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Find a TenderAwardedContract details notice
Published 17 Jun 2025, 17:34 BST

Official UK procurement notice

CPU 4140 Supply and delivery of Workwear, PPE, Uniforms & Hand Tools

Official notice

Authority: Nottingham City Council (Local council)

Open framework scheme8 lotsGoodsOpen procedureAbove thresholdSME suitable
Sectors: Agricultural machinery (16)Clothing, footwear, luggage articles and accessories (18)Electrical machinery, apparatus, equipment and consumables; lighting (31)
+3 moreSecurity, fire-fighting, police and defence equipment (35)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Construction Materials & Prefab (44)
 Delivery: East Midlands (UKF14)
Framework ceiling (notional)£2,500,000total for 8 lots · framework ceiling, not attributable revenue
Submissions closed 31 Jul 2025awarded 24 Mar 2026
Lots 8see the lot list below
Framework period 2 yrsends 19 Sept 2027 · up to 15 Sept 2029 with extensions · starts 19 Sept 2025

What is being bought8 lots · detail below

Published requirement description

Nottingham City Council ('the Authority') is seeking tenders from sufficiently experienced and qualified suppliers to establish a framework agreement for the supply and delivery of Workwear, Personal Protective Equipment, Uniforms and Tools. The Authority's detailed requirements are defined in the Service Specification outlined in the Invitation to Tender Document.

  • The authority expects to re-tender this requirement around 20 Sept 2030, 23:59 BST.

CPV: Brooms and brushes and other articles of various types · Cleaning products · Clothing, footwear, luggage articles and accessories · Miscellaneous gardening equipment · Protective and safety clothing · Protective coats or ponchos · Protective frock · Protective shirts or pants · Protective wristbands · Reflective vests · Safety equipment · Safety vests · +3 more

How this framework works

From the published notice
Type
Closed framework · open framework scheme (admission reopens)
Call-offs
call-offs are awarded directly to appointed suppliers, without further competition
Framework period
2 yrs · up to 4 yrs from 19 Sept 2025
Scheme runs until
19 Sept 2029
Supplier levy on call-offs (max %)
1% of call-off value
Published description of the framework

Price 55%

Quality 45%

Lots and requirements (8)Procurement structure

8 lots · all with a published value · same evaluation weights on every lot

Every one of these 2 lots carries the same published figure, £200,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1WorkwearAwardedRenewal 2 yrsSMEPublished value£800,000

The source published no individual description for this lot.

Contract period: 19 Sept 2025 – 19 Sept 2027 (2 yrs) · up to 15 Sept 2029 with extensionsValue: £800,000 exc. VAT · £960,000 inc. VAT
Delivery: East MidlandsEligibility: SME eligible
Extensions: The initial contract duration of 2 years with the option to extend for a further two 12-month periods, at the Authority's discretion.
18000000 Clothing, footwear, luggage articles and accessories35113000 Safety equipment
Lot #2UNIFORMAwardedRenewal 2 yrsSMEceiling above

The source published no individual description for this lot.

Contract period: 19 Sept 2025 – 19 Sept 2027 (2 yrs) · up to 15 Sept 2029 with extensions
Delivery: East MidlandsEligibility: SME eligible
Extensions: The initial contract duration of 2 years with the option to extend for a further two 12-month periods, at the Authority's discretion.
18000000 Clothing, footwear, luggage articles and accessories35113000 Safety equipment
Lot #3FOOTWEARAwardedRenewal 2 yrsSMEPublished value£500,000

The source published no individual description for this lot.

Contract period: 19 Sept 2025 – 19 Sept 2027 (2 yrs) · up to 15 Sept 2029 with extensionsValue: £500,000 exc. VAT · £600,000 inc. VAT
Delivery: East MidlandsEligibility: SME eligible
Extensions: The initial contract duration of 2 years with the option to extend for a further two 12-month periods, at the Authority's discretion.
18000000 Clothing, footwear, luggage articles and accessories35113400 Protective and safety clothing
Lot #4PERSONAL PROTECTIVE EQUIPMENT (PPE)AwardedRenewal 2 yrsSMEPublished value£400,000

The source published no individual description for this lot.

Contract period: 19 Sept 2025 – 19 Sept 2027 (2 yrs) · up to 15 Sept 2029 with extensionsValue: £400,000 exc. VAT · £480,000 inc. VAT
Delivery: East MidlandsEligibility: SME eligible
Extensions: The initial contract duration of 2 years with the option to extend for a further two 12-month periods, at the Authority's discretion.
18000000 Clothing, footwear, luggage articles and accessories35113400 Protective and safety clothing
Lot #5HAND TOOLS (GENERAL)AwardedRenewal 2 yrsSMEPublished value£250,000

The source published no individual description for this lot.

Contract period: 19 Sept 2025 – 19 Sept 2027 (2 yrs) · up to 15 Sept 2029 with extensionsValue: £250,000 exc. VAT · £300,000 inc. VAT
Delivery: East MidlandsEligibility: SME eligible
Extensions: The initial contract duration of 2 years with the option to extend for a further two 12-month periods, at the Authority's discretion.
44510000 Tools
Lot #6HORTICULTURAL TOOLSAwardedRenewal 2 yrsSMEceiling above

The source published no individual description for this lot.

Contract period: 19 Sept 2025 – 19 Sept 2027 (2 yrs) · up to 15 Sept 2029 with extensions
Delivery: East MidlandsEligibility: SME eligible
Extensions: The initial contract duration of 2 years with the option to extend for a further two 12-month periods, at the Authority's discretion.
16160000 Miscellaneous gardening equipment44500000 Tools, locks, keys, hinges, fasteners, chain and springs
Lot #7COMMUNITY PROTECTIONAwardedRenewal 2 yrsSMEPublished value£275,000

The source published no individual description for this lot.

Contract period: 19 Sept 2025 – 19 Sept 2027 (2 yrs) · up to 15 Sept 2029 with extensionsValue: £275,000 exc. VAT · £330,000 inc. VAT
Delivery: East MidlandsEligibility: SME eligible
Extensions: The initial contract duration of 2 years with the option to extend for a further two 12-month periods, at the Authority's discretion.
18000000 Clothing, footwear, luggage articles and accessories31521320 Torches35113400 Protective and safety clothing35113430 Safety vests35113440 Reflective vests35113450 Protective coats or ponchos
Lot #8CLEANSING EQUIPMENTAwardedRenewal 2 yrsSMEPublished value£100,000

The source published no individual description for this lot.

Contract period: 19 Sept 2025 – 19 Sept 2027 (2 yrs) · up to 15 Sept 2029 with extensionsValue: £100,000 exc. VAT · £120,000 inc. VAT
Delivery: East MidlandsEligibility: SME eligible
Extensions: The initial contract duration of 2 years with the option to extend for a further two 12-month periods, at the Authority's discretion.
39224000 Brooms and brushes and other articles of various types39830000 Cleaning products

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 8 lots
Quality: 45%Price: 55%
Published award criteria (2)
  • PRICE
  • QUALITY
What this means for your bid
  • Price carries 55 of 100 points: a 10% discount moves about 5.5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “CPU 4140 Supply and delivery of Workwear, PPE, Uniforms & Hand Tools” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Open framework scheme
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 20 Sept 2030
First published
17 Jun 2025, 17:34 BST
Last source update
21 May 2026, 15:43 BST
Award evaluation window
Submission end – 9 Sept 2025
Authority reference
CPU 4140
FTS notice number
2025/S 000-033098
Latest notice
Contract details notice (UK7)
Classification (CPV)
Brooms and brushes and other articles of various typesCleaning productsClothing, footwear, luggage articles and accessoriesMiscellaneous gardening equipmentProtective and safety clothingProtective coats or ponchosProtective frockProtective shirts or pantsProtective wristbandsReflective vests
+5 moreSafety equipmentSafety vests
Delivery area
East Midlands (UKF14)
Official registry OCID
ocds-h6vhtk-054ea2 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
31 Jul 2025, 12:00 BST
Clarification deadline
18 Jul 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Supplier levy on call-offs (max %)
call-off levy · 1% of call-off value
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

17 Jun 2025 → 21 May 2026 · 6 dates
  1. Tender notice published
    17 Jun 2025, 17:34 BST
  2. Clarification questions by
    18 Jul 2025, 17:00 BST
  3. Admission / appointment period endsperiod end, not a bid countdown
    31 Jul 2025, 12:00 BST
  4. Award decision expected by
    9 Sept 2025, 23:59 BST
  5. Contract starts
    19 Sept 2025, 00:00 BST
  6. Latest notice published156 days ago
    21 May 2026, 15:43 BST

Notice history

5 events · 3 releases on Find a Tender · since 17 Jun 2025
  1. Tender notice published
    17 Jun 2025, 17:34 BST
    UK4
  2. Tender notice published
    18 Jun 2025, 09:57 BST
    UK4
  3. Deadline moved to 31 Jul 2025, 12:00 BST
    18 Jun 2025, 09:57 BST
    +2 days · was 29 Jul 2025, 12:00 BST
  4. Contract details notice published
    21 May 2026, 15:43 BST
    UK7
  5. Status changed to complete
    21 May 2026, 15:43 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 4admitted to the panel · see the list ↓
Contracts signed 4latest 24 Mar 2026

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 1

    Signed
    24 Mar 2026
    Value
    £860,471
    Period
    24 Mar 2026 – 30 Apr 2030
    Status
    active
    3 agreed KPIs: Delivery within agreed time frame · Ordered goods redelivery after a day notification of delivering incorrectly · POD within 24 hours upon request
    • Delivery within agreed time frame
    • Ordered goods redelivery after a day notification of delivering incorrectly
    • POD within 24 hours upon request

  • Contract 2

    Signed
    24 Mar 2026
    Value
    £185,835
    Period
    24 Mar 2026 – 30 Apr 2030
    Status
    active
    3 agreed KPIs: Delivery within agreed time frame · Ordered goods redelivery after a day notification of delivering incorrectly · POD within 24 hours upon request
    • Delivery within agreed time frame
    • Ordered goods redelivery after a day notification of delivering incorrectly
    • POD within 24 hours upon request

  • Contract 3

    Signed
    24 Mar 2026
    Value
    £84,904
    Period
    24 Mar 2026 – 27 Apr 2030
    Status
    active
    3 agreed KPIs: Delivery within agreed time frame · Ordered goods redelivery after a day notification of delivering incorrectly · POD within 24 hours upon request
    • Delivery within agreed time frame
    • Ordered goods redelivery after a day notification of delivering incorrectly
    • POD within 24 hours upon request

  • Contract 4

    Signed
    24 Mar 2026
    Value
    £81,924
    Period
    24 Mar 2026 – 30 Apr 2030
    Status
    active
    3 agreed KPIs: Delivery within agreed time frame · Ordered goods redelivery after a day notification of delivering incorrectly · POD within 24 hours upon request
    • Delivery within agreed time frame
    • Ordered goods redelivery after a day notification of delivering incorrectly
    • POD within 24 hours upon request

Contracting authority & participating public bodies

Nottingham City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PZGG-1891-TDCX Loxley House, Station Street, Nottingham, East Midlands, NG2 3NGContact name, email

Framework contractors & participating bidders

4 commercial parties on the notice
  • ARDEN WINCH & CO LIMITEDFramework contractorGB-COH: 01253792GB-PPON: PPVV-4544-PDZV 9 Acres Hill Lane, South Yorkshire, Yorkshire & Humber, S9 4LRContact email
  • BUNZL UK LIMITEDFramework contractorGB-COH: 02902454GB-PPON: PHJT-3373-NMGZ York House, London, London, W1H 7JTContact email
  • SMI INT GROUP LIMITEDFramework contractorGB-COH: 07644080GB-PPON: PVYM-5594-XCWX Vision House, Bedford Road, Petersfield, South East, GU32 3QBContact email
  • TUDOR (UK) LTDFramework contractorGB-COH: 08693251GB-PPON: PMBM-5884-MNCN Export House, Baginton, West Midlands, CV3 4FRContact email

Official documents & specifications (6)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender