Official UK procurement notice
Fire & Intruder Alarms, Door Access Maintenance and Repairs
Authority: Fife Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionFife Council is looking to engage with potential suppliers for a Fire Alarm, Door Access and Intruder Repair and Maintenance Framework. This requirement is currently split into two Frameworks. Consideration is being given to one Framework with two Lots:
CPV: Access control system · Burglar-alarm system installation work · Burglar-alarm systems · Facilities management services · Fire-alarm systems · Repair and maintenance services of firefighting equipment
How this framework works
From the published notice- Places
- up to 3 suppliers · 11 bids on the busiest of 2 lots (3.7 per place) · 4 appointed (full)
- Framework period
- 2 yrs from 12 Feb 2026
Lots and requirements (2)Procurement structure
2 lots · no lot values published · a supplier may bid for at most 2 and win at most 2 of them · same evaluation weights on every lotLot #1Non Domestic - Service, Repairs & Maintenance to Fire Alarms, Intruder Alarms & Door AccessCancelledRenewal
Fife Council is seeking a qualified Contractor to provide maintenance and repair services for Fire Alarm systems installed across its buildings. The Contractor must ensure that all systems are kept in a safe, reliable, efficient, and satisfactory operating condition. This is essential to safeguard building users and to ensure the Council meets its obligations under Health and Safety legislation.
Lot #2Domestic - Service, Repairs & Maintenance of Fire Alarms, Intruder Alarms, Door Access and Warden CallCancelledRenewal
The Contractor will be responsible for maintaining all Intruder Alarms, Door Entry Systems, Remote Alarm Monitoring systems and Warden Call on Domestic buildings. These systems must also be maintained in a safe, reliable, and satisfactory condition to support the Council’s compliance with relevant Health and Safety requirements.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Suitability
Please see SPD Guidance document
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Fire & Intruder Alarms, Door Access Maintenance and Repairs” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 4 Jul 2025, 11:53 BST
- Last source update
- 4 Jun 2026, 11:41 BST
- Authority reference
CW0300- FTS notice number
2026/S 000-052710- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0558f8Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (SC Ref:833793)
How it was run
Official notice- Appointment period ends
- 13 Oct 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
25 Aug 2025 → 4 Jun 2026 · 5 dates- Next notice expected25 Aug 2025, 00:00 BST
- Admission / appointment period ends378 days ago · period end, not a bid countdown13 Oct 2025, 12:00 BST
- Invitations to tender expected355 days ago6 Nov 2025
- Contract starts257 days ago12 Feb 2026
- Notice published144 days ago4 Jun 2026, 11:41 BST
Notice history
5 events · 4 releases on Find a Tender · since 4 Sept 2025- Status changed to active4 Sept 2025, 15:35 BST
- Procurement method changed4 Sept 2025, 15:35 BST
- Deadline published: 6 Oct 2025, 12:00 BST4 Sept 2025, 15:35 BST
- Deadline moved to 13 Oct 2025, 12:00 BST19 Sept 2025, 11:03 BST+7 days · was 6 Oct 2025, 12:00 BST
- Status changed to complete4 Jun 2026, 11:41 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 6 Oct 2025 | 13 Oct 2025 | +7 d |
additional 1 week requested
Routine re-releases (4)
- 2025-07: 1 release · 4 Jul 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Domestic - Service, Repairs & Maintenance of Fire Alarms, Intruder Alarms, Door Access and Warden Call
- Signed
- 4 Jun 2026
- Value
- £280,000
- Period
- … – 11 Feb 2028
- Status
- active
Non Domestic - Service, Repairs & Maintenance to Fire Alarms, Intruder Alarms & Door Access
- Signed
- 4 May 2026
- Value
- £4,000,000
- Period
- … – 11 Feb 2028
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Non Domestic - Service, Repairs & Maintenance to Fire Alarms, Intruder Alarms & Door Access | 11bids · 11 electronic · 11 from abroad | 3 | — | — |
| 2 · Domestic - Service, Repairs & Maintenance of Fire Alarms, Intruder Alarms, Door Access and Warden Call | 9bids · 9 electronic · 9 from abroad | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriff CourtReview body
Framework contractors & participating bidders
4 commercial parties on the notice- Caledonia Fire and Security LimitedFramework contractor
- SPG Integrated LimitedFramework contractor
- Scottish Security & Fire systemsFramework contractor
- VWS LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria