EPOS+ RFI

{
  "id": "066203-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-10-17T10:55:37+01:00",
  "ocid": "ocds-h6vhtk-05ce99",
  "buyer": {
    "id": "GB-COH-RC000678",
    "name": "UNIVERSITY OF WARWICK"
  },
  "tender": {
    "id": "IM-1025-EPOS-MC",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "contractPeriod": {
          "endDate": "2028-12-31T23:59:59+00:00",
          "startDate": "2026-01-02T00:00:00+00:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKG33",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "30200000",
            "scheme": "CPV",
            "description": "Computer equipment and supplies"
          },
          {
            "id": "31710000",
            "scheme": "CPV",
            "description": "Electronic equipment"
          },
          {
            "id": "48100000",
            "scheme": "CPV",
            "description": "Industry specific software package"
          },
          {
            "id": "48110000",
            "scheme": "CPV",
            "description": "Point of sale (POS) software package"
          },
          {
            "id": "48217000",
            "scheme": "CPV",
            "description": "Transaction-processing software package"
          },
          {
            "id": "72212110",
            "scheme": "CPV",
            "description": "Point of sale (POS) software development services"
          }
        ]
      }
    ],
    "title": "EPOS+ RFI",
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "The University of Warwick has a requirement for Off-the-Shelf (CoTS) ePOS solution that includes integrated loyalty and stock management capabilities. This initiative is a key enabler of our Digital and Commercial Strategy, aiming to deliver a seamless, modern, and customer-centric retail experience across all CCSG business areas.\nWe invite your organisation to respond to this RFI to help us better understand the capabilities of the market and inform our upcoming procurement process.\nIn order to express interest in this opportunity please go to the University of Warwick In-Tend supplier portal (https://in-tendhost.co.uk/universityofwarwick).\nThe closing date for submissions is 12midday 14th November 2025.\nThe University of Warwick is not a contracting authority for the purposes of the Public Contracts Regulations 2015 (as amended) or the Procurement Act 2023 and associated Procurement Regulations 2024 (and as may be amended from time to time) and its procurement activities are not subject to the requirements set out therein or the obligations under the European Public Procurement Directives, including the European Remedies Directive. Should the University advertise contracts in the Official Journal of the European Union, Find-A-Tender platform or other contract opportunity advertising site or platform, this is at the sole discretion of the University and is undertaken on a voluntary basis with no implied obligation to comply with the procurement legislation.",
    "communication": {
      "futureNoticeDate": "2025-11-14T23:59:59+00:00"
    },
    "mainProcurementCategory": "goods"
  },
  "parties": [
    {
      "id": "GB-COH-RC000678",
      "name": "UNIVERSITY OF WARWICK",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKG33",
        "country": "GB",
        "locality": "Coventry",
        "postalCode": "CV4 8UW",
        "countryName": "United Kingdom",
        "streetAddress": "University House, Kirby Corner Road"
      },
      "details": {
        "url": "https://in-tendhost.co.uk/universityofwarwick/aspx/Home",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "RC000678",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "name": "Jaydeep Bijuna Vinod",
        "email": "Jaydeep.Bijuna-Vinod.1@warwick.ac.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "066203-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/066203-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-10-17T10:55:37+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-11-14T23:59:59+00:00",
        "description": "To respond to this RFI please complete the attached form and any relevant schedules. \nPRICING INFORMATION\nPricing information should be submitted using the Excel spreadsheet provided, and must be submitted as a live Excel spreadsheet (not PDF). For the purposes of the RFI all pricing information shall be treated as indicative and based on average market values. Please use the commentary box provided to indicate any additional discounts or economies of scale that may apply.\nThe deadline for returns is 14th November 2025\nSubmissions should be submitted via the University’s In-Tend procurement site www.in-tendhost.co.uk/universityofwarwick against project reference IM-1025-EPOS+-MC\nPlease go to the In-tend portal, log in and proceed to the relevant project page. Please upload your submission using the 'Attach documents' button.\nWe advise you to keep the files under 30MB if possible. When you have completed all the above steps and are ready to submit your tender return, click the red ‘Submit Return’ at the bottom of this page."
      }
    ]
  },
  "initiationType": "tender"
}