Official UK procurement notice
Digitisation, Storage and Disposal Services
Authority: Welsh Government - Commercial Delivery
What is being bought2 lots · detail below
Published requirement descriptionWelsh Government Commercial Delivery (formally National Procurement Service/NPS), on behalf of the Welsh Public Sector, established a Dynamic Purchasing System (DPS) for use by public sector organisations in Wales on the 16th of January 2017. The initial period of validity of the DPS was due to end on the 15th of January 2021 but was extended to the 15th of January 2023. This notice is to extend the arrangement for a further 24 months to the 15th of January 2025 with an updated total period of validity of 8years/96months.
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The DPS covers Services in the following two lots:
- Lot 1: Digitisation, Storage and Disposal of Records
- Lot 2: Recycling, Reuse and Disposal of ICT Assets
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This DPS is "Reserved" as described in Regulation 20(1)(a) of the 2015 Public Contracts Regulations (as amended). Eligibility to participate is restricted to sheltered workshops and economic operators whose main aim is the social and professional integration of disabled or disadvantaged persons, provided that at least 30% of the employees of those workshops, economic operators or programmes are disabled or disadvantaged workers.
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This procurement is being conducted by the Welsh Government Commercial Delivery Team (WGCD), previously the National Procurement Service/NPS. Further information can be accessed from the following URL: gov.wales/national-procurement… ↗
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Over 73 public sector organisation in Wales are eligible to use WGCD Agreements, including all Local Authorities, NHS bodies, Welsh Government, Welsh Government Sponsored Bodies, the Police, Fire and Rescue Services, Higher and Further Education. The agreement will be available for use by Organisations in Wales including Schools & Educational Establishments, Town & Community Councils, Citizen Advice Bureaus, Housing Associations, WCVA, BBC & Voluntary Organisations within the City & County Boundaries of Wales and any Welsh Public Sector organisations that aren’t named above, but become eligible during the term of the agreement. In addition the Ministry of Defence will be eligible to use this agreement. In the event of merger, abolition or change of any of the contracting authorities listed or referred to above, the successors to those authorities (provided that they exercise the same or similar functions) will also be able to enter into specific contracts under this DPS during its duration.
CPV: Archive destruction services · Archive services · Non-hazardous refuse and waste treatment and disposal services · Records management · Refuse and waste related services · Refuse recycling services · Scanning services · Storage and retrieval services · Storage services
How this dynamic market works
From the published notice- Type
- Dynamic market (open)
Lots and requirements (2)Procurement structure
2 lots · all with a published value · a supplier may bid for at most 2 of themEvery one of these 2 lots carries the same published figure, £4,000,000: it is the dynamic market's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Digitisation, Storage and Disposal of RecordsRenewalceiling above
The Supplier will be required to digitise, store and dispose of records. The Supplier must be able to provide a range of services via this arrangement, to include:
- Digitisation of physical records;
- Secure storage of physical records;
- Disposal of records – either to be archived as per the Customers’ instructions, or to be physically destroyed;
- Secure transport of physical records;
- Secure transfer of digital records.
To enter onto and remain a Supplier on the Dynamic Purchasing System, Suppliers will be required to work to or hold specific standards identified as “CORE” in the specification which can be found in the tender documents. At call-off Customers may specify additional or alternative requirements, examples of which are identified as “Non-Core”. Additional information: The duration of individual Call-Off Contracts will be set out in each individual Call-Off Contract and may overhang the period of validity of the DPS. The DPS period of validity commenced on the 16th of January 2017.
Lot #2Secure Recycling, Reuse and Disposal of ICT AssetsRenewalceiling above
The Supplier will be required to collect various items of ICT related electrical equipment and ensure the sanitisation and/or disposal of the equipment in accordance with relevant European directives or any other legislation applicable to these requirements. The Supplier must be able to provide a range of services via this framework, to include:
- Secure sanitisation and destruction of equipment;
- Secure sanitisation and redeployment of equipment back to the client. This service may include the option of reimaging;
- Secure sanitisation and donation or resale.
To enter onto and remain a Supplier on the Dynamic Purchasing System, Suppliers will be required to work to or hold specific standards identified as “CORE” in the specification which can be found in the tender documents. At call-off Customers may specify additional or alternative requirements, examples of which are identified as “Non-Core”. Additional information: The duration of individual Call-Off Contracts will be set out in each individual Call-Off Contract and may overhang the period of validity of the DPS. The DPS period of validity commenced on the 16th of January 2017.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- “Digitisation, Storage and Disposal Services” is a dynamic market: the contest is a place on its panel, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use this agreement
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 13 Jan 2023, 13:52 GMT
- Last source update
- 13 Jan 2023, 13:52 GMT
- Authority reference
NPS-0054-16- FTS notice number
2023/S 000-001112- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-039751Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: NOTE: The Invitation to Tender (ITT) documentation can be accessed via https://etenderwales.bravosolution.co.uk, reference “pqq_32290 - NPS Digitisation, Storage and Destruction - applications onto the established DPS” . The Welsh Ministers (WGCD) will not be liable for any bidder costs arising from applications to the DPS process or any call-off procedures. . Related notices: OJEU Contract Notice 2016/S195-351327; Sell2Wales Notice ID: MAR188934 and Sell2Wales Notice ID:JAN356905. NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=128114 (WA Ref:128114) The buyer considers that this contract is suitable for consortia.
How it was run
Official noticeTender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/ ↗
- Admission period ends
- 14 Jan 2025, 17:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
Timeline
13 Jan 2023 → 15 Jan 2025 · 3 dates- Notice published13 Jan 2023, 13:52 GMT
- Admission / appointment period endsperiod end, not a bid countdown14 Jan 2025, 17:00 GMT
- Invitations to tender expected15 Jan 2025
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria