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Published 28 Jul 2023, 15:19 BST

Official UK procurement notice

CT082 - Regional Heating Contract 2024

Official notice

Authority: Northern Ireland Housing Executive (Central government)

12 lotsWorksOpen procedureSME suitableMax 4 lots to bid
Sectors: Petroleum products, fuel, electricity and other sources of energy (09)Industrial machinery (42)Construction & Civil Engineering (45) Delivery: Northern Ireland (UKN)
Published estimate£603,868,668total for 12 lots
Submissions closed 20 Sept 2023awarded 12 Jan 2024
Awarded to H A MECHANICAL SERVICES LTD +4 more6 awards

What is being bought12 lots · detail below

Published requirement description

The Contracting Authority intends to enter into a NEC4 Term Service Contract with the successful Economic Operator(s) for the installation, maintenance, repair, servicing, replacement of boilers and heating systems within its properties to meet its obligations as a landlord. Full details can be found within the attached tender documents.

  • Recurrence: A further tender competition will be carried out prior to the conclusion of this contract.

CPV: Boiler installation work · Building construction work · Building installation work · Central-heating installation work · Electrical installation work · Electrical installation work of heating and other electrical building-equipment · Environmental improvement works · Gas-fitting installation work · Heat pumps · Heat-exchange units · Heat-recovery systems · Heating works · +9 more

Lots and requirements (12)Procurement structure

12 lots · 6 with a published value (£603,868,668 together) · a supplier may bid for at most 4 of them · same evaluation weights on every lot
Lot #1Belfast North / West BelfastAwardedRenewalPublished value£114,000,634
Delivery: Northern Ireland · North/West Belfast
Extensions: The initial service period is for 3 three years from the starting date, notwithstanding the date of the Contract if earlier. The Client has the option, at its sole discretion, to extend the period by such periods as the Client sees fit provided that the cumulative period of such extensions shall not exceed 4 four years from the date of the expiry of the initial service period i,e up to a potential 7 year term. · A further tender competition will be carried out prior to the conclusion of this contract.Variant bids: not allowed
09331000 Solar panels42511110 Heat pumps45210000 Building construction work45261410 Roof insulation work45262640 Environmental improvement works45300000 Building installation work
Lot #2South Mid Ulster/South Area/South West AreaAwardedRenewalPublished value£111,931,472
Delivery: Northern Ireland · Mid Ulster / South Area / South West Area
Extensions: The initial service period is for 3 three years from the starting date, notwithstanding the date of the Contract if earlier. The Client has the option, at its sole discretion, to extend the period by such periods as the Client sees fit provided that the cumulative period of such extensions shall not exceed 4 four years from the date of the expiry of the initial service period i,e up to a potential 7 year term. · A further tender competition will be carried out prior to the conclusion of this contract.Variant bids: not allowed
09331000 Solar panels42511110 Heat pumps45210000 Building construction work45261410 Roof insulation work45262640 Environmental improvement works45300000 Building installation work
Lot #3North Causeway Area/West AreaAwardedRenewalPublished value£102,863,138
Delivery: Northern Ireland · Causeway Area/ West Area
Extensions: The initial service period is for 3 three years from the starting date, notwithstanding the date of the Contract if earlier. The Client has the option, at its sole discretion, to extend the period by such periods as the Client sees fit provided that the cumulative period of such extensions shall not exceed 4 four years from the date of the expiry of the initial service period i,e up to a potential 7 year term. · A further tender competition will be carried out prior to the conclusion of this contract.Variant bids: not allowed
09331000 Solar panels42511110 Heat pumps45210000 Building construction work45261410 Roof insulation work45262640 Environmental improvement works45300000 Building installation work
Lot #4Belfast South and East Belfast/Lisburn and CastlereaghAwardedRenewalPublished value£99,015,839
Delivery: Northern Ireland · South East Belfast / Lisburn Castlereagh
Extensions: The initial service period is for 3 three years from the starting date, notwithstanding the date of the Contract if earlier. The Client has the option, at its sole discretion, to extend the period by such periods as the Client sees fit provided that the cumulative period of such extensions shall not exceed 4 four years from the date of the expiry of the initial service period i,e up to a potential 7 year term. · A further tender competition will be carried out prior to the conclusion of this contract.Variant bids: not allowed
09331000 Solar panels42511110 Heat pumps45210000 Building construction work45261410 Roof insulation work45262640 Environmental improvement works45300000 Building installation work
Lot #5North South Antrim/East AreaAwardedRenewalPublished value£90,668,457
Delivery: Northern Ireland · South Antrim / East Area
Extensions: The initial service period is for 3 three years from the starting date, notwithstanding the date of the Contract if earlier. The Client has the option, at its sole discretion, to extend the period by such periods as the Client sees fit provided that the cumulative period of such extensions shall not exceed 4 four years from the date of the expiry of the initial service period i,e up to a potential 7 year term. · A further tender competition will be carried out prior to the conclusion of this contract.Variant bids: not allowed
09331000 Solar panels42511110 Heat pumps45210000 Building construction work45261410 Roof insulation work45262640 Environmental improvement works45300000 Building installation work
Lot #6South North Down Ards/South DownAwardedRenewalPublished value£85,389,128
Delivery: Northern Ireland · North Down Ards / South Down
Extensions: The initial service period is for 3 three years from the starting date, notwithstanding the date of the Contract if earlier. The Client has the option, at its sole discretion, to extend the period by such periods as the Client sees fit provided that the cumulative period of such extensions shall not exceed 4 four years from the date of the expiry of the initial service period i,e up to a potential 7 year term. · A further tender competition will be carried out prior to the conclusion of this contract.Variant bids: not allowed
09331000 Solar panels42511110 Heat pumps45210000 Building construction work45261410 Roof insulation work45262640 Environmental improvement works45300000 Building installation work
Lot #7Belfast (North / West Belfast)PlannedLot estimate not published

See Section II.1.4 Short Description

Delivery: Northern Ireland
09330000 Solar energy42511100 Heat-exchange units42511110 Heat pumps44622000 Heat-recovery systems45232141 Heating works45262640 Environmental improvement works
Lot #8South (Mid Ulster / South Area / South West Area)PlannedLot estimate not published

See Section II.1.4 Short Description

Delivery: Northern Ireland
09331000 Solar panels42511100 Heat-exchange units44622000 Heat-recovery systems45232141 Heating works45262640 Environmental improvement works45300000 Building installation work
Lot #9North (Causeway Area/ West Area)PlannedLot estimate not published

See Section II.1.4 Short Description

Delivery: Northern Ireland
09331000 Solar panels42511100 Heat-exchange units44622000 Heat-recovery systems45232141 Heating works45262640 Environmental improvement works45300000 Building installation work
Lot #10Belfast (South and East Belfast / Lisburn and Castlereagh)PlannedLot estimate not published

See Section II.1.4 Short Description

Delivery: Northern Ireland
09331000 Solar panels42511100 Heat-exchange units44622000 Heat-recovery systems45232141 Heating works45262640 Environmental improvement works45300000 Building installation work
Lot #11North (South Antrim / East Area)PlannedLot estimate not published

See Section II.1.4 Short Description

Delivery: Northern Ireland
09331000 Solar panels42511100 Heat-exchange units44622000 Heat-recovery systems45232141 Heating works45262640 Environmental improvement works45300000 Building installation work
Lot #12South (North Down Ards / South Down)PlannedLot estimate not published

See Section II.1.4 Short Description

Delivery: Northern Ireland
09331000 Solar panels42511100 Heat-exchange units44622000 Heat-recovery systems45232141 Heating works45262640 Environmental improvement works45300000 Building installation work

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 6 lots
Quality: 30%Price: 70%
Published award criteria (2)
  • Quality: 30
  • Price: 70
Lot distribution rule: It is envisaged that Economic Operator will be restricted to tendering for 4 lots, with a further restriction that they can only be awarded a single lot, unless the award sequence is re-opened again.
Conditions of participation3
  • Suitability

    Please see tender documents for further information.

  • Economic & financial standing

    Please see tender documents for further information.

  • Technical & professional ability

    Please see tender documents for further information.

What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · A further tender competition will be carried out prior to the conclusion of this contract.
First published
28 Jul 2023, 15:19 BST
Last source update
23 Jan 2024, 08:51 GMT
Award evaluation window
13 Sept 2023 – …
FTS notice number
2024/S 000-002166
Classification (CPV)
Boiler installation workBuilding construction workBuilding installation workCentral-heating installation workElectrical installation workElectrical installation work of heating and other electrical building-equipmentEnvironmental improvement worksGas-fitting installation workHeat pumpsHeat-exchange units
+11 moreHeat-recovery systemsHeating works
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-03eb60 Find a Tender
Contract terms
Performance terms

Please see tender documents for further information.

Publisher note: Note it is envisaged that Low Carbon Technologies will be introduced during the life of these contracts.

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredLanguage: EN
Access & registration note: Free Northern Ireland registration

Tender documents are also served through a separate tool: https://etendersni.gov.uk/epps ↗

Submission deadline
20 Sept 2023, 15:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
13 Sept 2023, 15:30 BST
Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk/epps ↗

Timeline

4 Aug 2023 → 23 Jan 2024 · 5 dates
  1. Next notice expected
    4 Aug 2023, 00:00 BST
  2. Bids opened
    13 Sept 2023, 15:30 BST
  3. Submission deadline
    20 Sept 2023, 15:00 BST
  4. Bids must remain valid until
    11 Jan 2024, 23:59 GMT
  5. Notice published
    23 Jan 2024, 08:51 GMT

Notice history

5 events · 4 releases on Find a Tender · since 14 Aug 2023
  1. Status changed to active
    14 Aug 2023, 09:57 BST
  2. Procurement method changed
    14 Aug 2023, 09:57 BST
  3. Deadline published: 13 Sept 2023, 15:00 BST
    14 Aug 2023, 09:57 BST
  4. Deadline moved to 20 Sept 2023, 15:00 BST
    8 Sept 2023, 14:15 BST
    +7 days · was 13 Sept 2023, 15:00 BST
  5. Status changed to complete
    23 Jan 2024, 08:51 GMT
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineIV.2.2)13 Sept 202320 Sept 2023+7 d

Closing date for tender submissions has now changed from 13/09/2023 to 20/09/2023.

Routine re-releases (4)
  • 2023-07: 1 release · 28 Jul 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 6
Awarded value £603,868,6686 contracts exc. VAT
Bids received 365 from SMEs
Contracts signed 6latest 12 Jan 2024
Awarded toValueDateStatus
Lot 1 · Belfast North / West Belfast1 award
H A MECHANICAL SERVICES LTD£114,000,634 †—Awarded
Lot 2 · South Mid Ulster/South Area/South West Area1 award
BAYVIEW CONTRACTS LTDSME£111,931,472 †—Awarded
Lot 3 · North Causeway Area/West Area1 award
H A MECHANICAL SERVICES LTD£102,863,138 †—Awarded
Lot 4 · Belfast South and East Belfast/Lisburn and Castlereagh1 award
Greenview Gas (Ltd)SME£99,015,839 †—Awarded
Lot 5 · North South Antrim/East Area1 award
Equans Regeneration Ltd£90,668,457 †—Awarded
Lot 6 · South North Down Ards/South Down1 award
C T S PROJECTS LTDSME£85,389,128 †—Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Belfast North / West Belfast6bids · 6 electronic · 1 from abroad1——
2 · South Mid Ulster/South Area/South West Area6bids · 6 electronic · 1 from abroad1——
3 · North Causeway Area/West Area6bids · 6 electronic · 1 from abroad1——
4 · Belfast South and East Belfast/Lisburn and Castlereagh6bids · 6 electronic · 1 from abroad1——
5 · North South Antrim/East Area6bids · 6 electronic · 1 from abroad0——
6 · South North Down Ards/South Down6bids · 6 electronic · 1 from abroad1——

Contracting authority & participating public bodies

Northern Ireland Housing Executive

Contracting authorityCentral GovernmentRegional or local agency/officeHousing and community amenities 2 Adelaide Street, Belfast, UK, BT2 8BPContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Royal Courts of JusticeReview body Belfast

Bidders & participating suppliers

5 commercial parties on the notice
  • BAYVIEW CONTRACTS LTDAwarded supplier 23 Greenbank Industrial Estate, Newry, County Down, NEWRY, UK, BT34 2QUContact email, phone
  • C T S PROJECTS LTDAwarded supplier Unit A Milltown East Industrial Estate, NEWRY, UK, BT34 3PNContact email, phone
  • EQUANS REGENERATION LIMITEDAwarded supplier Q3 Quorum Business Park, Benton Lane, Newcastle upon Tyne, UK, NE12 8EXContact email, phone
  • GREENVIEW GAS LTDAwarded supplier Unit 1, Greenview Business Park, Edgar Road,, Carryduff, UK, BT8 8NBContact email, phone
  • H A MECHANICAL SERVICES LTDAwarded supplier 28 Five Mile Straight, MAGHERAFELT, UK, BT45 7EGContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.