What is being bought6 lots · detail below

Published requirement description

The Northern Ireland Prison Service (NIPS) (the Buyer) is an Executive agency of the Department of Justice Northern Ireland (DOJNI) and is responsible for the management of His Majesty’s Prisons in Northern Ireland. The Prison Service operates under the control of the DOJNI. It is governed by the Prison Act (Northern Ireland) 1953 and the Prison and Young Offenders Rules (Northern Ireland) 1995. The Northern Ireland Prison Service wish to appoint a supplier(s) to supply and deliver a range of uniform items. The Buyer also wishes to appoint a supplier to securely dispose of old and surplus uniform items. The requirement will be divided into 6 separate lots: Lot 1 – General uniform, Lot 2 - Utility uniform, Lot 3 - Uniform with emblems, Lot 4 - Accessories, Lot 5 - Waterproof clothing, Lot 6 - Uniform disposal. The Contract will be for an initial period of two (2) years followed by two (2) optional extension periods of two (2) years each. Suppliers should refer to the Specification for full details of the requirements.

How the procedure runs: The competitive flexible procurement process comprises of 4 stages and Suppliers must pass each stage to remain in the competition. At Stage 1, suppliers will be assessed against the Conditions of Participation criteria. At Stages 2 and 3, suppliers will be assessed against the provision and technical suitability of proposed products and will include provision of samples. At Stage 4, suppliers will be assessed against Qualitative and Quantitative criteria. Suppliers should refer to the Instructions to Tender (ITT) document for detailed information on the procurement procedure.

CPV: Clothing accessories · Clothing, footwear, luggage articles and accessories · Industrial clothing · Miscellaneous repair and maintenance services · Non-hazardous refuse and waste treatment and disposal services · Occupational clothing · Occupational clothing, special workwear and accessories · Protective and safety clothing · Refuse disposal and treatment · Sewage, refuse, cleaning and environmental services

Lots and requirements (6)Procurement structure

6 lots · all with a published value (£1,780,000 together) · same conditions of participation on every lot

Lot #1General uniformRenewal 2 yrsPublished value£850,000

Supply of general uniform items

Contract period: 10 Aug 2026 – 9 Aug 2028 (2 yrs) · up to 9 Aug 2032 with extensionsValue: £850,000 exc. VAT · £1,020,000 inc. VAT

Delivery: Northern Ireland

Extensions: The Buyer plans to undertake a review of officer uniforms across the organisation. As a result of this, it is likely that changes will be made to the list of garments required, however at this stage it is unclear how comprehensive these changes may be. The Buyer does not currently have a timeframe for such changes; however, it is anticipated that this change will occur during the life of the Contract. Should a small number of items be subject to change, the Buyer will approach the Supplier for quotations and samples of potential uniform items. However, should the Buyer determine that the scope of uniform requirements will change significantly, the Buyer reserves the right to terminate this contract and retender the requirement to ensure that value for money can be obtained. · The Contract will be for an initial period of two (2) years followed by two (2) optional extension periods of two (2) years each.

18000000 Clothing, footwear, luggage articles and accessories 18100000 Occupational clothing, special workwear and accessories 18110000 Occupational clothing 18113000 Industrial clothing 18420000 Clothing accessories 35113400 Protective and safety clothing

Pre-qualification & selection criteria (PQQ)1

Technical & professional ability
As per tender documentation

Lot #2Utility uniformRenewal 2 yrsPublished value£200,000

Supply of utility uniform items

Contract period: 10 Aug 2026 – 9 Aug 2028 (2 yrs) · up to 9 Aug 2032 with extensionsValue: £200,000 exc. VAT · £240,000 inc. VAT

Delivery: Northern Ireland

Extensions: The Buyer plans to undertake a review of officer uniforms across the organisation. As a result of this, it is likely that changes will be made to the list of garments required, however at this stage it is unclear how comprehensive these changes may be. The Buyer does not currently have a timeframe for such changes; however, it is anticipated that this change will occur during the life of the Contract. Should a small number of items be subject to change, the Buyer will approach the Supplier for quotations and samples of potential uniform items. However, should the Buyer determine that the scope of uniform requirements will change significantly, the Buyer reserves the right to terminate this contract and retender the requirement to ensure that value for money can be obtained. · The Contract will be for an initial period of two (2) years followed by two (2) optional extension periods of two (2) years each.

18000000 Clothing, footwear, luggage articles and accessories 18100000 Occupational clothing, special workwear and accessories 18110000 Occupational clothing 18113000 Industrial clothing 18420000 Clothing accessories 35113400 Protective and safety clothing

Pre-qualification & selection criteria (PQQ)1

Technical & professional ability
As per tender documentation

Lot #3Uniform with emblemsRenewal 2 yrsPublished value£210,000

Supply of uniform items with emblems

Contract period: 10 Aug 2026 – 9 Aug 2028 (2 yrs) · up to 9 Aug 2032 with extensionsValue: £210,000 exc. VAT · £252,000 inc. VAT

Delivery: Northern Ireland

Extensions: The Buyer plans to undertake a review of officer uniforms across the organisation. As a result of this, it is likely that changes will be made to the list of garments required, however at this stage it is unclear how comprehensive these changes may be. The Buyer does not currently have a timeframe for such changes; however, it is anticipated that this change will occur during the life of the Contract.Should a small number of items be subject to change, the Buyer will approach the Supplier for quotations and samples of potential uniform items. However, should the Buyer determine that the scope of uniform requirements will change significantly, the Buyer reserves the right to terminate this contract and retender the requirement to ensure that value for money can be obtained. · The Contract will be for an initial period of two (2) years followed by two (2) optional extension periods of two (2) years each.

18000000 Clothing, footwear, luggage articles and accessories 18100000 Occupational clothing, special workwear and accessories 18110000 Occupational clothing 18113000 Industrial clothing 18420000 Clothing accessories 35113400 Protective and safety clothing

Pre-qualification & selection criteria (PQQ)1

Technical & professional ability
As per tender documentation

Lot #4AccessoriesRenewal 2 yrsPublished value£100,000

Supply of uniform accessories

Contract period: 10 Aug 2026 – 9 Aug 2028 (2 yrs) · up to 9 Aug 2032 with extensionsValue: £100,000 exc. VAT · £120,000 inc. VAT

Delivery: Northern Ireland

Extensions: The Buyer plans to undertake a review of officer uniforms across the organisation. As a result of this, it is likely that changes will be made to the list of garments required, however at this stage it is unclear how comprehensive these changes may be. The Buyer does not currently have a timeframe for such changes; however, it is anticipated that this change will occur during the life of the Contract. Should a small number of items be subject to change, the Buyer will approach the Supplier for quotations and samples of potential uniform items. However, should the Buyer determine that the scope of uniform requirements will change significantly, the Buyer reserves the right to terminate this contract and retender the requirement to ensure that value for money can be obtained. · The Contract will be for an initial period of two (2) years followed by two (2) optional extension periods of two (2) years each.

18000000 Clothing, footwear, luggage articles and accessories 18100000 Occupational clothing, special workwear and accessories 18110000 Occupational clothing 18113000 Industrial clothing 18420000 Clothing accessories 35113400 Protective and safety clothing

Pre-qualification & selection criteria (PQQ)1

Technical & professional ability
As per tender documentation

Lot #5Waterproof clothingRenewal 2 yrsPublished value£320,000

Supply of waterproof clothing

Contract period: 10 Aug 2026 – 9 Aug 2028 (2 yrs) · up to 9 Aug 2032 with extensionsValue: £320,000 exc. VAT · £384,000 inc. VAT

Delivery: Northern Ireland

Extensions: The Buyer plans to undertake a review of officer uniforms across the organisation. As a result of this, it is likely that changes will be made to the list of garments required, however at this stage it is unclear how comprehensive these changes may be. The Buyer does not currently have a timeframe for such changes; however, it is anticipated that this change will occur during the life of the Contract. Should a small number of items be subject to change, the Buyer will approach the Supplier for quotations and samples of potential uniform items. However, should the Buyer determine that the scope of uniform requirements will change significantly, the Buyer reserves the right to terminate this contract and retender the requirement to ensure that value for money can be obtained. · The Contract will be for an initial period of two (2) years followed by two (2) optional extension periods of two (2) years each.

18000000 Clothing, footwear, luggage articles and accessories 18100000 Occupational clothing, special workwear and accessories 18110000 Occupational clothing 18113000 Industrial clothing 18420000 Clothing accessories 35113400 Protective and safety clothing

Pre-qualification & selection criteria (PQQ)1

Technical & professional ability
As per tender documentation

Lot #6Uniform disposalRenewal 2 yrsPublished value£100,000

Disposal of uniform items

Contract period: 10 Aug 2026 – 9 Aug 2028 (2 yrs) · up to 9 Aug 2032 with extensionsValue: £100,000 exc. VAT · £120,000 inc. VAT

Delivery: Northern Ireland

Extensions: The Contract will be for an initial period of two (2) years followed by two (2) optional extension periods of two (2) years each.

50800000 Miscellaneous repair and maintenance services 90000000 Sewage, refuse, cleaning and environmental services 90510000 Refuse disposal and treatment 90513000 Non-hazardous refuse and waste treatment and disposal services

Pre-qualification & selection criteria (PQQ)1

Technical & professional ability
As per tender documentation

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 40%Price: 60%

Published sub-criteria (3)

AC1 - Contract Management: 16%
AC2 - Service Delivery: 24%
AC3 - Price: 60%

Published award criteria (5)

Stage 2 - Technical Specifications: Suppliers should refer to the Instructions to Tenders for detailed information on this criterion.
Stage 3 - End User Testing: Suppliers should refer to the Instructions to Tenders for detailed information on this criterion.
Stage 4 - AC1 - Contract Management: Criterion AC1 has a weighting of 36 percent. Suppliers should refer to the Instructions to Tenders for detailed information on this criterion.
Stage 4 - AC2 - Supply Chain: Criterion AC2 has a weighting of 24 percent. Suppliers should refer to the Instructions to Tenders for detailed information on this criterion.
Stage 4 - AC3 - Price: Criterion AC3 has a weighting of 40 percent. Suppliers should refer to the Instructions to Tenders for detailed information on this criterion.

Lot distribution rule: Each Lot will be evaluated and awarded independently of each other. There are no restrictions on the number of lots a Supplier can bid for or be awarded. Suppliers must ensure that if they are bidding for multiple Lots that they have the capacity to deliver the services in the event that they are successful in more than one Lot.

Conditions of participation · identical on every lot1

Technical & professional ability
As per tender documentation

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Competitive flexible procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Closed
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 23 Apr 2026, 12:22 BST
Last source update: 7 May 2026, 14:15 BST
Award evaluation window: Submission end – 5 Aug 2026
Authority reference: ID 6041798
FTS notice number: 2026/S 000-037036
Latest notice: Tender notice (UK4)
Classification (CPV): Clothing accessoriesClothing, footwear, luggage articles and accessoriesIndustrial clothingMiscellaneous repair and maintenance servicesNon-hazardous refuse and waste treatment and disposal servicesOccupational clothingOccupational clothing, special workwear and accessoriesProtective and safety clothingRefuse disposal and treatmentSewage, refuse, cleaning and environmental services
Delivery area: Northern Ireland (UKN)
Official registry OCID: ocds-h6vhtk-068981 Find a Tender
Contract terms summary: For further details on invoicing procedures please see : www.finance-ni.gov.uk/ar ↗ ticles/account-ni-good-invoicing-practice
Contract Value
The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.

How it runs: The competitive flexible procurement process comprises of 4 stages and Suppliers must pass each stage to remain in the competition. At Stage 1, suppliers will be assessed against the Conditions of Participation criteria. At Stages 2 and 3, suppliers will be assessed against the provision and technical suitability of proposed products and will include provision of samples. At Stage 4, suppliers will be assessed against Qualitative and Quantitative criteria. Suppliers should refer to the Instructions to Tender (ITT) document for detailed information on the procurement procedure.

How it was run

Official notice

Run through: eTendersNI · Who buys & how to bid on eTendersNI

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free Northern Ireland registration

Requests to participate (first stage): 26 May 2026, 15:00 BST
Submission deadline: 26 May 2026, 15:00 BST
Clarification deadline: 15 May 2026, 17:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.

Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.

The tender documents are available with unrestricted and full direct access, free of charge, at: URL etendersni.gov.uk/epps ↗

Contracting authority & participating public bodies

3 public bodies on the notice

Northern Ireland Prison Service

Contracting authorityPublic authority - central governmentNorthern Irish devolved regulations apply GB-PPON: PRMX-2692-MXQX Procurement Unit, Estates Management, Hydebank Wood College and Womens Prison, Belfast, Northern Ireland, BT8 8NAContact email

Other public bodies

CPDBeneficiary authority
CPD - Supplies & Services DivisionProcess contact pointProcuring entityConstruction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern IrelandGB-PPON: PVWG-8426-YWXV Belfast, Northern IrelandContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

Tender notice tenderTender noticeUK4Tender notice on Find a Tender7 May 2026, 14:15 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender23 Apr 2026, 12:22 BST

DOJ NIPS – Supply, Delivery and Disposal of Uniforms for Operational Staff

What is being bought6 lots · detail below

Lots and requirements (6)Procurement structure

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Procedure terms & legal framework

How it was run

Timeline

Notice history

Contracting authority & participating public bodies

Official documents & specifications (2)

What is being bought6 lots · detail below

Lots and requirements (6)Procurement structure

What it takes to winiHow this buyer will score bids.The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Procedure terms & legal framework

How it was run

Timeline

Notice history

Contracting authority & participating public bodies

Official documents & specifications (2)

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).