Official UK procurement notice
Extension of Contract - Fire Alarm Installation and Maintenance Services (2025-2026)
Authority: Dacorum Borough Council (Local council)
What is being bought
Published requirement descriptionDacorum Borough Council intends to extend its existing contract with TP Fire Limited for Fire Alarm Installation and Maintenance Services. The original contract commenced on 1 July 2015 for five years, with performance-based extensions up to ten years. The current term ends on 30 June 2025.
This notice confirms the Council's intention to extend the contract by 12 months, from 1 July 2025 to 30 June 2026, to ensure continuity of service while a full competitive re-procurement is undertaken for a long-term successor arrangement.
CPV: Fire-alarm system installation work · Fire-alarm systems · Fire-prevention installation works · Firefighting materials · Repair and maintenance services of firefighting equipment
The lotProcurement structure
single lot · no lot value publishedLot #1The scope of the contract includes the installation and ongoing maintenance of fire…
The scope of the contract includes the installation and ongoing maintenance of fire alarm systems across the Council's housing and corporate estate. The extension ensures continued statutory compliance, resident safety, and service continuity. This bridging period supports procurement planning, market testing, and mobilisation of a new contract scheduled to commence on 1 July 2026.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Negotiated without publication of a contract notice
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 11 Jun 2025, 11:51 BST
- Last source update
- 11 Jun 2025, 11:51 BST
- FTS notice number
2025/S 000-031484- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-054694Find a Tender
- Why no open competition
New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive
- Published justification
Dacorum Borough Council intends to extend its existing contract for Fire Alarm Installation and Maintenance Services with TP Fire Limited by 12 months, from 1 July 2025 to 30 June 2026.
The Council considers this modification is lawful under Regulation 72(8) of the Public Contracts Regulations 2015, as it does not constitute a substantial change to the original contract:
Reg. 72(8)(a): The extension does not render the contract materially different in character; it is a time-only extension.
Reg. 72(8)(b): The modification does not introduce conditions that would have changed the outcome of the original procurement.
Reg. 72(8)(c): The economic balance of the contract remains unchanged.
Reg. 72(8)(d): The extension does not extend the scope considerably in the context of the 10-year contract lifecycle.
Reg. 72(8)(e): There is no change of contractor.
The extension allows Dacorum to conduct a structured and compliant re-procurement while ensuring uninterrupted statutory fire safety compliance.
Publisher note: This VEAT notice sets out Dacorum's intention to extend the contract with TP Fire Limited by 12 months to ensure uninterrupted delivery of fire safety compliance services. The Council considers the modification does not substantially alter the original contract in accordance with Regulation 72(8) of the Public Contracts Regulations 2015. - The scope, value, and nature of services remain unchanged. - No new contractors are introduced. - The extension is necessary to allow time for a compliant reprocurement process including market testing, strategy development, and mobilisation. - The extension mitigates risk of service disruption and maintains resident safety. Approval was granted by the Portfolio Holder for Housing and Property Services following internal consultation with Legal, Procurement, and the Commercial Board.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| TP Fire & Security LtdSME | £200,000 † | — | Awarded |
Contracts
Contract 031484-2025-1 · TP Fire & Security LtdSME
- Signed
- 11 Jun 2025
- Value
- £200,000
- Status
- active
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of England and WalesReview body
Bidders & participating suppliers
1 commercial party on the notice- TP Fire LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.