Official UK procurement notice
Employee Benefits (III) Framework
Authority: Llywodraeth Cymru / Welsh Government - Commercial Delivery
What is being bought3 lots · detail below
Published requirement descriptionThe Welsh Government Commercial Delivery (WGCD), on behalf of the Welsh Public Sector, wishes to establish a collaborative Framework Agreement for the provision of Employee Benefit Schemes.
Key Areas are likely to include (but are not limited to):
- Salary Sacrifice Schemes; Cycle to Work, Green Cars, ICT & Mobile Phones, Healthcare & Financial Wellbeing
- Retail & Leisure Discount Scheme
- Reward & Recognition
- Online Benefits Platform
- Recurrence: 4 years
CPV: Benefit services
How this framework works
From the published notice- Places
- up to 17 suppliers · 2 bids on the busiest of 3 lots (0.1 per place) · 5 appointed
Lots and requirements (3)Procurement structure
3 lots · no lot values published · win at most 2 of them · same evaluation weights on every lotLot #1Managed Service ProvisionAwarded
This Lot will be for a Managed Framework Supplier for Customer Organisations who wish to access a fully managed service and/or individual services for Employee Benefit Schemes covering a range of Salary Sacrifice & Voluntary Deduction Schemes.
The following list describes the spectrum of the provision included:
- Cycle to Work Scheme
- Green Car Scheme
- Home Technology & Smartphones Scheme
- Health and Wellbeing Scheme
- Financial Wellbeing Scheme
- Childcare Voucher Scheme
- Retail & Leisure Discount Scheme
- Reward & Recognition Solutions
- Online Benefits Platform
Lot #2Cycle to Work SchemeAwarded
Offers a wide range of used or new cycles at competitive and consistent prices which Customer Organisations can purchase through a salary sacrifice arrangement. Framework Suppliers will be expected to manage and administer the entire end-to-end process.
Lot #3Green Car SchemeAwarded
Offer a wide range of used or new cars at competitive and consistent prices which Customer Organisations can purchase through a salary sacrifice arrangement. Framework Suppliers will be expected to manage and administer the entire end-to-end process.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 80%
- Commercial: 20%
Published award criteria (2)
- Technical: 80
- Commercial: 20
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
- “Employee Benefits (III) Framework” is a framework: the contest is a place on its panel, up to 17 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 4 years
- First published
- 16 Mar 2023, 15:40 GMT
- Last source update
- 7 Feb 2024, 12:16 GMT
- Award evaluation window
- 19 Oct 2023 – …
- Authority reference
WGCD-PCS-123-23- FTS notice number
2024/S 000-004043- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03b393Find a Tender
Publisher note: Over 73 public sector organisation in Wales have committed to the WGCD in principle, including all Local Authorities, NHS bodies, Welsh Government, Welsh Government Sponsored Bodies, the Police, Fire and Rescue Services, Higher and Further Education. In accordance with Regulation 33(5) of the Public Contracts Regulations 2015 (as amended), these procedures for awarding call-off contracts under the framework may be applied only between the contracting authorities clearly identified in the tender documentation. A copy of this list has been uploaded in the suppliers attachment area of the ITT at the time the notice was published to ensure compliance with the requirements of the Public Contracts Regulations. The Welsh Ministers (NPS) will not be liable for any bidder costs arising from the non award of the framework. (WA Ref:138537)
How it was run
Official notice- Appointment period ends
- 19 Oct 2023, 14:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bids opened
- 19 Oct 2023, 14:00 BST
Timeline
21 Aug 2023 → 7 Feb 2024 · 4 dates- Next notice expected21 Aug 2023, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown19 Oct 2023, 14:00 BST
- Bids opened19 Oct 2023, 14:00 BST
- Notice published7 Feb 2024, 12:16 GMT
Notice history
5 events · 3 releases on Find a Tender · since 15 Sept 2023- Published value updated to £40,000,00015 Sept 2023, 08:59 BSTwas £30,000,000
- Status changed to active15 Sept 2023, 08:59 BST
- Procurement method changed15 Sept 2023, 08:59 BST
- Deadline published: 19 Oct 2023, 14:00 BST15 Sept 2023, 08:59 BST
- Status changed to complete7 Feb 2024, 12:16 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 3 of these contracts carry the same published figure, £40,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Managed Service Provision
- Signed
- 26 Jan 2024
- Value
- ceiling above
- Status
- active
Cycle to Work Scheme
- Signed
- 26 Jan 2024
- Value
- ceiling above
- Status
- active
Green Car Scheme
- Signed
- 26 Jan 2024
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Managed Service Provision | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
| 2 · Cycle to Work Scheme | 2bids · 2 electronic · 2 from abroad | 1 | — | — |
| 3 · Green Car Scheme | 2bids · 2 electronic · 2 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Framework contractors & participating bidders
5 commercial parties on the notice- Cycle Solutions (Cycle to Work) LimitedFramework contractor
- Halfords LimitedFramework contractor
- Knowles Associates Total Fleet Management LtdFramework contractor
- Northumbria Healthcare NHS Foundation TrustFramework contractor
- SME HCI Ltd t/as VivupFramework contractor
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria
- Economic and financial selection criteria
- Technical selection criteria