Official UK procurement notice
Electronic Flight Progress Strips (EFPS)
Authority: MAG AIRPORT LIMITED (Public body)
What is being bought
Published requirement descriptionMAG are establishing a framework agreement for EFPS through an Integrated Controller Working Position (ICWP). This will allow Call-Off by
each airport; Manchester Airport Plc, Stansted
Airport Ltd and East Midlands International Airport
Ltd in respect of the supply to each airport.
MAG shall have the option to procure any
hardware, software, licences, product upgrades, or
services that relate to or are ancillary to the main
purpose of the contract notice and / or that are
required in order to receive the benefit of the
applicable goods or services being procured.
In the event that MAG acquires any other airport(s),
we reserve the right to procure similar
ICWP / EFPS systems for these airport(s) through
the resulting framework agreement.
- How the procedure runs: Stage 1 - Selection - PQQ Stage 2 - Award - Invitation to Negotiate Stage 3 - Best & Final Offers Further details will be included in the tender documentation
- No preliminary market engagement: Preliminary market engagement has been carried out and a PIN was posted on November 27th 2024. Notice identifier: 2024/S 000-038275.
CPV: Air traffic control software development services · Flight control software package · Industry specific software development services
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 1 suppliers · 2 bids received (2.0 per place) · 1 appointed (full)
- Framework period
5 yrs · up to 15 yrs from 24 Nov 2025, Multiple extensions are anticipated.
An initial 5 year framework agreement is anticipated with further potential extensions taking it through to 15 years in total. This potential framework length will allow MAG to call off any maintenance and support requirements long beyond the initial implementation at each of the three airports.
The extensions may be exercised at MAG's discretion based on a range of factors including business needs and circumstances.
Published description of the framework
Pricing will be required and evaluated at the Invitation to Negotiate Stage
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£5,000,000
- Economic & financial standing
Further information will be available in the tender documentation
- Technical & professional ability
Further information will be available in the tender documentation
- Condition of participationshortlisting
Highest scoring suppliers at Stage 1 PQQ as detailed in the tender documentation
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical: 50%
- ESG / CSR: 10%
- Commercial: 40%
Published award criteria (3)
- Commercial: To be included and confirmed in the tender documentation at Invitation to Tender stage. It is anticipated that the commercial evaluation will be based upon Total Cost of Ownership. Weightings detailed here are indicative only and have yet to be determined by MAG.
- Technical: To be included and confirmed in the tender documentation at Invitation to Tender stage. Weightings detailed here are indicative only and have yet to be determined by MAG.
- ESG / CSR: To be included and confirmed in the tender documentation at Invitation to Tender stage. Weightings detailed here are indicative only and have yet to be determined by MAG.
- Economic & financial standing
Further information will be available in the tender documentation
- Technical & professional ability
Further information will be available in the tender documentation
- Condition of participationshortlisting
Highest scoring suppliers at Stage 1 PQQ as detailed in the tender documentation
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Electronic Flight Progress Strips (EFPS)” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 19 May 2025, 11:25 BST
- Last source update
- 14 Apr 2026, 15:58 BST
- Award evaluation window
- Submission end – 5 Nov 2025
- Authority reference
WS2501125660- FTS notice number
2025/S 000-022527- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0516adFind a Tender
- How it runs
Stage 1 - Selection - PQQ
Stage 2 - Award - Invitation to Negotiate
Stage 3 - Best & Final Offers
Further details will be included in the tender documentation
How it was run
Official notice- Requests to participate (first stage)
- 16 Jun 2025, 17:00 BST
- Appointment period ends
- 16 Jun 2025, 17:00 BST
- Clarification deadline
- 11 Jun 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
If you are wishing to express an interest in this opportunity and wish to view the prequalification documents please firstly register your company details on the MAG portal, on the following URL, and select "Register your interest":
www.magairports.com/work-with-us/procure… ↗
Once you have registered please email [email protected] and [email protected] to advise that
you have registered on the Portal. You will then be given access to the project documents via SAP Ariba.
Details on how to provide a response to MAG are detailed in the documentation.
Bidders must submit their Pre-Qualification Questionnaires via the SAP Ariba Portal.
Timeline
19 May 2025 → 22 Apr 2026 · 8 dates- Tender notice published19 May 2025, 11:25 BST
- Clarification questions by11 Jun 2025, 17:00 BST
- Admission / appointment period endsperiod end, not a bid countdown16 Jun 2025, 17:00 BST
- Award decision expected by349 days ago5 Nov 2025, 23:59 GMT
- Contract starts331 days ago24 Nov 2025
- Assessment summaries sent195 days ago10 Apr 2026, 00:00 BST
- Latest notice published190 days ago14 Apr 2026, 15:58 BST
- Standstill ends182 days ago22 Apr 2026, 23:59 BST
Notice history
7 events · 4 releases on Find a Tender · since 19 May 2025- Tender notice published19 May 2025, 11:25 BSTUK4
- Contract award notice published10 Apr 2026, 14:14 BSTUK6
- Status changed to complete10 Apr 2026, 14:14 BST
- Procurement termination notice published14 Apr 2026, 15:57 BSTUK12
- Contract award notice published14 Apr 2026, 15:58 BSTUK6
- Contract signature expected23 Apr 2026, 23:59 BSTscheduled
- Contract signature expected27 Apr 2026, 23:59 BSTscheduled
Routine re-releases (4)
- 2025-05: 1 release · 19 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast£6,400,000 is the framework's published maximum, restated by the publisher on 2 award rows. It is one ceiling, not 2 separate sums, and no share per lot is published; those rows read “ceiling above”.
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Frequentis AGICWP EFPS23 Apr 2026 – 22 Apr 2031 · up to 23 Apr 2041Extensions: An initial 5 year framework agreement is anticipated with further potential extensions taking it through to 15 years in total. This potential framework length will allow MAG to call off any maintenance and support requirements long beyond the initial implementation at each of the three airports. The extensions may be exercised at MAG's discretion based on a range of factors including business needs and circumstances. · Options: The right to additional purchases while the contract is valid. MAG shall have the option to procure any hardware, software, licences, product upgrades, or services that relate to or are ancillary to the main purpose of the contract notice and / or that are required in order to receive the benefit of the applicable goods or services being procured. In the event that MAG acquires any other airport(s), we reserve the right to potentially procure similar ICWP / EFPS systems for these airport(s) through the resulting framework agreement. | ceiling above | 10 Apr 2026 | CancelledIncorrect supplier named in Award Notice |
| Frequentis (UK) LimitedSMEICWP EFPS27 Apr 2026 – 26 Apr 2031 · up to 27 Apr 2041Extensions: An initial 5 year framework agreement is anticipated with further potential extensions taking it through to 15 years in total. This potential framework length will allow MAG to call off any maintenance and support requirements long beyond the initial implementation at each of the three airports. The extensions may be exercised at MAG's discretion based on a range of factors including business needs and circumstances. · Options: The right to additional purchases while the contract is valid. MAG shall have the option to procure any hardware, software, licences, product upgrades, or services that relate to or are ancillary to the main purpose of the contract notice and / or that are required in order to receive the benefit of the applicable goods or services being procured. In the event that MAG acquires any other airport(s), we reserve the right to potentially procure similar ICWP / EFPS systems for these airport(s) through the resulting framework agreement. | ceiling above | 10 Apr 2026standstill to 23 Apr 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 1 | 0 | — |
Who bid
- wonFrequentis AG + Frequentis (UK) LimitedSME · Greater London · consortium
- did not winIndra Navia AS
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Framework contractors & participating bidders
3 commercial parties on the notice · 2 awarded- Frequentis (UK) LimitedFramework contractor
- Frequentis AGFramework contractor
- Indra Navia ASBidder / tenderer
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsAccess: If you are wishing to express an interest in this opportunity and wish to view the prequalification documents please firstly register your company details on the MAG portal, on the following URL, and select "Register your interest": https://www.magairports.com/work-with-us/procurement-and-contracts/ Once you have registered please email [email protected] and [email protected] to advise that you have registered on the Portal. You will then be given access to the project documents via SAP Ariba. Details on how to provide a response to MAG are detailed in the documentation. Bidders must submit their Pre-Qualification Questionnaires via the SAP Ariba Portal.
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Procurement termination notice Procurement termination notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender