Find a TenderClosed
Published 7 Nov 2023, 13:50 GMT

Official UK procurement notice

Digital Marketing Services - RAF Museum

Official notice

Authority: The Royal Air Force Museum (Charity / VCSE)

ServicesOpen procedure
Published estimate£750,000≈ £250k / year
Submissions closed 8 Dec 2023
Contract term 3 yrsends 28 Feb 2027 · starts 1 Mar 2024

What is being bought

Published requirement description

The RAFM requires a digital services agency to provide digital services for the Museum including:

  • Website UX, design and content, for the main museum website www.rafmuseum.org ↗ and the museum's online shop www.rafmuseumshop.com ↗.
  • Platform and server management
  • Digital acquisition campaigns, focussed primarily on the Museum’s commercial and business objectives
  • Management of the Museum’s Adwords Account
  • SEO and SEM

CPV: Advertising and marketing services

The lotProcurement structure

single lot · value published
Lot #1All bidders will need to consider and propose services and costs for the following:… 3 yrsPublished value£750,000

All bidders will need to consider and propose services and costs for the following: regarding Core Services.

a. UX Design User Research: Conduct user research to gain insights into the target audiences, their needs, behaviours, and preferences. How do they interact with the current website.

b. UX Design Audit: Perform a thorough UX audit of the main museum website, identifying areas for improvement and providing actionable recommendations.

c. Customer Journey: Create optimised customer journeys with personas built on the existing digital ecosystem.

d. UX Design Implementation: Develop and implement UX designs based on the key findings and recommendations from the UX design audit. Focus on compelling reasons to visit, maximising visit conversion, commitment and commercial opportunity.

e. UX Design System: Establish a UX design system to ensure consistency, efficiency, and scalability across the museum's digital properties.

f. Website Management and Optimisation: Continually improve its performance, with a particular focus on enhancing conversion rates. Monitor, report and improve analytics.

g. Digital Advertising Campaigns: Devise and execute cost effective digital advertising campaigns across a number of channels, including Search, Meta, and Instagram.

h. Campaign landing pages: Create optimised campaign pages to improve conversion rates.

i. Content Strategy: Audit existing website content and then create a high-level plan that identifies future content requirements, prioritisation and management tasks against specific website and digital campaign targets.

j. SEO Strategy and Implementation: Develop and execute on-page, technical, and local SEO strategies to improve the website's visibility and organic search performance.

k. Effective Management of Google Ad Grants: Efficiently manage the Museum's Google Ad Grants, maximizing the value and impact of the grant, which currently amounts to $40,000 per month.

Contract period: 1 Mar 2024 – 28 Feb 2027 (3 yrs)
Delivery: West Midlands, London · London
Variant bids: not allowedElectronic catalogue: required

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (7)
  • 1. Company Support and Subject Matter Expertise: 10%
  • Staffing (quality of team): 10%
  • Strategic partnership: 20%
  • Continuous Improvement & Proactivity: 10%
  • Performance Measurement & Reporting: 10%
  • Creativity: 10%
  • price: 30%
Published award criteria (7)
  • 1. Company Support and Subject Matter Expertise: 10
  • Staffing (quality of team): 10
  • Strategic partnership: 20
  • Continuous Improvement & Proactivity: 10
  • Performance Measurement & Reporting: 10
  • Creativity: 10
  • Price: 30
Conditions of participation2
  • Economic & financial standing

    Selection criteria as stated in the procurement documents

  • Technical & professional ability

    Selection criteria as stated in the procurement documents

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
7 Nov 2023, 13:50 GMT
Last source update
7 Nov 2023, 13:50 GMT
Award evaluation window
11 Dec 2023 – …
Authority reference
RAFM DMS23
FTS notice number
2023/S 000-032930
Classification (CPV)
Advertising and marketing services
Delivery area
West Midlands (UKG)London (UKI)
Official registry OCID
ocds-h6vhtk-041673 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Selection criteria as stated in the procurement documents

Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=230675. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (MT Ref:230675)

How it was run

Official notice
Run through: mytenders · Who buys & how to bid on myTenders
Supplier login requiredLanguage: EN
Access & registration note: Free publication showcase; bidding happens on buyer portals
Submission deadline
8 Dec 2023, 17:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
11 Dec 2023, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

7 Nov 2023 → 1 Mar 2024 · 4 dates
  1. Notice published
    7 Nov 2023, 13:50 GMT
  2. Submission deadline
    8 Dec 2023, 17:00 GMT
  3. Bids opened
    11 Dec 2023, 12:00 GMT
  4. Contract starts
    1 Mar 2024

Contracting authority & participating public bodies

Royal Air Force Museum

Contracting authorityCharity / VCSECharityRecreation, culture and religion RC000922 Royal Air Force Museum, Grahame Park Way, London, UK, NW9 5LLContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Public Procurement Review ServiceReview body LondonContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.