Find a TenderAwardedContract details notice
Published 16 Sept 2025, 16:38 BST

Official UK procurement notice

Contract for Conservation and Collections Management support (Paperbased collections to Hartlepool Borough Council as part of the Museum of Hartlepool's Tides of Change project.

Official notice

Authority: Hartlepool Borough Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Published estimate£11,000≈ £3k / year · £13,200 inc. VAT
Submissions closed 1 Oct 2025awarded 23 Oct 2025
Awarded to Artworks Conservation Limited
Contract term 3 yrs 5 moends 31 Mar 2029 · starts 20 Oct 2025

What is being bought

Published requirement description

Hartlepool Borough Council (HBC) Museum and Gallery Team are seeking a qualified and experienced collections specialist as part of the 'Tides of Change: Revitalising the Museum of Hartlepool and PS Wingfield Castle' project.

Context for the Brief

We are seeking an experienced paper conservator or collections specialist to support the assessment, conservation, and long-term care of our paper-based collections during the Development and Delivery Phases of the 'Tides of Change' project - subject to a successful Delivery Phase award.

Our paper-based collections include works on paper (drawings, watercolours, and prints), photographs, maps, documents, certificates, and archival materials. A key component is the Robert Wood Collection, named after local historian Robert Wood, who compiled over 40,000 items of historical printed ephemera. These include posters, memorial cards, advertisements, and business stationery salvaged from local printers. The collection provides vital insight into Hartlepool's social, commercial, and civic life from the 19th century onward. Due to their fragility and cultural significance, items within this collection require assessment, conservation, and in some cases facsimile reproduction to enable future display and access.

Tides of Change is made possible thanks to support from The National Lottery Heritage Fund and National Lottery players.

CPV: Education and training services · Environmental services · Library, archives, museums and other cultural services · Research and development services and related consultancy services

The lotProcurement structure

single lot · value published
Lot #1Awarded 3 yrs 5 moSMEVCSEPublished value£11,000
Contract period: 20 Oct 2025 – 31 Mar 2029 (3 yrs 5 mo)Value: £11,000 exc. VAT · £13,200 inc. VAT
Delivery: North EastEligibility: SME eligibleVCSE eligible

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: 30% Price 70% Quality

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
16 Sept 2025, 16:38 BST
Last source update
27 Oct 2025, 15:27 GMT
Authority reference
OPEN23102025131916
FTS notice number
2025/S 000-057071
Latest notice
Contract details notice (UK7)
Classification (CPV)
Education and training servicesEnvironmental servicesLibrary, archives, museums and other cultural servicesResearch and development services and related consultancy services
Delivery area
North East (UKC11)
Official registry OCID
ocds-h6vhtk-059b9d Find a Tender

How it was run

Official notice
Run through: OPEN-UK
Supplier login requiredElectronic submission allowed
Access & registration note: Free
Submission deadline
1 Oct 2025, 14:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

The NEPO E-Procurement Portal is being used for this Tender. In order to express your interest please register as a supplier on the NEPO portal www.open-uk.org ↗ Home - Open | Developed by Nepo Once you have registered please browse the opportunities. The reference for this tender is as follows:-

Open Reference No. OPEN20251613

Completed submissions must be returned via the NEPO E-Procurement Portal not later than 2pm on Wednesday, 1st October 2025.

Timeline

16 Sept 2025 → 27 Oct 2025 · 4 dates
  1. Tender notice published
    16 Sept 2025, 16:38 BST
  2. Submission deadline389 days ago
    1 Oct 2025, 14:00 BST
  3. Contract starts371 days ago
    20 Oct 2025, 00:00 BST
  4. Latest notice published363 days ago
    27 Oct 2025, 15:27 GMT

Notice history

3 events · 2 releases on Find a Tender · since 16 Sept 2025
  1. Tender notice published
    16 Sept 2025, 16:38 BST
    UK4
  2. Contract details notice published
    27 Oct 2025, 15:27 GMT
    UK7
  3. Status changed to complete
    27 Oct 2025, 15:27 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £11,0001 contract exc. VAT
Contracts signed 1latest 23 Oct 2025
Awarded toValueDateStatus
Artworks Conservation LimitedSME£11,000 †—Awarded

Contracts

  • Contract for Conservation and Collections Management support (Paperbased collections to Hartlepool Borough Council as part of the Museum of Hartlepool's Tides of Change project. · Artworks Conservation LimitedSME

    Signed
    23 Oct 2025
    Value
    £11,000
    Period
    27 Oct 2025 – 26 Jan 2026
    Status
    active

Contracting authority & participating public bodies

Hartlepool Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PTCQ-5564-CHJP Civic Centre, Victoria Road, Hartlepool, North East, TS24 8AYContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Artworks Conservation LimitedAwarded supplier Burnside, Wormald Green, Harrogate, North Yorkshire, Yorkshire & Humber, HG3 3PSContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender