Official UK procurement notice
Fire Alarm and Portable Extinguisher Maintenance
Authority: South Yorkshire Fire and Rescue Authority (Police & fire)
What is being bought
Published requirement descriptionSouth Yorkshire Fire and Rescue Service (SYFRS) has a requirement to procure new Contractor arrangements to support the delivery of its Fire Engineering services, periodic maintenance services.
The procurement exercise will establish a Contractor arrangement for the planned and responsive maintenance of fire detection and fire alarm systems across the SYFRS property portfolio, also included are the portable fire extinguishers: servicing and general maintenance work.
This procurement is reserved for suppliers with a substantive business presence within the S or DN postcode areas. Suppliers must be able to demonstrate that they operate from premises located within these postcode areas and that the contract will be delivered from that local business presence.
Responses from suppliers that do not meet this requirement will not be evaluated.
Bidders must provide the address of their local office or depot and explain how that location will support contract delivery.
Reservation of this procurement is in accordance with Section 84 of the Procurement Act 2023 and PPN 005 (Reserving Below-Threshold Procurements).
CPV: Fire-alarm systems · Repair and maintenance services of electrical building installations
The lotProcurement structure
single lot · value publishedLot #1Lot 1RenewalPublished value£100,000
- Value
- £100,000 exc. VAT · £120,000 inc. VAT
- Extensions
- Remedial works and replacement of parts/alarm systems if required and approved by the client (SYFR) · Contract extension subject to satisfactory performance by the supplier and the mutual agreement of both parties
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality — 60%
- Cost — 40%
- Condition of participation
This procurement is reserved for suppliers with a substantive business presence within the S or DN postcode areas. Suppliers must be able to demonstrate that they operate from premises located within these postcode areas and that the contract will be more…
delivered from that local business presence. Responses from suppliers that do not meet this requirement will not be evaluated. Bidders must provide the address of their local office or depot and explain how that location will support contract delivery. Reservation of this procurement is in accordance with Section 84 of the Procurement Act 2023 and PPN 005 (Reserving Below-Threshold Procurements). - Condition of participation
This procurement is reserved for suppliers with a substantive business presence within the S or DN postcode areas. Suppliers must be able to demonstrate that they operate from premises located within these postcode areas and that the contract will be more…
delivered from that local business presence. Responses from suppliers that do not meet this requirement will not be evaluated. Bidders must provide the address of their local office or depot and explain how that location will support contract delivery. Reservation of this procurement is in accordance with Section 84 of the Procurement Act 2023 and PPN 005 (Reserving Below-Threshold Procurements).
Competition analysis · published record, not a forecast of who will bid
Sound or visual signalling apparatus (CPV 3162) in Yorkshire and the Humber — and who usually turns up
South Yorkshire Fire and Rescue Authority has too little published record in this market to describe on its own; the Yorkshire and the Humber market stands beside whatever it has. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Sound or visual signalling apparatus (CPV 3162) →
How the contest usually goes
Left: this authority. Right: the market where the work is delivered. Bids and award-vs-estimate pairs are per lot, from contested contracts only — direct awards (including PA 2023 transparency notices) report one bid by definition and are left out. On Procurement Act 2023 notices the count is the tenders assessed at the final stage, not every submission received; pairs compare like with like (VAT-exclusive, or VAT-inclusive on both sides). Empty means nothing was published, not filled in from elsewhere.
South Yorkshire Fire and Rescue Authority
contract notices in 36 months: 1 in CPV 3162 · 1 in division 31 · 5 in all categories (2 without competition · 1 route not published)
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this buyer’s tenders in all categories, last 36 months: 1 lots. All 1 lots are from Procurement Act 2023 notices, which count bids assessed. Small sample.
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this buyer’s tenders in all categories, last 36 months: 1 lots. Small sample.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Based on this buyer’s tenders in all categories, last 36 months: 1 pairs. Small sample.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Based on this buyer’s tenders in all categories, last 36 months: 1 notices. Small sample.
Only decided tenders count, so slow ones still waiting are not in.
i
How often this buyer changes a notice after publishing it.
Middle number of amendments per notice. Deadline extensions and corrections both count.
Based on this buyer’s tenders in all categories, last 24 months: 11 notices.
i
How often this buyer awards without a competition.
Direct or limited awards as a share of its notices that say which procedure was used. These routes are legal in defined cases. This is just the record.
Based on this buyer’s tenders in all categories, last 36 months: 4 notices.
Yorkshire and the Humber · Sound or visual signalling apparatus (CPV 3162)
contract notices delivered in Yorkshire and the Humber in 36 months: 18 in CPV 3162 (17 competed, 1 route not published) · 121 in division 31 (89 competed, 18 route not published)
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this sector (CPV 3162), last 36 months: 9 lots. 7 lots are from Procurement Act 2023 notices (bids assessed, middle 9) and 2 from older notices (bids received, middle 7).
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this region’s tenders in this sector (CPV 3162), last 36 months: 9 lots.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this sector (CPV 3162), last 36 months: 6 pairs.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Based on this region’s tenders in this sector (CPV 3162), last 36 months: 8 notices.
Only decided tenders count, so slow ones still waiting are not in.
i
How much of this market goes to small and medium firms.
SME bidders where buyers published the split, otherwise SME winners.
Based on this region’s tenders in this sector (CPV 3162), last 36 months: 8 lots.
i
How much work like this goes to companies based in the delivery region.
Awards in this category delivered here where the winner’s registered address is in the region.
Based on this region’s tenders in this sector (CPV 3162), last 36 months: 12 awards.
Registered address, so a national firm with a local branch counts as outside.
i
Where this tender’s estimate would land if the usual pattern repeats.
We apply the buyer’s usual movement between estimate and award (or the region’s) to the estimate on this notice.
Based on the Yorkshire and the Humber market’s usual movement over 6 lots (CPV 3162), applied to the £100,000 estimate on this notice. The range comes from the region’s middle half.
A benchmark, not a price to bid.
Who you are likely to meet i
Who you may be up against.
Suppliers on this buyer’s earlier similar contracts, and suppliers whose record fits this tender.
A guess from the record. Buyers do not publish who is bidding.
i
Who you may be up against.
Suppliers on this buyer’s earlier similar contracts, and suppliers whose record fits this tender.
A guess from the record. Buyers do not publish who is bidding.
Suppliers on this authority’s earlier similar contracts, then suppliers with a matching track record — from published award history, not a bid list
Suppliers with a similar track record — and how they price i
Suppliers with a similar track record, and how they price.
Suppliers matched on wins in this category, history with this buyer, location and size. Their award vs estimate is from their own past wins.
A guess from the record, not a bidder list.
i
Suppliers with a similar track record, and how they price.
Suppliers matched on wins in this category, history with this buyer, location and size. Their award vs estimate is from their own past wins.
A guess from the record, not a bidder list.
| Supplier | Evidence | Last award | Their award vs estimate | Relevance |
|---|---|---|---|---|
| ROSSE SYSTEMS LIMITED SME | 1 class wins | 8 months ago | no comparable pairs | 53% |
| ORBIT GLOBAL SOLUTIONS LIMITED SME | 1 class wins | 12 months ago | no comparable pairs | 52% |
| ADT Fire & Security Large | 16 class wins | this month | at estimate n=1 | 52% |
| E Saunders Margate LTD SME | 6 class wins | 2 months ago | no comparable pairs | 50% |
| IAN WILLIAMS Large | 5 class wins | this month | at estimate n=7 | 48% |
Matched by the nightly worker on class wins, buyer history, delivery geography, scale and notice text; relevance is a 0–100% heuristic score, not a probability of bidding. “Their award vs estimate” is that supplier’s middle value on its own comparable single-supplier wins, CPV 3162 first. Nobody here is known to be bidding.
Coverage and what to read with care
- Each tile explains itself. The on a figure says what it is, how it is counted and which scope this notice’s own record came from (class, division, all categories, or the authority’s 24-month row). The two columns are never blended and nothing is filled from a UK-wide figure; an empty tile means the source published nothing usable. Long form: Methodology.
- Coverage. Roughly 40 % of notices publish a bid count; about half publish an ITL1 delivery location, so the market column reads the authority’s registered region when the notice has none (labelled). About 30 % of award-vs-estimate pairs are exact matches — the buyer published the award at the estimate. n is on every figure; a thin sample is muted, never hidden.
- “Match” and “relevance” are model scores from the nightly matcher, not published facts. Find a Tender does not publish who is bidding. Never shown: contact details, payment behaviour, or a recommended price.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 23 Sept 2026, 10:36 BST
- Last source update
- 23 Sept 2026, 10:36 BST
- Authority reference
SYFR 26 037- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-077840Find a Tender
How to participate & submission route
Official notice Submit via In-tend- Expression of interest (EOI)
- —
- Tender submission deadline
- 21 Oct 2026, 12:00 BST
- Clarification deadline
- —
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Timeline
3 published dates · Europe/London- Tender notice published3 days ago23 Sept 2026, 10:09 BST
- Submission deadlinein 25 days21 Oct 2026, 12:00 BST
- Contract startsin 99 days4 Jan 2027, 00:00 GMT
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Notice history
3 events · 2 releases on Find a Tender · since 23 Sept 2026- Tender notice published23 Sept 2026, 10:36 BSTUK4
- Published value updated to £100,00023 Sept 2026, 10:36 BSTwas £80,000
- Tender notice published23 Sept 2026, 10:09 BSTUK4
Published amendments (1)
Increased contract value to include any system replacements
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender