Festive Lighting and Christmas Trees

{
  "id": "056438-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-06-16T09:30:15+01:00",
  "ocid": "ocds-h6vhtk-06b582",
  "buyer": {
    "id": "GB-PPON-PJVD-6261-BPPJ",
    "name": "Westminster City Council"
  },
  "tender": {
    "id": "P769 - PRJ_31074",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 360000,
          "currency": "GBP",
          "amountGross": 432000
        },
        "status": "active",
        "description": null,
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Technical",
              "type": "quality",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Commerical",
              "type": "price",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-09-14T23:59:59+01:00",
          "startDate": "2026-09-14T00:00:00+01:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "Please refer to the ITT Read me First document"
            },
            {
              "type": "technical",
              "description": "Please refer to the ITT Read me First document"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKI32",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "03452000",
            "scheme": "CPV",
            "description": "Trees"
          },
          {
            "id": "31522000",
            "scheme": "CPV",
            "description": "Christmas tree lights"
          },
          {
            "id": "45310000",
            "scheme": "CPV",
            "description": "Electrical installation work"
          },
          {
            "id": "45316100",
            "scheme": "CPV",
            "description": "Installation of outdoor illumination equipment"
          }
        ]
      }
    ],
    "title": "Festive Lighting and Christmas Trees",
    "value": {
      "amount": 360000,
      "currency": "GBP",
      "amountGross": 432000
    },
    "status": "active",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "056438-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/056438-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-06-16T09:30:15+01:00"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "awardPeriod": {
      "endDate": "2026-09-14T23:59:59+01:00"
    },
    "description": "Westminster City Coucmil is looking to appoint a supplier for the provision of festive lighting and real Christmas tree services across multiple sites within Westminster. The objective is to secure a high-quality, reliable, and cost-effective service that meets ward-level requirements and budget constraints.\nThe contract will be structured as a menu-based Schedule of Rates, allowing ward councillors to select products and services in line with available ward budgets. The service menu will include, but not be limited to:\n•\tProject management\n•\tSite surveys and feasibility assessments\n•\tInstallation and de-installation\n•\tElectrical testing and safety checks\n•\tIn-season maintenance and fault response\n•\tStorage of equipment where applicable\n•\tEnd-of-season removal and disposal or recycling\n3. Christmas Trees\nThe provision of free-standing Christmas trees will be limited to real trees only, available in the following sizes: 15ft, 20ft, and 25ft.\nThe core service for Christmas trees will include:\n•\tSupply of real trees\n•\tDelivery and haulage\n•\tSecure installation, including stand/base and ballast\n•\tTesting and safety checks\n•\tIn-season maintenance\n•\tRemoval at the end of the display period\n•\tResponsible disposal or recycling, supported by appropriate evidence\nDecoration of trees will not form part of the core service and must be priced separately as optional add-on packages, for example:\n•\tLights only\n•\tLights and topper\n•\tFull decorative dressing\n4. Festive Lighting Equipment\nAll column-mounted festive lighting motifs must be new items only. The use of ex-rental, ex-display, or refurbished equipment will not be permitted.\n5. Procurement Route\nThe procurement will be undertaken using the Open Procedure, in accordance with the Procurement \nAct 2023 (PA23).\n6. Contract Value and Duration\nThe estimated total contract value is £360,000 exclusive of VAT (£432,000 inclusive of VAT) over the full four-year term.\nThe proposed contract will be let on a 1 + 1 + 1 + 1 year basis, with the option to extend annually, subject to satisfactory contractor performance, continued service need, and ongoing value-for-money assessment. This structure provides the Council with flexibility to review the arrangement at the end of each year and determine whether continuation of the contract remains appropriate.\nSites Included in the Contract\nThe following Westminster City Council sites are proposed to be included within the scope of this contract for the supply of festive lighting and Christmas trees:\n1.\tSt John’s Wood High Street, NW8\n2.\tWestbourne Grove and Queensway, W2\n3.\tHallfield Estate, W2\n4.\tMaida Hill Market, W9\n5.\tWarwick Avenue, W9\n6.\tGlasgow House, Lanark Road, W9\n7.\tWyndham Place, Marylebone, W1H\n8.\tWarwick Way / Wilton Road / Tachbrook Market, SW1\n9.\tChurchill Gardens Estate, SW1V\n10.\tBarrow Hill Estate, NW8\n11.\tDorset Square, NW1\n12.\tWestminster Academy, Harrow Road, W2\n13.\tHarrow Road and Queen’s Park Canalside\n14.\tMillbank Gardens \nTender submissions will be evaluated across Qualification, Technical (Quality) and Commercial (Price) criteria. Qualification will be assessed on a pass/fail basis to confirm minimum standards (e.g. insurance, policies, exclusions, and relevant experience). The award will be made to the Most Advantageous Tender (MAT). \nEvaluation approach:\nEvaluation area\tWeighting\nQuality (Technical)\t40%\nPrice (Commercial)\t60%\nResponsible Procurement (within Quality)\tMinimum 10% of overall score",
    "tenderPeriod": {
      "endDate": "2026-07-16T12:00:00+01:00"
    },
    "enquiryPeriod": {
      "endDate": "2026-06-30T12:00:00+01:00"
    },
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "goods",
    "submissionMethodDetails": "https://wcc.ukp.app.jaggaer.com/",
    "procurementMethodDetails": "Open procedure"
  },
  "buyerID": [],
  "parties": [
    {
      "id": "GB-PPON-PJVD-6261-BPPJ",
      "name": "Westminster City Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI32",
        "country": "GB",
        "locality": "London",
        "postalCode": "SW1E 6QP",
        "countryName": "United Kingdom",
        "streetAddress": "64 Victoria Street"
      },
      "details": {
        "url": "https://www.westminster.gov.uk/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PJVD-6261-BPPJ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurementteammailbox@westminster.gov.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}