Official UK procurement notice
Dynamic Purchasing System (DPS) for the Provision of Property Repairs, Maintenance and Inspection Services
Authority: Arun District Council (Local council)
What is being bought
Published requirement descriptionTHIS NOTICE IS ON BEHALF OF ARUN DISTRICT COUNCIL and is for the provision of establishing a Dynamic Purchasing System (DPS) for Asset Management requirements predominantly for housing works, repairs and maintenance to domestic housing stock of c. 3,500 properties from bungalows and houses to blocks of flats and larger schemes.
The DPS is intended to run for up to 7 years, on a 4+1+1+1 basis.
CPV: Construction work for multi-dwelling buildings and individual houses · Construction-related services · Monitoring and control services · Repair and maintenance services · Repair and maintenance services of building installations · Sewage, refuse, cleaning and environmental services · Technical testing, analysis and consultancy services · Telephone-answering services
How this dynamic market works
From the published notice- Type
- Dynamic market
- Market period
- 7 yrs from 12 Jun 2023
The lotProcurement structure
single lot · no lot value publishedLot #1Summary list of categories within the DPS:
Summary list of categories within the DPS:
Category 1 - Compliance Inspections Services and Works
Specialisms: Fire, Water & Asbestos
Category 2 - Electrical Services
Specialisms: Communal and Safety Systems, Domestic Services, Commercial Services, Heating and Ventilation Services and Photovoltaics and Heat Pump installation Work
Category 3 - Heating Services (Non-Electrical)
Specialisms: Domestic Gas Heating, Domestic Solid Fuel/Oil Heating & Commercial Gas Heating
Category 4 - Roofing and Roofline Works
Specialisms: Domestic Roofs and Roofline Works and Block Roofs and Roofline Works
Category 5 - Plumbing and Drainage Works
Specialisms: Plumbing Works and Drainage Works
Category 6 - Lift Works
Specialisms: Stair Lift Inspections and Servicing, Through Floor Lift Inspections and Servicing and Passenger Lift Inspections and Maintenance
Category 7 - Cyclical Services
Specialisms: Decorating Services and Gutter Cleaning Services
Category 8 - Clearance, Cleaning and Estate Services
Specialisms: Clearance and Cleaning Services and Estate and Grounds Services
Category 9 - External Construction Works
Specialisms: General Works, Scaffolding Services and External Energy Efficiency Works
Category 10 - Internal Construction Works
Specialisms: Doors and Window Replacements, Kitchen and Bathroom Replacements, General Repairs, Specialist Services and Internal Energy Efficiency Works
Category 11 - Technical and Specialist Services
Specialisms: Clerk of Works Services, Construction Programme Manager, Surveying Services, Damp & Mould Surveying Services, EPC Assessment Services and PAS 2035 Retrofit Services
Category 12 - Call Centre and Tenant Liaison Services
Specialisms: None Additional information: CONTRACTING AUTHORITIES
The DPS main user is Arun District Council.
In the interest of efficient public procurement, the DPS will be accessible (by agreement) to those Local Authorities that are within the County of West Sussex or geographically neighbour the County of West Sussex (Hampshire, Surrey and East Sussex). Including District and Borough Councils, Parish and Town Councils, Unitary Authorities, Local Enterprise Partnerships, other bodies formed through joint working by the authorities listed above, Police Authorities and NHS organisations, as well as Integrated Care Board (ICB) and Integrated Care Partnership (ICP) or any successor.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Economic & financial standing
Selection criteria as stated in the procurement documents
- Technical & professional ability
Selection criteria as stated in the procurement documents
- “Dynamic Purchasing System (DPS) for the Provision of Property Repairs,…” is a dynamic market: the contest is a place on its panel, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use this agreement
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 21 Apr 2023, 15:00 BST
- Last source update
- 21 Apr 2023, 15:00 BST
- Authority reference
ADC 036063- FTS notice number
2023/S 000-011532- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03c33fFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Interested parties should register their interest in the DPS via the In-Tend website https://in-tendhost.co.uk/sesharedservices/aspx/Home, complete and submit the tender return documents together with any supporting information requested. How to obtain the tender documents: The tender documents can be accessed when logged into In-Tend by selecting 'View Details' on the relevant tender advert and clicking 'Express Interest' tab. Once in the tender there are five tabs: 'Tender', 'SQ - documents', 'Correspondence', Clarifications' and 'History'. Select the second tab (SQ - documents) where you will find useful information under 'Tender Details' continue to scroll down to the heading 'Tender Documents Received' where you will be able to view/download the documents. Opting in and out: Please note you are required to 'Opt In' before you can access the 'My tender Return' to start populating your response. The 'Opt Out' functionality will also be available throughout the duration of the tender process. Opting out will give you the option to declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to 'Opt In' at any time during the tender process if you initially decided to 'Opt Out'. Please note, you are required to 'Opt In' to view and complete the on-line Selection Questionnaire. New suppliers and those unsuccessful with their initial application may apply to join the DPS at any time from the 'DPS Commencement Date'. Please refer to the DPS ITT incorporating Selection Questionnaire Guidance and supporting documents to aid your application.
How it was run
Official notice- Admission period ends
- 23 May 2023, 14:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
21 Apr 2023 → 12 Jun 2023 · 3 dates- Notice published21 Apr 2023, 15:00 BST
- Admission / appointment period endsperiod end, not a bid countdown23 May 2023, 14:00 BST
- Contract starts12 Jun 2023, 00:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of England and WalesReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.