Official UK procurement notice
CP1 Security Screening Equipment: Supply, Commissioning & Support
Authority: City of Doncaster Council (Local council)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe Council and FlyDoncaster invite you to participate in the lotted Competitive Flexible Procedure (CFP) for the Supply, Commissioning and ongoing Support of Security Screening Equipment. Certain documents are operationally sensitive, aviation-security-sensitive, cyber-sensitive and/or commercially sensitive. To protect the integrity and security of airport operations and ensure that such information is only disclosed to suppliers with a credible ability to deliver the relevant Lot(s), the Council will restrict access to certain Stage 2 documents until completion of Stage 1. Procurement Procedure: This procurement is being conducted as a Competitive Flexible Procedure under sections 19 to 21 of the Procurement Act 2023. The Council has designed this lotted procurement as a multi-stage process due to the operationally sensitive, aviation security sensitive and commercially sensitive nature of certain procurement documents and the specialist technical requirements of the equipment. The procedure will be conducted in the following stages: Stage 1 – Conditions of Participation; Suppliers must submit a Stage 1 response demonstrating that they satisfy the conditions of participation (CoP) for the relevant Lot(s), including the technical ability to supply, install, commission and support compliant approved equipment for the relevant Lot(s). The return date for this stage is the 13th of July 2026. Stage 2 – Invitation to Tender; Only suppliers who successfully satisfy the Stage 1 conditions of participation for the relevant Lot(s) in accordance with Section 1 Part C will be invited to participate in Stage 2. Stage 2 suppliers will be issued with the restricted tender documents for the relevant Lot(s), including but not limited to the detailed specification, pricing schedule, quality questions and social value commitments. The return date for this stage is the 14th of August 2026. Stage 3 – Evaluation and Award; Stage 2 tenders will be evaluated in accordance with Section 1 Part C – Evaluation Strategy and Example, following which the Council may award one, some or all.
- The authority expects to re-tender this requirement around 1 Jan 2035, 23:59 GMT.
- How the procedure runs: Procurement Procedure: This procurement is being conducted as a Competitive Flexible Procedure under sections 19 to 21 of the Procurement Act 2023. The Council has designed this lotted procurement as a multi-stage process due to the operationally sensitive, aviation-security-sensitive and commercially sensitive nature of certain procurement documents and the specialist technical requirements of the equipment. The procedure will be conducted in the following stages: Stage 1 – Conditions of Participation; Suppliers must submit a Stage 1 response demonstrating that they satisfy the conditions of participation (CoP) for the relevant Lot(s), including the technical ability to supply, install, commission and support compliant approved equipment for the relevant Lot(s). Stage 2 – Invitation to Tender; Only suppliers who successfully satisfy the Stage 1 conditions of participation for the relevant Lot(s) in accordance with Section 1 Part C will be invited to participate in Stage 2. Stage 2 suppliers will be issued with the restricted tender documents for the relevant Lot(s), including but not limited to the detailed specification, pricing schedule, quality questions and social value commitments. Stage 3 – Evaluation and Award; Stage 2 tenders will be evaluated in accordance with Section 1 Part C Evaluation Strategy and Example, following which the Council may award one, some or all Lots. The following documents make up this CFP: Stage 1: • Section 1 Part A – Procurement Information and Instructions • Section 1 Part C – Evaluation Strategy & Example • Section 2 – The Terms and Conditions (the Contract) • CFP Part A – Procurement Specific Questionnaire (PSQ) • CFP Part A1 – Past Performance Reference Stage 2: • Section 1 Part B – Lot 1 SSc Specification • Section 1 Part B – Lot 2 ETD Specification • Section 1 Part B – Lot 3 LEDS Specification • Section 3 Part A – Quality Submission • Section 3 Part B – Price Submission • Section 3 Part C – Social Value Commitments Submission • Section 3 Part D – Reply Forms • Section 3 Part E – Tender Response Document Checklist Schedules: • Schedule 4 DP Non-Imaging Screening • Schedule 5 Cyber Security Requirements Appendices: • Appendix 1 NT16 • Appendix 2 NT19 • Appendix 3 NT28
CPV: Airport equipment · Baggage-scanning equipment · IT services: consulting, software development, Internet and support · Installation services of electrical equipment · Security equipment
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£850,000
- Economic & financial standing
Conditions of Participation in relation to this Lotted Competitive Flexible Procedure are available in CFP Part A Procurement Specific Questionnaire and Part A1 Past Performance Reference. The evaluation of these is explained in Section 1 Pat C Evaluation Strategy and Example.
- Technical & professional ability
Conditions of Participation in relation to this Lotted Competitive Flexible Procedure are available in CFP Part A Procurement Specific Questionnaire and Part A1 Past Performance Reference. The evaluation of these is explained in Section 1 Pat C Evaluation Strategy and Example.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Quality: 50%
- Price: 40%
- Social Value (Qualitative): 8%
- Social Value (Quantitative): 2%
Published award criteria (4)
- Quality: Quality questions will be assessed inline with the published criteria in Section 1 Part C. Quality is weighted at 50%.
- Social Value (Qualitative): The qualitative element of social value will be assessed inline with the published criteria in Section 1 Part C and the delivery plan question that is asked. Quantitative weighting is 8%.
- Price: The price element will be assessed against the responses to Section 3 Part B and inline with the published criteria in Section 1 Part C. Price weighting is 40%.
- Social Value (Quantitative): The quantitative element of social value will be assessed against the response to Section 3 Part C and assessed in line with Section 1 Part C.
- Economic & financial standing
Conditions of Participation in relation to this Lotted Competitive Flexible Procedure are available in CFP Part A Procurement Specific Questionnaire and Part A1 Past Performance Reference. The evaluation of these is explained in Section 1 Pat C Evaluation Strategy and Example.
- Technical & professional ability
Conditions of Participation in relation to this Lotted Competitive Flexible Procedure are available in CFP Part A Procurement Specific Questionnaire and Part A1 Past Performance Reference. The evaluation of these is explained in Section 1 Pat C Evaluation Strategy and Example.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Jan 2035
- First published
- 11 Aug 2025, 11:30 BST
- Last source update
- 1 Sept 2026, 08:00 BST
- Award evaluation window
- Submission end – 17 Aug 2026
- Authority reference
2635- FTS notice number
2026/S 000-057211- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-058500Find a Tender
- How it runs
Procurement Procedure: This procurement is being conducted as a Competitive Flexible Procedure under sections 19 to 21 of the Procurement Act 2023. The Council has designed this lotted procurement as a multi-stage process due to the operationally sensitive, aviation-security-sensitive and commercially sensitive nature of certain procurement documents and the specialist technical requirements of the equipment. The procedure will be conducted in the following stages: Stage 1 – Conditions of Participation; Suppliers must submit a Stage 1 response demonstrating that they satisfy the conditions of participation (CoP) for the relevant Lot(s), including the technical ability to supply, install, commission and support compliant approved equipment for the relevant Lot(s). Stage 2 – Invitation to Tender; Only suppliers who successfully satisfy the Stage 1 conditions of participation for the relevant Lot(s) in accordance with Section 1 Part C will be invited to participate in Stage 2. Stage 2 suppliers will be issued with the restricted tender documents for the relevant Lot(s), including but not limited to the detailed specification, pricing schedule, quality questions and social value commitments. Stage 3 – Evaluation and Award; Stage 2 tenders will be evaluated in accordance with Section 1 Part C Evaluation Strategy and Example, following which the Council may award one, some or all Lots. The following documents make up this CFP: Stage 1:
- Section 1 Part A – Procurement Information and Instructions
- Section 1 Part C – Evaluation Strategy & Example
- Section 2 – The Terms and Conditions (the Contract)
- CFP Part A – Procurement Specific Questionnaire (PSQ)
- CFP Part A1 – Past Performance Reference Stage 2:
- Section 1 Part B – Lot 1 SSc Specification
- Section 1 Part B – Lot 2 ETD Specification
- Section 1 Part B – Lot 3 LEDS Specification
- Section 3 Part A – Quality Submission
- Section 3 Part B – Price Submission
- Section 3 Part C – Social Value Commitments Submission
- Section 3 Part D – Reply Forms
- Section 3 Part E – Tender Response Document Checklist Schedules:
- Schedule 4 DP Non-Imaging Screening
- Schedule 5 Cyber Security Requirements Appendices:
- Appendix 1 NT16
- Appendix 2 NT19
- Appendix 3 NT28
- Risks
Department of Transport (DfT) can and may suddenly mandate hardware and/or software changes for equipment on the Approved Equipment List. This could result in equipment supplied under these contracts requiring upgrades at an additional cost.
How it was run
Official notice- Submission deadline
- 13 Jul 2026, 12:00 BST
- Clarification deadline
- 29 Jun 2026, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
11 Aug 2025 → 28 Sept 2026 · 9 dates- Planning notice published11 Aug 2025, 11:30 BST
- Next notice expected23 Aug 2025, 00:59 BST
- Market engagement23 Aug 2025, 00:59 BST
- Tender notice published130 days ago17 Jun 2026, 14:59 BST
- Clarification questions by118 days ago29 Jun 2026, 16:00 BST
- Submission deadline104 days ago13 Jul 2026, 12:00 BST
- Award decision expected by68 days ago17 Aug 2026, 23:59 BST
- Latest notice published54 days ago1 Sept 2026, 08:00 BST
- Contract starts27 days ago28 Sept 2026
Notice history
8 events · 3 releases on Find a Tender · since 11 Aug 2025- Preliminary market engagement notice published11 Aug 2025, 11:30 BSTUK2
- Tender notice published17 Jun 2026, 14:59 BSTUK4
- Published value published: £850,00017 Jun 2026, 14:59 BST
- Status changed to active17 Jun 2026, 14:59 BST
- Procurement method changed17 Jun 2026, 14:59 BST
- Deadline published: 13 Jul 2026, 12:00 BST17 Jun 2026, 14:59 BST
- Procurement termination notice published1 Sept 2026, 08:00 BSTUK12
- Status changed to complete1 Sept 2026, 08:00 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 1 Sept 2026 | CancelledDuring the second-stage evaluation of the Competitive Flexible Procedure, the Authority identified that material amendments are required to the technical and functional specifications across all 3 lots to ensure that the procurement accurately reflects its operational requirements. The Authority has determined that the required amendments cannot appropriately be made through clarification because they could affect supplier participation, proposed solutions and the outcome of the competition. Continuing the present procedure would therefore not provide all suppliers with an equal opportunity to compete against the revised requirements. The Authority has decided not to award the contracts and to terminate the procurement in its entirety. The specifications will be reviewed before any new procurement is commenced. Any future opportunity will be advertised separately. |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- FlyDoncaster LimtedContracting authorityPublic undertaking
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender