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Contract for Security Maintenance

Closed-circuit surveillance system
Closed-circuit television cameras
Surveillance and security systems and devices
+1 more
South East (UKJ12)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: OPEN UNIVERSITY(THE): "Contract for Security Maintenance". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityOPEN UNIVERSITY(THE)Scope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: OPEN UNIVERSITY(THE)
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for OPEN UNIVERSITY(THE). These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
4.6Bids / Report
40% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 6 active published awards; 5 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityOPEN UNIVERSITY(THE)
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published25 Feb 2022, 11:41 GMT
Last source update25 Feb 2022, 11:41 GMT
Recurring procurementNot published
ClassificationClosed-circuit surveillance system, Closed-circuit television cameras, Surveillance and security systems and devices, Video-surveillance system
Delivery area
South East (UKJ12)
OCIDocds-h6vhtk-031b31
What is being bought
The Open University have awarded a new contract to the current security maintenance partner covering the installation and maintenance, on a nationwide basis, including Ireland, of Access Control, CCTV, Intruder Alarms, Intercoms, Control Room Monitoring Equipment and the integration of these into a single platform with links to the University's IT system. This includes external monitoring of intruder alarms.
What changed
From the official release history
  1. Status changed to complete
    25 Feb 2022, 11:41 GMT
  2. Official notice release published
    25 Feb 2022, 11:41 GMT
  3. Buyer information updated
    25 Feb 2022, 11:41 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    The Open University has awarded a new contract to the current security maintenance partner which covers the installation and maintenance, on a nationwide basis, including Ireland, of Access Control, CCTV, Intruder Alarms, Intercoms, Control Room Monitoring Equipment and the integration of these into a single platform with links to the University's IT system. This includes external monitoring of intruder alarms. The system covers all OU sites and comprises 834 card readers, 391 CCTV cameras, 37 intruder alarms and 18 intercoms. The system is utilised to produce all of the ID cards for staff, PGR students and contractors. The main access control system is Maxxess and is the backbone of all of the systems, forming the integration link that permits monitoring and responses to all of the electronic security systems. The Maxxess system also permits access to the data on the card holders that is utilised across all OU locations for the use of printers and scanners and the Library barcode system for logging books in and out. The system has been in place for more than 15 years and has been regularly upgraded to the latest software and firmware.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    25 Feb 2022, 11:41 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 25 Feb 2022, 00:00 GMT · £890,000
Commercial outcome and competition
Awards
Visual Electronic Services Ltd
Not published · Not published · active
Contracts
Contract for Security Maintenance
£890,000 · signed 25 Feb 2022, 00:00 GMT · active
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

OPEN UNIVERSITY(THE)

Contracting authority GB-FTS-10604
View buyer profile

  • OPEN UNIVERSITY(THE)
    buyer

    Walton Hall, MILTON KEYNES, UKJ12, MK76AA
    finance-tenders@open.ac.uk
    +44 1908655814

  • N/A
    reviewBody

    N/A

  • Visual Electronic Services Ltd
    supplier

    16 Bridgegate Business Park, Aylesbury, UKJ13, HP19 8XN
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleThe University committed to its current access control system over 15 years ago. This system has expanded over the years covering all of its sites with one card allowing access to all areas. There are many hundreds of card readers and an in-built link with our IT systems to allow the verification of printing and scanning across all of the University's multifunctional devices and use of Library booking system. The current system is Maxxess. The approved list of partners that Maxxess will supply equipment to has differing levels of accreditation which ranks them in terms of experience and knowledge on the product. The current supplier has 15 years plus experience with the Open University (OU) to provide and deal with highly complex large networked systems, working to a Platinum accreditation on a Maxxess system with nationwide capability. Key elements that a platinum accredited supplier possesses are: • Advanced System engineering solution Course • Advanced System conversion from Lenel to Maxxess software Course • Advanced System Management and Database management Course • Advanced System Integration and SQL management Course • Partner provides annual documentation of at least five end customers with complete solutions specification These elements are essential for the ongoing development and maintenance of the OU's electronic security systems. To change out the access control system and all of the links it has to other security systems and the wider IT systems would require a large investment and would be directly opposed to the University's sustainability programme. In addition to the Maxxess element of the security systems the other core parts (CCTV, intruder alarms and intercoms) are all linked on a complex network forming part of the OU network. These again are specialist skills that the current supplier has demonstrated over many years that they continue to possess and enhance working as partners with the OU.