Find a TenderAwardedContract details notice

Published 16 Sept 2025, 16:10 BST

Official UK procurement notice

Contract for Curatorial, Conservation and Collections Management support (Natural Science) to Hartlepool Borough Council as part of the Museum of Hartlepool's Tides of Change project

Official notice

Authority: Hartlepool Borough Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable

Sectors: Research & Development (R&D) (73)Education & Training (80)Cleaning & Environmental Services (90)

+1 more

Recreational, cultural and sporting services (92)

Delivery: North East (UKC11)

Published estimate£11,000≈ £3k / year · £13,200 inc. VAT4.5% below final estimate

Submissions closed 1 Oct 2025awarded 18 Nov 2025

Awarded to Blue Tokay Ltd

Contract term 3 yrs 5 moends 31 Mar 2029 · starts 20 Oct 2025

What is being bought

Published requirement description

Hartlepool Borough Council (HBC) Museum and Gallery Team are seeking a qualified and experienced Natural Sciences collections specialist as part of the 'Tides of Change: Revitalising the Museum of Hartlepool and PS Wingfield Castle' project.

CPV: Education and training services · Environmental services · Library, archives, museums and other cultural services · Research and development services and related consultancy services

The lotProcurement structure

single lot · value published

Lot #1Awarded 3 yrs 5 moSMEVCSEPublished value£11,000

Contract period: 20 Oct 2025 – 31 Mar 2029 (3 yrs 5 mo)Value: £11,000 exc. VAT · £13,200 inc. VAT

Delivery: North EastEligibility: SME eligibleVCSE eligible

73000000 Research and development services and related consultancy services 80000000 Education and training services 90700000 Environmental services 92500000 Library, archives, museums and other cultural services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: 70% Quality 30% Price

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 16 Sept 2025, 16:10 BST
Last source update: 18 Nov 2025, 17:04 GMT
Authority reference: OPEN20251611
FTS notice number: 2025/S 000-057053
Latest notice: Contract details notice (UK7)
Classification (CPV): Education and training servicesEnvironmental servicesLibrary, archives, museums and other cultural servicesResearch and development services and related consultancy services
Delivery area: North East (UKC11)
Official registry OCID: ocds-h6vhtk-059b90 Find a Tender

How it was run

Official notice

Run through: OPEN-UK

Supplier login requiredElectronic submission allowed

Access & registration note: Free

Submission deadline: 1 Oct 2025, 14:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

The NEPO E-Procurement Portal is being used for this Tender. In order to express your interest please register as a supplier on the NEPO. www.open-uk.org ↗

Once you have registered please browse the opportunities. The reference for this tender is as follows:-

Open Reference No. OPEN20251611

Timeline

16 Sept 2025 → 18 Nov 2025 · 4 dates

Tender notice published
16 Sept 2025, 16:10 BST
Submission deadline386 days ago
1 Oct 2025, 14:00 BST
Contract starts368 days ago
20 Oct 2025, 00:00 BST
Latest notice published338 days ago
18 Nov 2025, 17:04 GMT

Notice history

3 events · 2 releases on Find a Tender · since 16 Sept 2025

Tender notice published
16 Sept 2025, 16:10 BST
UK4
Contract details notice published
18 Nov 2025, 17:04 GMT
UK7
Status changed to complete
18 Nov 2025, 17:04 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value (inc. VAT) £10,5001 contract inc. VAT; no net value published

Contracts signed 1latest 18 Nov 2025

Awarded to	Value	Date	Status
Blue Tokay LtdSME	£10,500 inc. VAT †	—	Awarded

Contracts

Contract 1 · Blue Tokay LtdSME
Signed
18 Nov 2025
Value
£10,500 inc. VAT
Period
21 Nov 2025 – 31 Jan 2026
Status
active

Contracting authority & participating public bodies

Hartlepool Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PTCQ-5564-CHJP Civic Centre, Victoria Road, Hartlepool, North East, TS24 8AYContact email

Bidders & participating suppliers

1 commercial party on the notice

Blue Tokay LtdAwarded supplier Unit 4b Riverside Industrial Estate, Langley Park,, Co. Durham, North East, DH7 9TUContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender18 Nov 2025, 17:04 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender16 Sept 2025, 16:10 BST