Official UK procurement notice
Fire Alarm Maintenance Services (Trust-Wide)
Authority: The Newcastle Upon Tyne Hospitals NHS Foundation Trust (Central government)·Consortium: 2 public authorities
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Repair & Maintenance (50) Delivery: North East (UKC22)
Published estimate£720,000≈ £360k / year · £864,000 inc. VAT8.8% above published estimate
Submissions closed 9 Dec 2025awarded 2 Jun 2026
Awarded to Pyrocel Limited
Contract term 2 yrsends 31 Jan 2028 · up to 31 Jan 2030 with extensions · starts 1 Feb 2026
What is being bought
Published requirement descriptionRequirement of a comprehensive Fire Alarm Maintenance Service to the Trust (i.e. Trust-Wide),
- The authority expects to re-tender this requirement around 1 Aug 2029, 23:59 BST.
CPV: Fire-alarm systems · Repair and maintenance services of firefighting equipment
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£720,000
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
Included in ITT
- Technical & professional ability
Included in ITT
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Quality: 50%
- Commercial: 50%
Published award criteria (2)
- Commercial
- Quality
Conditions of participation2
- Economic & financial standing
Included in ITT
- Technical & professional ability
Included in ITT
What this means for your bid
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Aug 2029
- First published
- 14 Nov 2025, 13:19 GMT
- Last source update
- 15 Jun 2026, 11:26 BST
- Award evaluation window
- Submission end – 5 Jan 2026
- Authority reference
C401927- FTS notice number
2025/S 000-073984- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05e178Find a Tender- Contract terms summary
Included in ITT
How it was run
Official noticeRun through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
- Submission deadline
- 9 Dec 2025, 12:00 GMT
- Clarification deadline
- 2 Dec 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
14 Nov 2025 → 15 Jun 2026 · 7 dates- Tender notice published341 days ago14 Nov 2025, 13:19 GMT
- Clarification questions by323 days ago2 Dec 2025, 12:00 GMT
- Submission deadline316 days ago9 Dec 2025, 12:00 GMT
- Award decision expected by288 days ago5 Jan 2026, 23:59 GMT
- Contract starts262 days ago1 Feb 2026
- Assessment summaries sent141 days ago2 Jun 2026, 00:00 BST
- Latest notice published128 days ago15 Jun 2026, 11:26 BST
Notice history
6 events · 3 releases on Find a Tender · since 14 Nov 2025- Tender notice published14 Nov 2025, 13:19 GMTUK4
- Contract award notice published2 Jun 2026, 15:14 BSTUK6
- Status changed to complete2 Jun 2026, 15:14 BST
- Buyer details updated2 Jun 2026, 15:14 BST
- Contract details notice published15 Jun 2026, 11:26 BSTUK7
- Contract signature expected15 Jun 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £782,9651 award exc. VAT
Bids received 33 from SMEs
Contracts signed 1latest 12 Jun 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Pyrocel LimitedSME1 Jul 2026 – 30 Jun 2028 · up to 30 Jun 2030Extensions: 2 x 12 month extensions | £782,965 | 2 Jun 2026 | Awarded |
Contracts
Fire Alarm Maintenance Services (Trust-Wide) · Pyrocel LimitedSME
- Signed
- 12 Jun 2026
- Value
- £782,965
- Period
- 1 Jul 2026 – 30 Jun 2028 · up to 30 Jun 2030 with extensions
- Status
- active
- Extensions
- 2 x 12 month extensions
3 agreed KPIs: Maintenance delivered in accordance with the agreed programme · Service Performance · Corrective Maintenance call-outs
- Maintenance delivered in accordance with the agreed programme
- Service Performance
- Corrective Maintenance call-outs
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders · 4 at stage one | 3 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeBidders & participating suppliers
1 commercial party on the notice- PYROCEL LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender