Official UK procurement notice
Electronic Security Systems (ESS)
Authority: THAMES WATER UTILITIES LIMITED
What is being bought3 lots · detail below
Published requirement descriptionOur site safety and security is vital and enables us to deliver life's essential service to our customers, and maintaining our estate successfully is crucial to keeping our frontline operation working.
We believe there is an opportunity to improve the efficiency of our supply network and maximise the benefit to our operations, by exploring new innovations and ways of working across our site infrastructure.
We are keen to work with suppliers who can meet our different Electric Security System (ESS) needs (which includes provision, installation and maintenance of CCTV, Access Control, IDS, PIDS), to ensure we implement the most efficient and beneficial solution.
Thames Water intends to award a number of Framework Agreements for ESS Products, installation and maintenance, covering both standalone systems and those that communicate with our centralised alarm monitoring centre to optimise security and value for money.
The agreements will be awarded under the following lot structure:
Lot 1 - Supply and install of new Enterprise ESS products
Lot 2 - Maintain existing Enterprise ESS products on the TW estate
Lot 3 - Supply, install and maintain new and existing Standalone ESS products on the TW estate
Please note that, due to the sensitive nature of the PQQ and ITN content, a Non Disclosure Agreement will need to be signed before access can be granted to our eProcurement system.
CPV: Closed-circuit surveillance system · Surveillance and security systems and devices · Surveillance system · Telemetry surveillance system · Video-surveillance system
How this framework works
From the published notice- Places
- up to 10 suppliers
Lots and requirements (3)Procurement structure
3 lots · all with a published value · win at most 3 of themLot #1Supply and Install Enterprise ESS ProductsRenewalPublished value£22,000,000
Supply, install and maintain ESS Products, which includes CCTV, Access Control, PIDs as well as various other preventative and surveillance systems. The types of services we require for these products are installers who design, supply, install and provide Planned and Reactive maintenance and Repairs that are connected to our Alarm Monitoring Centre (AMC).
We are looking to award to a number of suppliers to cover requirements across the AMP8 period where work will be awarded mainly through mini competitions with other agreement suppliers.
Lot #2Maintain Enterprise ESS ProductsRenewalPublished value£6,000,000
Maintain ESS products that are connected to our Alarm Monitoring Centre (AMC), Planned and Reactive maintenance and Repairs. We are looking to award to 2 suppliers and award annual contracts under the framework agreement to cover all planned and low value reactive works by region to each supplier with major reactive works to be competed between both.
Lot #3Install and Maintain Standalone ESS ProductsRenewalPublished value£2,000,000
Maintain ESS products that are NOT connected to our Alarm Monitoring Centre (AMC), Planned and Reactive maintenance and Repairs.
We are expecting to award to 5-6 suppliers with planned and minor reactive maintenance to be awarded on an annual basis between suppliers with install projects and major reactive works to be mini competed between all suppliers.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Legal form for consortia
- Consortia may be required to form a legal entity prior to award
- Shortlisting
- As detailed in section VI.3 & PQQ.
- “Electronic Security Systems (ESS)” is a framework: the contest is a place on its panel, up to 10 suppliers, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Negotiated procedure with prior call for competition
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 7 Aug 2024, 15:27 BST
- Last source update
- 27 Aug 2024, 10:24 BST
- Authority reference
FA2180- FTS notice number
2024/S 000-027231- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04889dFind a Tender- Contract terms summary
Specified in Invitation to Negotiate Document
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
Thames Water Utilities Limited will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Utilities Contracts Regulations 2016 (SI 2016 No 274) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Publisher note: All suppliers who wish to respond to this contract notice must request a pre-qualification questionnaire (PQQ) by using the web link in Section I.3 (www.thameswater.co.uk/procurement). From your response to the link in Section I.3 or above, Thames Water's Procurement Support Centre will send you an email providing login details for our eSourcing system (i.e. IASTA Smartsource). To complete the PQQ you will need to login to IASTA Smartsource. If the project requires it, you will receive an additional and separate survey to complete for Data Protection. Note - The client may be Thames Water Utilities Limited or another company within the Kemble Water group structure
How it was run
Official notice- Appointment period ends
- 2 Sept 2024, 09:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- document
- Deposits and guarantees
- Bonds and/or parent company guarantees of performance and financial standing may be required
Timeline
27 Aug 2024 → 2 Sept 2024 · 2 dates- Notice published27 Aug 2024, 10:24 BST
- Admission / appointment period endsperiod end, not a bid countdown2 Sept 2024, 09:00 BST
Notice history
1 event · 2 releases on Find a Tender- Deadline moved to 2 Sept 2024, 09:00 BST27 Aug 2024, 10:24 BST+5 days · was 28 Aug 2024, 12:00 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineIV.2.2 | 28 Aug 2024 | 2 Sept 2024 | +5 d |
To confirm the PQQ has been extended to the 2nd of September 2024, at 09:00 am
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria