling and Processing Medium Trees over 380mm and up to 760mm or equivalent
Level 3 Certificate of Competence in Felling and Processing Large Trees Over 760mm or equivalent
Level 2 Certificate of Competence in Tree Climbing and Aerial Rescue or equivalent
Level 2 Certificate of Competence in Using a Chainsaw from a Rope and Harness or equivalent
Level 2 Certificate in Arboriculture or equivalent or higher
All squad members must hold a current First Aid certificate.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Forestry and Arboricultural Works Framework” is a framework: the contest is a place on its panel, up to 6 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 48 months
- First published
- 20 Jun 2024, 08:43 BST
- Last source update
- 14 Nov 2024, 13:53 GMT
- Award evaluation window
- 29 Jul 2024 – …
- Authority reference
CT1296- FTS notice number
2024/S 000-036860- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-047156Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
- Review procedure
An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
Publisher note: is a mandatory requirement of this Framework Agreement that a prompt payment clause is present in all Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request or as contractually scheduled. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttps://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=767683. The buyer has indicated that it will accept electronic responses to this notice via the Post box facility. A user guide is available athttps://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. A sub-contract clause has been included in this contract. For more information see:http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see:https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: The Service Provider is encouraged to secure positive outcomes that will benefit thecommunity in which they operate. The Service Provider must assist the Council in the delivery of community benefits. The Council reserves the right to introduce monitoring of the delivery of community benefits during the Framework Agreement term. Download the copy of the online SPD document here (to be completed online through post box submission): (SC Ref:783109)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk/ ↗
- Appointment period ends
- 5 Aug 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 29 Jul 2024, 12:30 BST
Timeline
29 Jul 2024 → 14 Nov 2024 · 3 dates- Bids opened29 Jul 2024, 12:30 BST
- Admission / appointment period endsperiod end, not a bid countdown5 Aug 2024, 12:00 BST
- Notice published14 Nov 2024, 13:53 GMT
Notice history
2 events · 3 releases on Find a Tender · since 3 Jul 2024- Deadline moved to 5 Aug 2024, 12:00 BST3 Jul 2024, 10:10 BST+7 days · was 29 Jul 2024, 12:00 BST
- Status changed to complete14 Nov 2024, 13:53 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 29 Jul 2024 | 5 Aug 2024 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 29 Jul 2024 | 5 Aug 2024 | +7 d |
Stirling Council has added to the framework
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 036860-2024-CT1296-1
- Signed
- 12 Nov 2024
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| The City of Edinburgh Council and Participating Sector Partners (PSP’s) and their… | 8bids · 8 electronic · 8 from abroad | 8 | — | £385,200 – £1,240,000 |
| Whole notice | — | — | — | £96,300 – £310,037 |
Contracting authority & participating public bodies
8 public bodies on the noticeConsortium members and other public bodies
- East Lothian CouncilContracting authority
- Falkirk CouncilContracting authority
- Fife CouncilContracting authority
- Midlothian CouncilContracting authority
- Scottish Borders CouncilContracting authority
- The Common Services Agency (more commonly known as NHS National Services Scotland) (NSS)Contracting authority
- West Lothian CouncilContracting authority
Dispute resolution & review bodies
- Sheriff CourtReview body
Framework contractors & participating bidders
8 commercial parties on the notice- Ayrshire Tree Surgeons LtdFramework contractor
- EuroforestFramework contractor
- Inex Works Group LtdFramework contractor
- John O'Conner Grounds Maintenance LtdFramework contractor
- LJX LtdFramework contractor
- Rural Skills Scotland Ltd.Framework contractor
- TD Tree & Land Services LtdFramework contractor
- Taylor Trees LimitedFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.