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Official procurement procedure

CRM Phase 2 (University Admissions)

Educational software development services
Educational software package
Wales (UKL1)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Aberystwyth University: "CRM Phase 2 (University Admissions)". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityAberystwyth UniversityScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Aberystwyth University
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Aberystwyth University. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
4.8Bids / Report
20% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 27 active published awards; 25 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityAberystwyth University
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published16 Apr 2021, 12:04 BST
Last source update16 Apr 2021, 12:04 BST
Recurring procurementNot published
ClassificationEducational software development services, Educational software package
Delivery area
Wales (UKL1)
OCIDocds-h6vhtk-02a6df
What is being bought
University admissions system for all types of student, including direct applications (UG and PG), short courses, distance learning, pre-sessional, and UCAS. Delivered as SaaS including consultancy and training for implementation. The solution must extend upon the University’s existing Microsoft Dynamics 365 CRM marketing and recruitment system and work seamlessly in all respects with it. The solution must support the complete admissions journey from Marketing and Recruitment, through to Applications, including the use of intelligent decision making and student data transfer. The University operates a bespoke in-house developed SRS that the solution will integrate with. The system must be delivered bi-lingually in Welsh and English. The University requires an ability to input and shape the development of the product to ensure it meets our requirements.
What changed
From the official release history
  1. Status changed to complete
    16 Apr 2021, 12:04 BST
  2. Official notice release published
    16 Apr 2021, 12:04 BST
  3. Buyer information updated
    16 Apr 2021, 12:04 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    The University intends to contract with the only identified provider that fully meets its requirements, early in May 2021 for a 3 year period with up to an additional optional 2 years and is publishing its intentions in this regard via this VEAT notice, to maximise transparency, confirm the process to be followed and the reasons for same.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    16 Apr 2021, 12:04 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 16 Apr 2021, 00:00 BST · £500,000
Commercial outcome and competition
Awards
TRIBAL EDUCATION LTD
Not published · Not published · active
Contracts
Contract
£500,000 · signed 16 Apr 2021, 00:00 BST · active
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Aberystwyth University

Contracting authority GB-FTS-983
View buyer profile

  • Aberystwyth University
    buyer

    c/o Finance Office, Student Welcome Centre, Penglais Campus, Aberystwyth, UKL1, SY23 3FB
    lep27@aber.ac.uk
    +44 1970628716

  • High Court
    reviewBody

    Royal Courts of Justice, The Strand, London, WC2A 2LL
    +44 2079477501

  • TRIBAL EDUCATION LTD
    supplier

    Kings Orchard, 1 Queen Street, Bristol, UK, BS20HQ
    +44 8453133151
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleFollowing extensive market research the University is of the opinion that its requirements can only be met by the solution suggested by Tribal Education Ltd and the justification for this opinion is as follows: The University needs to ensure Phase 2 Admissions works seamlessly with Phase 1 (Marketing and Recruitment) – this is key to the project’s rationale and hence the initial contract for both phases through G-Cloud. The requirement is for seamless integration between phase 1 and 2. The majority of UK Universities have off-the-shelf commercial Student record systems that provide UCAS application integration. Aberystwyth University is in the unusual position of having an in-house developed SRS and application processing system. The University's requirement is to replace the in-house developed application acceptance and processing element. Therefore the requirement is for a UCAS and direct applications system that does not have to be part of a wider off-the-shelf SRS (i.e. standalone from a wider SRS). The Admissions component must be delivered as SaaS in line with the University’s “Cloud First” approach and operate seamlessly with Microsoft Portal and Dynamics being used for Phase 1 and direct applicants. The Admissions system provided needs to integrate with our in-house SRS. AI supported intelligent decision making should form part of the solution or feature on the product’s near-term roadmap. The user interface must be fully bilingual, supporting both the Welsh and English languages and allow seamless switching between them. In order to provide full transparency the University is publishing this VEAT Notice to inform the supply market of their intentions and also to confirm that a contract has not been offered currently, to the selected supplier. The University's intention is to publish this notice and allow a 10 day period to pass prior to a contract being offered without prior publication or a call for competition. If a potential supplier believes they can also provide a solution that fully meets these requirements, they can submit a written statement detailing their solution, within the next 10 days and the University will evaluate before moving ahead with any contract award.