Official UK procurement notice
ESTATES IMPROVEMENT PLAN - RESTING FACILITIES
Authority: West Midlands Fire and Rescue Authority (Police & fire)
What is being bought
Published requirement descriptionWest Midlands Fire and Rescue Authority ("Authority") is engaging with the market with regards to a potential requirement for station resting facilities.
Our fire stations are more than just buildings - they are the foundation of emergency response and public safety. To effectively serve our communities, we must operate from facilities that are modern, inclusive, and equipped to meet 21st-century challenges. This means:
- Healthier work environments - Providing our firefighters and staff with state-of-the-art facilities that prioritize well-being, contamination control, and operational efficiency, ensuring they can perform at their best.
- Inclusivity and diversity - Ensuring our stations are accessible and welcoming for a diverse workforce by incorporating modern amenities that support gender equality, mental health, and well-being.
To support the above the Authority is reviewing the current resting provision with a view to provide beds and resting chairs at all of our 38 fire stations.
The purpose of this market engagement process is to enable the Authority to establish the following:
- Is there is a sufficient supplier base to ensure robust competition
- What is the appetite in the market for the provision of the required goods
- How attractive to suppliers is the proposed package being procured
- What is the estimated price range
The publication of this Notice in no way commits the Authority to commence any subsequent procurement exercise or award any contract. The Authority reserves the right not to proceed with the planned procurement process at any time.
CPV: Bedroom, dining room and living-room furniture · Seats, chairs and related products, and associated parts
The lotProcurement structure
single lot · no lot value publishedPipeline intelligence · planning stage: how this market runs before the tender is published
How West Midlands Fire and Rescue Authority buys Domestic furniture (CPV 3914), and who usually turns up
West Midlands Fire and Rescue Authority’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Domestic furniture (CPV 3914) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in West Midlands.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered in West Midlands.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 25 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid0% / 0%
2–36% / 53%
4–60% / 26%
7+94% / 21%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate71% / 22%
Within ±2%14% / 56%
Above estimate14% / 22%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 3914Estimate not published
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 18 past lots.
A forecast, not a list of bidders.
1 bid11%
2–317%
4–633%
7+39%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 15 May 2026, 17:24 BST
- Last source update
- 15 May 2026, 17:24 BST
- FTS notice number
2026/S 000-045119- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-069a7bFind a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
15 May 2026 → 1 Aug 2026 · 3 dates- Planning notice published160 days ago15 May 2026, 17:24 BST
- Market engagement139 days ago5 Jun 2026, 23:59 BST
In order for the Authority to gain a better understanding of the market and to assist the Authority in making an informed decision regarding the future procurement opportunity we ask that you take the time and respond to the questions below by 16:00 Friday 5th June 2026. Please kindly respond to the Procurement Team by emailing [email protected]
Q1. There is a requirement for single foldable beds and mattresses to be used on a rotational basis by firefighters on different shifts, therefore the mattresses must be covered in an easy cleanable material. Please provide details/links to suitable beds (maximum of 3)
Q2. The initial requirement is for approximately 320 beds and mattresses. Please provide details of pricing and lead times also for an on-going supply of replacements in small quantities. Mattresses and bed frames may be required separately.
Q3. Please provide details of cleaning and maintenance of the beds and mattresses detailed above, this should include:
a) daily after use
b) regular deep clean
Please also state whether you provide service B.
Q4. There is a requirement to replace existing reclining chairs (similar to Parker Knoll Norton) which are no longer fit for purpose, with a chair suitable for resting after a stressful incident, watching TV and general downtime.
The single seat chairs must have a commercial warranty, should be built to last and covered in a cleanable, hard-wearing material that does not snag or rip.
Please provide details/links to suitable chairs. Details should include an expected life of the chairs. (maximum of 3)
Q5. The initial requirement is for between 300 to 500 chairs. Please provide details of pricing and lead times also for an on-going supply for replacements in small quantities.
Q6. Please provide details of cleaning and maintenance of the chairs detailed above, this should include:
a) daily after use
b) regular deep clean
Please also state whether you provide service B.
Please include:
Company Name
Contact Name
Email Address
Telephone Number
Link to website
- Contract starts83 days ago1 Aug 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published15 May 2026, 17:24 BSTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender