TenderlineUK
Procurement Intelligence
Official OCDSSearch
Find a TenderAwardedContract award notice
Published 17 Sept 2026, 11:51 BST

Official UK procurement notice

Fire System Maintenance and Management

Official notice

Authority: Rutland County Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: East Midlands (UKF2)
Published estimate £80,000≈ £27k / year · £96,000 inc. VAT · 1 value update41.9% below published estimate
Submissions closed 24 Jul 2026awarded 12 Aug 2026
Awarded to DFP SERVICES LIMITED
Contract term 3 yrsup to 4 yrs with extensions · starts 1 Oct 2026

What is being bought

Published requirement description

The Contract shall comprise of the cyclical inspection, test, maintenance and monitoring of the asset-based Fire Systems within Rutland County Council sites

CPV: Fire-alarm system installation work · Fire-alarm systems · Installation work of illumination and signalling systems · Repair and maintenance services of measuring, testing and checking apparatus

The lotProcurement structure

single lot · value published
Lot #1Lot 1AwardedRenewal 3 yrsSMEPublished value£80,000
Contract period: 1 Oct 2026 — 30 Sept 2029 (3 yrs) · up to 4 yrs with extensionsEligibility: SME eligibleDelivery: East Midlands
Value
£80,000 exc. VAT · £96,000 inc. VAT
Extensions
The contract will be for an initial period of three (3) years, with the option to extend for a further one (1) year at the sole discretion of the Council.
31625200 Fire-alarm systems45312100 Fire-alarm system installation work45316000 Installation work of illumination and signalling systems50410000 Repair and maintenance services of measuring, testing and checking apparatus

What it takes to win

Evaluation split and conditions of participation as published — the tender pack may add more
How bids were scored

Each bid will be evaluated on the following quality and price weightings: · Quality: 60% · Price: 40%

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
17 Sept 2026, 11:51 BST
Last source update
17 Sept 2026, 11:51 BST
Latest notice
Contract award notice (UK6)
Classification (CPV)
Fire-alarm system installation workFire-alarm systemsInstallation work of illumination and signalling systemsRepair and maintenance services of measuring, testing and checking apparatus
Delivery area
East Midlands (UKF2)
Official registry OCID
ocds-h6vhtk-06c22b Find a Tender

How it was run

Official notice
Run throughProContract (Due North) ↗Supplier login requiredElectronic submission allowed
Portal record ↗
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
24 Jul 2026, 12:00 BST
Clarification deadline
20 Jul 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release
procontract.due-north.com/Advert ↗

Timeline

5 published dates · Europe/London
  1. Tender notice published80 days ago
    2 Jul 2026, 11:23 BST
  2. Clarification questions by62 days ago
    20 Jul 2026, 12:00 BST
  3. Submission deadline58 days ago
    24 Jul 2026, 12:00 BST
  4. Latest notice published3 days ago
    17 Sept 2026, 11:51 BST
  5. Contract startsin 11 days
    1 Oct 2026, 00:00 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics — not a forecast
Awards 1
Awarded value £46,5071 award exc. VAT
Bids received 1311 from SMEs
Awarded toValueDateStatus
DFP SERVICES LIMITEDSMEFire Systems Maintenance & Management1 Oct 2026 — 30 Aug 2029 · up to 30 Sept 2030Extensions: +1 only invoked written by the customer£46,50712 Aug 2026Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
13final-stage tenders110—

Notice history

6 events · 2 releases on Find a Tender · since 2 Jul 2026
  1. Contract signature expected
    17 Sept 2026, 23:59 BSTscheduled
  2. Contract award notice published
    17 Sept 2026, 11:51 BSTUK6
  3. Published value updated
    17 Sept 2026, 11:51 BSTwas £80,000
  4. Status changed to complete
    17 Sept 2026, 11:51 BST
  5. Deadline withdrawn
    17 Sept 2026, 11:51 BST
  6. Tender notice published
    2 Jul 2026, 11:23 BSTUK4

Contracting authority & participating public bodies

Rutland County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PMQJ-3429-NZWQ Catmos House, Oakham, East Midlands, LE15 6HP
View buyer profile →

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender