Official UK procurement notice
Corporately Branded Events & Exhibitions
Authority: Senedd Cymru / Welsh Parliament (Central government)
What is being bought
Published requirement descriptionThe Welsh Parliament (Senedd Cymru) are looking to work with 1 supplier for their Corporately Branded Events & Exhibitions contract. This requirement will focus on the design and set up of branded stands at events and exhibitions, giving the Senedd a visible presence at key events, and promoting the Senedd's brand.
- How the procedure runs: Please see specification for further detail. Further to the evaluation of the responses received we will look to invite a minimum of 5 suppliers to tender, dependant on the suitability and quality of experience submitted (assuming 5 or more suppliers respond to the Conditions of Participation). A full tender response to our requirements will be required at the Tender stage.
CPV: Marketing services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£225,000
- Economic & financial standing
Selection criteria as stated in the procurement documents
- Technical & professional ability
Selection criteria as stated in the procurement documents
- Condition of participationshortlisting
As outlined in specification
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 60%
- Cost: 40%
Published award criteria (2)
- Cost: Cost for the Scenario outlined in the specification
- Quality: As outlined in the specification
- Economic & financial standing
Selection criteria as stated in the procurement documents
- Technical & professional ability
Selection criteria as stated in the procurement documents
- Condition of participationshortlisting
As outlined in specification
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 27 Apr 2026, 10:30 BST
- Last source update
- 6 Jul 2026, 18:12 BST
- Award evaluation window
- Submission end – 19 Oct 2026
- Authority reference
1278- FTS notice number
2026/S 000-055770- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-068b41Find a Tender- Contract terms summary
As outlined in procurement documents.
- How it runs
Please see specification for further detail.
Further to the evaluation of the responses received we will look to invite a minimum of 5 suppliers to tender, dependant on the suitability and quality of experience submitted (assuming 5 or more suppliers respond to the Conditions of Participation). A full tender response to our requirements will be required at the Tender stage.
- Risks
As outlined in procurement documents.
How it was run
Official notice- Requests to participate (first stage)
- 13 Jul 2026, 10:00 BST
- Submission deadline
- 13 Jul 2026, 10:00 BST
- Clarification deadline
- 6 Jul 2026, 10:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Timeline
27 Apr 2026 → 27 Oct 2026 · 9 dates- Planning notice published178 days ago27 Apr 2026, 10:30 BST
- Market engagement164 days ago11 May 2026, 23:59 BST
Interested suppliers can request the pre market engagement questionnaire by emailing [email protected].
The information gathered through this engagement will support the Welsh Parliament in shaping any subsequent procurement strategy. Participation is voluntary, and responses will be used for research and planning purposes only. Completion of the questionnaire does not form part of any formal procurement process, nor does it create any obligation or advantage in any future tender.
Suppliers with relevant experience in delivering event stand design and set up services are encouraged to take part. Your insights will help ensure that any future approach is well informed, proportionate, and aligned with best practice.
Responses must be submitted to Alex Jennings ([email protected]) by Monday 11th May at 10:00.
We appreciate your time and contribution to this engagement exercise and look forward to hearing from you.
- Next notice expected154 days ago21 May 2026, 23:59 BST
- Tender notice published132 days ago12 Jun 2026, 14:36 BST
- Clarification questions by108 days ago6 Jul 2026, 10:00 BST
- Latest notice published108 days ago6 Jul 2026, 18:12 BST
- Submission deadline101 days ago13 Jul 2026, 10:00 BST
- Award decision expected by3 days ago19 Oct 2026, 23:59 BST
- Today22 Oct 2026
- Contract startsin 4 days27 Oct 2026
Notice history
7 events · 4 releases on Find a Tender · since 27 Apr 2026- Preliminary market engagement notice published27 Apr 2026, 10:30 BSTUK2
- Tender notice published12 Jun 2026, 14:36 BSTUK4
- Published value updated to £225,00012 Jun 2026, 14:36 BSTwas £133,400
- Status changed to active12 Jun 2026, 14:36 BST
- Procurement method changed12 Jun 2026, 14:36 BST
- Tender notice published16 Jun 2026, 11:11 BSTUK4
- Tender notice published6 Jul 2026, 18:12 BSTUK4
Published amendments (2)
Corrected pricing including VAT to 270,000 GBP.
Corrected pricing including VAT to 270,000 GBP & start date corrected to 27/10/2026.
Routine re-releases (4)
- 2026-04: 1 release · 27 Apr 2026
Contracting authority & participating public bodies
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Specification
- Technical specifications As outlined in the tender documents
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender