Official UK procurement notice
COV - Cleaning Services at Central Library 2026
Authority: Coventry City Council (Local council)
What is being bought
Published requirement descriptionCoventry City Council have requirements for a cleaning attendant for the toilet facilities on ground floor, Central Library, Smithford Way. The service is currently being provided by AAFD Services Ltd and coming to an end on 21st October 2026.
- The authority expects to re-tender this requirement around 13 Aug 2026, 23:59 BST.
CPV: Cleaning and sanitation services · Cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£320,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price
- Quality
- Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 13 Aug 2026
- First published
- 19 Jun 2026, 11:12 BST
- Last source update
- 9 Sept 2026, 10:02 BST
- Award evaluation window
- Submission end – 27 Aug 2026
- Authority reference
COV26563- FTS notice number
2026/S 000-057951- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06b8d9Find a Tender
How it was run
Official notice- Submission deadline
- 23 Jul 2026, 12:00 BST
- Clarification deadline
- 23 Jul 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Please register via the Council's e-procurement system - CSW-JETS via sell2.in-tend.co.uk/midlands/home ↗
CSW-JETS is a sub-regional e-tendering portal run by In-tend. Since February 2010, Coventry; Solihull; Warwickshire; Nuneaton and Bedworth; Rugby alongside other local district Councils have been working together as a shared procurement service. In conjunction with Solihull Community Housing, we have joined together to bring you a collaborative E-Tendering portal. CSW-JETS enables us to advertise our opportunities across all authorities through the same system. This means that there is a single point of contact for procurement in the sub-region so you only have to register once to receive notifications for all authorities. Registering on the portal will make it easier for local suppliers to find, respond to and be alerted to tender opportunities.
Registration is free, and takes just a few minutes. When complete, you will be able to express interest in any of the Councils’/Authorities’ opportunities when they are made available including this tender. In addition, we will be able to access your details whenever we have a requirement, and you may then be invited to tender or quote for work. Once you are registered and log in to the system you will be able to locate the tender opportunity, express interest and access the documentation.
Timeline
19 Jun 2026 → 22 Oct 2026 · 8 dates- Tender notice published125 days ago19 Jun 2026, 11:12 BST
- Clarification questions by91 days ago23 Jul 2026, 12:00 BST
- Submission deadline91 days ago23 Jul 2026, 12:00 BST
- Assessment summaries sent71 days ago12 Aug 2026, 00:00 BST
- Standstill ends61 days ago21 Aug 2026, 23:59 BST
- Award decision expected by55 days ago27 Aug 2026, 23:59 BST
- Latest notice published43 days ago9 Sept 2026, 10:02 BST
- Contract startsearlier today22 Oct 2026, 00:00 BST
Notice history
5 events · 3 releases on Find a Tender · since 19 Jun 2026- Tender notice published19 Jun 2026, 11:12 BSTUK4
- Contract award notice published12 Aug 2026, 08:19 BSTUK6
- Status changed to complete12 Aug 2026, 08:19 BST
- Contract signature expected25 Aug 2026, 23:59 BSTscheduled
- Contract details notice published9 Sept 2026, 10:02 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Sansum Solutions Group Limited22 Oct 2026 – 21 Oct 2028 · up to 21 Oct 2030Extensions: one period of 24 months | £320,000 | 12 Aug 2026 | Awarded |
Contracts
Contract 1 · Sansum Solutions Group Limited
- Signed
- 2 Sept 2026
- Value
- £320,000
- Period
- 22 Oct 2026 – 21 Oct 2028 · up to 21 Oct 2030 with extensions
- Status
- active
- Extensions
- one period of 24 months
3 agreed KPIs: Customer Service · Staff puctuality · Staff management
- Customer Service, Issues raised to Supplier’s contact, recorded, responded to and feedback provided to Coventry City Council within 24 hours
- Staff puctuality, Staff punctuality - Arrive on time
- Staff management, Unplanned absence/‘No shows’ resolved within an hour
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 19final-stage tenders | 14 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Sansum Solutions Group LimitedAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender