Official UK procurement notice
Contract for Conservation and Collections Management support (Paperbased collections to Hartlepool Borough Council as part of the Museum of Hartlepool's Tides of Change project.
Authority: Hartlepool Borough Council (Local council)
What is being bought
Published requirement descriptionHartlepool Borough Council (HBC) Museum and Gallery Team are seeking a qualified and experienced collections specialist as part of the 'Tides of Change: Revitalising the Museum of Hartlepool and PS Wingfield Castle' project.
Context for the Brief
We are seeking an experienced paper conservator or collections specialist to support the assessment, conservation, and long-term care of our paper-based collections during the Development and Delivery Phases of the 'Tides of Change' project - subject to a successful Delivery Phase award.
Our paper-based collections include works on paper (drawings, watercolours, and prints), photographs, maps, documents, certificates, and archival materials. A key component is the Robert Wood Collection, named after local historian Robert Wood, who compiled over 40,000 items of historical printed ephemera. These include posters, memorial cards, advertisements, and business stationery salvaged from local printers. The collection provides vital insight into Hartlepool's social, commercial, and civic life from the 19th century onward. Due to their fragility and cultural significance, items within this collection require assessment, conservation, and in some cases facsimile reproduction to enable future display and access.
Tides of Change is made possible thanks to support from The National Lottery Heritage Fund and National Lottery players.
CPV: Education and training services · Environmental services · Library, archives, museums and other cultural services · Research and development services and related consultancy services
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lot awarding rule: 30% Price 70% Quality
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 16 Sept 2025, 16:38 BST
- Last source update
- 27 Oct 2025, 15:27 GMT
- Authority reference
OPEN23102025131916- FTS notice number
2025/S 000-057071- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-059b9dFind a Tender
How it was run
Official notice- Submission deadline
- 1 Oct 2025, 14:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
The NEPO E-Procurement Portal is being used for this Tender. In order to express your interest please register as a supplier on the NEPO portal www.open-uk.org ↗ Home - Open | Developed by Nepo Once you have registered please browse the opportunities. The reference for this tender is as follows:-
Open Reference No. OPEN20251613
Completed submissions must be returned via the NEPO E-Procurement Portal not later than 2pm on Wednesday, 1st October 2025.
Timeline
16 Sept 2025 → 27 Oct 2025 · 4 dates- Tender notice published16 Sept 2025, 16:38 BST
- Submission deadline389 days ago1 Oct 2025, 14:00 BST
- Contract starts371 days ago20 Oct 2025, 00:00 BST
- Latest notice published363 days ago27 Oct 2025, 15:27 GMT
Notice history
3 events · 2 releases on Find a Tender · since 16 Sept 2025- Tender notice published16 Sept 2025, 16:38 BSTUK4
- Contract details notice published27 Oct 2025, 15:27 GMTUK7
- Status changed to complete27 Oct 2025, 15:27 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Artworks Conservation LimitedSME | £11,000 † | — | Awarded |
Contracts
Contract for Conservation and Collections Management support (Paperbased collections to Hartlepool Borough Council as part of the Museum of Hartlepool's Tides of Change project. · Artworks Conservation LimitedSME
- Signed
- 23 Oct 2025
- Value
- £11,000
- Period
- 27 Oct 2025 – 26 Jan 2026
- Status
- active
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Artworks Conservation LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Tender notice Tender notice on Find a Tender