Find a TenderAwardedContract details notice

Published 15 Apr 2025, 15:13 BST

Official UK procurement notice

Development of West Yorkshire Creative Health System

Authority: West Yorkshire Combined Authority (Local council)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable

Sectors: Research & Development (R&D) (73)Business Services & Consultancy (79)Recreational, cultural and sporting services (92) Delivery: Yorkshire & Humber (UKE4)

Published estimate£940,000≈ £470k / year · £1,128,000 inc. VAT

Submissions closed 29 Sept 2025awarded 13 Nov 2025

Awarded to University of Huddersfield

Contract term 2 yrsends 16 Nov 2027 · up to 16 Nov 2029 with extensions · starts 17 Nov 2025

What is being bought

Published requirement description

The West Yorkshire Combined Authority has awarded a contract for the Development of West Yorkshire Creative Health System to align, amplify, and connect the creative health sector across the region to improve health and wellbeing outcomes for the people of West Yorkshire.

The maximum value of the contract is £940,000.00, excluding VAT (£1,128,000.00, including VAT). The contract value for the initial contract period of two years is however, £470,000.00, excluding VAT (£564,000.00, including VAT) with two possible contract extensions of 12 months each depending on the availability of funds, bringing the maximum contract term to four years.

CPV: Recreational, cultural and sporting services · Research and development consultancy services · Research consultancy services · Research services · Social research services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£940,000

Contract period: 17 Nov 2025 – 16 Nov 2027 (2 yrs) · up to 16 Nov 2029 with extensionsValue: £940,000 exc. VAT · £1,128,000 inc. VAT

Delivery: Yorkshire & HumberEligibility: SME eligibleVCSE eligible

Extensions: The Contract may be extended for a maximum of two additional yearly extensions, that is, two 12-month extensions.

73110000 Research services 73200000 Research and development consultancy services 73210000 Research consultancy services 79315000 Social research services 92000000 Recreational, cultural and sporting services

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
As contained in the Tender documents
Technical & professional ability
As contained in the Tender documents

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 80%Price: 10%Social value: 10%

Published award criteria (3)

Quality
Social Value
Price

Conditions of participation2

Economic & financial standing
As contained in the Tender documents
Technical & professional ability
As contained in the Tender documents

What this means for your bid

Price carries 10 of 100 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 15 Apr 2025, 15:13 BST
Last source update: 20 Mar 2026, 12:29 GMT
Award evaluation window: Submission end – 25 Oct 2025
Authority reference: 99015
FTS notice number: 2025/S 000-042075
Latest notice: Contract details notice (UK7)
Classification (CPV): Recreational, cultural and sporting servicesResearch and development consultancy servicesResearch consultancy servicesResearch servicesSocial research services
Delivery area: Yorkshire & Humber (UKE4)
Official registry OCID: ocds-h6vhtk-05035d Find a Tender
Contract terms summary: As contained in the Tender documents.

Review and risk notes

Risks: Inability to deliver Unanticipated Contract Requirements Withdrawal of a Service Provider Delivery of Requirements that are Unacceptable Cessation of Funding Health and Safety/Safeguarding Conflicts arising from various Activities Data Breach

How it was run

Official notice

Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply

Public notice page · account needed to bidElectronic submission allowedLanguage: EN

Access & registration note: Free · 5–10 minutes

Submission deadline: 29 Sept 2025, 14:00 BST
Clarification deadline: 5 Sept 2025, 17:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

15 Apr 2025 → 20 Mar 2026 · 10 dates

Planning notice published
15 Apr 2025, 15:13 BST
Next notice expected
16 Apr 2025, 00:59 BST
Tender notice published
22 Jul 2025, 15:12 BST
Clarification questions by
5 Sept 2025, 17:00 BST
Submission deadline392 days ago
29 Sept 2025, 14:00 BST
Award decision expected by367 days ago
25 Oct 2025, 00:59 BST
Assessment summaries sent347 days ago
14 Nov 2025
Contract starts344 days ago
17 Nov 2025
Standstill ends335 days ago
25 Nov 2025, 23:59 GMT
Latest notice published220 days ago
20 Mar 2026, 12:29 GMT

Notice history

8 events · 4 releases on Find a Tender · since 15 Apr 2025

Planned procurement notice published
15 Apr 2025, 15:13 BST
UK3
Tender notice published
22 Jul 2025, 15:12 BST
UK4
Status changed to active
22 Jul 2025, 15:12 BST
Deadline moved to 29 Sept 2025, 14:00 BST
22 Jul 2025, 15:12 BST
+80 days · was 11 Jul 2025, 12:00 BST
Contract award notice published
14 Nov 2025, 18:42 GMT
UK6
Status changed to complete
14 Nov 2025, 18:42 GMT
Contract signature expected
28 Nov 2025, 23:59 GMT
scheduled
Contract details notice published
20 Mar 2026, 12:29 GMT
UK7

Routine re-releases (4)

2025-04: 1 release · 15 Apr 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £940,0001 award exc. VAT

Bids received 54 from SMEs

Contracts signed 1latest 2 Mar 2026

Awarded to	Value	Date	Status
University of Huddersfield1 Dec 2025 – 1 Dec 2027 · up to 1 Dec 2029Extensions: Extensions shall be subject to the availability of funds	£940,000	13 Nov 2025	Awarded

Contracts

Development of West Yorkshire Creative Health System · University of Huddersfield
Signed
2 Mar 2026
Value
£940,000
Period
2 Mar 2026 – 31 Jan 2028 · up to 31 Jan 2030 with extensions
Status
active
Extensions
Extension of the contract beyond the initial two-year period is possible, depending on the availability of funds. The contract may be extended, initially, for a period of 12 months, then a further 12 months extension, bringing the maximum contract extension to two years in total.
No agreed KPIs: The Contract is below £5 million, including VAT.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
5final-stage tenders	4	0	—

Contracting authority & participating public bodies

West Yorkshire Combined Authority

Contracting authorityPublic authority - sub-central government GB-PPON: PHYG-7328-ZLQJ Wellington House, 40 - 50 Wellingon Street, Leeds, Yorkshire & Humber, LS1 2DEContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

University of HuddersfieldAwarded supplierGB-PPON: PQHR-9818-MPVT Queensgate, Huddersfield, Yorkshire & Humber, HD1 3DHContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender20 Mar 2026, 12:29 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender14 Nov 2025, 18:42 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender22 Jul 2025, 15:12 BST
Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender15 Apr 2025, 15:13 BST