Official UK procurement notice
Emergency Lighting Servicing — UK public procurement notice
Authority: Wales and West Housing Association Ltd (Housing)
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Repair & Maintenance (50) Delivery: Wales (UKL)
Published estimate£800,000envelope for 2 lots · £1,000,000 inc. VAT
Submissions closed 23 May 2025
Lots 2see the lot list below
Contract term 2 yrsup to 4 yrs with extensions · starts 7 Jul 2025
What is being bought2 lots · detail below
Published requirement descriptionWWHG requirement under this contract is for a single contractor in each geographical lot to carry out 6 monthly and yearly servicing and maintenance to emergency lighting systems as per BS5266 and provide certification to confirm compliance.
- The authority expects to re-tender this requirement around 1 Apr 2029, 23:59 BST.
- No preliminary market engagement: No market engagement required for this procurement
CPV: Emergency lighting equipment · Miscellaneous repair and maintenance services · Repair and maintenance services of electrical and mechanical building installations · Repair and maintenance services of electrical building installations
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£800,000 together) · same evaluation weights on every lotLot #1North WalesAwardedRenewalPublished value£400,000
North Wales Regional Lot
- Value
- £400,000 exc. VAT · £500,000 inc. VAT
- Extensions
- Optional extensions of 2 x 12 month periods
31518200 Emergency lighting equipment50710000 Repair and maintenance services of electrical and mechanical building installations50711000 Repair and maintenance services of electrical building installations50800000 Miscellaneous repair and maintenance services
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standingAs detailed within the tender pack
- Technical & professional abilityAs detailed within the tender pack
Lot #2South WalesAwardedRenewalPublished value£400,000
South Wales regional lot
- Value
- £400,000 exc. VAT · £500,000 inc. VAT
- Extensions
- Option to extend for 2 x 12 month periods
31518200 Emergency lighting equipment50710000 Repair and maintenance services of electrical and mechanical building installations50711000 Repair and maintenance services of electrical building installations50800000 Miscellaneous repair and maintenance services
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standingAs stipulated within the tender pack
- Technical & professional abilityAs stipulated within the tender pack
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored · same split on all 2 lots
Bidders can bid for, and be successful on, all lots.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Apr 2029
- First published
- 6 Oct 2025, 13:49 BST
- Last source update
- 6 Oct 2025, 13:49 BST
- Award evaluation window
- Submission end — 13 Jun 2025, 23:59 BST
- Authority reference
itt_116481- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050608Find a Tender- Contract terms summary
- 30 days payment terms
How it was run
Official noticeRun through: Jaggaer · Who buys & how to bid on Sell2Wales
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
- Submission deadline
- 23 May 2025, 12:00 BST
- Clarification deadline
- 13 May 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- cy, en
Detailed submission instructions & authority contactsFrom official release
Tenders must be submitted electronically via eTenderWales (etenderwales.bravosolution.co.uk/web/login.shtml ↗) using the itt reference provided
Timeline
6 published dates · Europe/London- Tender notice published23 Apr 2025, 10:03 BST
- Clarification questions by13 May 2025, 17:00 BST
- Submission deadline23 May 2025, 12:00 BST
- Award decision expected by13 Jun 2025, 23:59 BST
- Contract starts7 Jul 2025, 00:00 BST
- Latest notice published354 days ago6 Oct 2025, 13:49 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics — not a forecastAwards 1
| Lot | Awarded to | Value | Date | Status |
|---|---|---|---|---|
| 1 · North Wales; 2 · South Wales | supplier not published | — | 3 Oct 2025 | CancelledAfter careful evaluation of the tenders received, we observed a significant variance in the pricing proposals submitted impacting our ability to fairly assess tenders on a like-for-like basis. A full assessment of service delivery requirements will be undertaken before agreeing next steps regarding the re-procurement of this requirement. |
Notice history
2 events · 1 release on Find a Tender · since 23 Apr 2025- Procurement termination notice published6 Oct 2025, 13:49 BSTUK12
- Tender notice published23 Apr 2025, 10:03 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
Notices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender