Official UK procurement notice
DDaT26304 - Library Management System
Procurement agent: UK Research and Innovation·On behalf of: UKSBS
What is being bought
Published requirement descriptionThrough this notice we are looking for engagement with the market and feedback and what is available in general along with any elements of innovation that may need to be considered.
Please see below link which will take you to a form with a list of pre market engagement questions. If you could please provide feedback by 12/08/2026 this will be much appreciated.
forms.cloud.microsoft/e/uYyqkBGhmn ↗
To Access the EOI Specification Document which is the current version of the Scope which will provide further details on the requirement, please contact [email protected], referencing DDaT26304 - Library Management System pre market engagement so that we can issue you the Document.
Within the EOI Specification Document it details the indicative timelines for the procurement process.
Please note that the route to market is undecided at this moment in time. It is hoped that through this pre market engagement this will help inform this.
CPV: Compliance software package · Information systems and servers · Library software package
The lotProcurement structure
single lot · no lot value publishedPipeline intelligence · planning stage: how this market runs before the tender is published
How UK Research and Innovation buys Library software package (CPV 4816), and who usually turns up
UK Research and Innovation’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Library software package (CPV 4816) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered outside the delivery region.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 30 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The buyer’s share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid25%
2–337%
4–621%
7+18%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate47%
Within ±2%40%
Above estimate14%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 4816Published estimate£60k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 379 past lots.
A forecast, not a list of bidders.
1 bid15%
2–331%
4–632%
7+22%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| IMANAGE EMEA LIMITEDEarlier contract | DDaT25098 - Management Systemended Mar 2026 | — | £10k | Matched as the earlier contract |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
What this replaces i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
56% title match.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
56% title match.
A past supplier may not bid again.
The prior contract this notice most likely re-tenders · matched by title and category (56% title match), the holder is not guaranteed to re-bid
DDaT25098 - Management System — held by IMANAGE EMEA LIMITED; the published contract ends 30 Mar 2026.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Planned procurement
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 28 Jul 2026, 14:50 BST
- Last source update
- 28 Jul 2026, 14:50 BST
- FTS notice number
2026/S 000-071289- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06d569Find a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
28 Jul 2026 → 1 Jan 2027 · 4 dates- Planning notice published86 days ago28 Jul 2026, 14:50 BST
- Market engagement71 days ago12 Aug 2026, 23:59 BST
The Contracting Authority UK Research and Innovation would like to conduct pre-market engagement.
As part of this information gathering exercise, we have developed a series of questions to ascertain the capability, the capacity and the appetite of the current market and would welcome your responses.
Please see link below to access the questionnaire:
forms.cloud.microsoft/e/uYyqkBGhmn ↗
Due to the timeframe required, please ensure to complete the questionnaire before 14:00 hrs on 12th August 2026 to express your interest.
- Tender notice expected22 days ago30 Sept 2026, 23:59 BST
- Today22 Oct 2026
- Contract startsin 70 days1 Jan 2027
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published28 Jul 2026, 14:50 BSTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
3 public bodies on the noticeClients of the procurement agent
- UKSBSBeneficiary authority
- UK Shared Business Services LtdProcess contact pointProcuring entityShared Service
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender