Find a TenderAwarded
Published 15 Feb 2022, 09:25 GMT

Official UK procurement notice

Consultancy Services · UK public procurement notice

Official notice

Authority: LHC Procurement Group Limited for the Welsh Procurement Alliance (WPA)·Consortium: 3 public authorities

Framework agreement23 lotsServicesOpen procedureSME suitable
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 13 Oct 2022awarded 25 Apr 2023
Lots 23see the lot list below

What is being bought23 lots · detail below

Published requirement description

The framework will cover the geographical area of England. The full list of lots available under this framework is:

Lot 1a Architectural Services (Building)

Lot 1b Architectural Services (Landscaping)

Lot 1c Project Management & Administration Services

Lot 1d Construction Contract Administration

Lot 1e Employers Agents

Lot 1f Planning Services

Lot 1g Master Planning

Lot 1h Principal Designer

Lot 1i Civil and Structural Engineering Services

Lot 1j Clerk of Works

Lot 1k Building Surveyor

Lot 1l Quantity Surveyor services

Lot 1n Stock Condition Surveys

Lot 1o Multi-Disciplinary

Lot 2a Mechanical, Electrical & Plumbing

Lot 2b Building Services Engineer (HVAC)

Lot 3a EPC Assessments

Lot 3b Retrofit Consultancy (2033 and 2038)

Lot 3c Digital Coordinator

Lot 4c Health & Safety Advisor/Consultant

This framework agreement will commence on the 26th April 2023 and will last for 48 months.

CPV: Advisory architectural services · Architectural and related services · Architectural design services · Architectural services for building extensions · Architectural services for buildings · Architectural services for outdoor areas · Architectural, construction, engineering and inspection services · Architectural, engineering and planning services · Building consultancy services · Civil engineering consultancy services · Civil engineering machinery · Construction consultancy services · +21 more

How this framework works

From the published notice
Places
up to 7 suppliers · 32 bids on the busiest of 20 lots (4.6 per place) · 73 appointed (full)

Lots and requirements (23)Procurement structure

23 lots · no lot values published · evaluation weights differ by lot
Lot #1Architectural Services (Buildings)Cancelled

All RIBA work stages as defined in the RIBA Plan of Work 2020 in relation to buildings. Architects may also be required to offer additional services such as project management.

Delivery: Wales
Variant bids: not allowed
Lot #2Architectural Services (Landscaping)Cancelled

All RIBA work stages as defined in the RIBA Plan of Work 2020 in relation to buildings. Architects may also be required to offer additional services such as project management.

Delivery: Wales
Variant bids: not allowed
Lot #3Construction Project Management & AdministrationCancelled

The scope of this lot includes all RIBA stages to deliver the clients desired objectives.

Delivery: Wales
Variant bids: not allowed
Lot #4Construction Contract AdministrationCancelled

To focus on administration of the contract between the employer (client) and the contractor. Duties may also involve issuing instructions, managing variations, and certification management.

Delivery: Wales
Variant bids: not allowed
Lot #5Employers’ Agent (EA)Cancelled

Co-ordinating the appointment of contractors, drawing up of contract documentation, administration of contracts on a day-to-day basis, co-ordinate assessments for clients and contractor support to ensure site quality checks are maintained to the call-off contract requirements, over viewing quality control and accepting handover of the completed building project on the client’s behalf.

Delivery: Wales
Variant bids: not allowed
Lot #6Planning ServicesCancelled

To offer advice and support on all matters relating to planning, development and associated environmental issues for both building and renovation projects and may include renovations, change of use, listed buildings, feasibility studies etc.

Delivery: Wales
Variant bids: not allowed
Lot #7Master PlanningCancelled

To offer LHC client’s advice and support on all matters relating to planning, development and associated environmental issues for site development, utilities, and infrastructure appraisals, the scope of which may cover, marine, urban planning, transport, roads, community facilities.

Delivery: Wales
Variant bids: not allowed
Lot #8Principal DesignerCancelled

To undertake the duties of the CDM Regulations 2015 as Principal Designer in line with Regulations 11 & 12 for notifiable and non-notifiable work, including as a Clients Advisor. Scope includes plan, manage, monitor and coordinate, the pre-construction phase, assist the Client in identifying, obtaining and collating pre-construction information, site visits and ensuring the principal contractor, and others fulfil their duties.

Delivery: Wales
Variant bids: not allowed
Lot #9Civil & Structural EngineeringCancelled
Lot #10Clerk of WorksCancelled

To make regular visits to client’s sites to ensure that construction work is carried out properly to the client’s standards, specification and schedule and that health and safety rules are being followed.

Delivery: Wales
Variant bids: not allowed
Lot #11Building SurveyorCancelled

To provide a building surveying service to various public sector bodies to include, but not limited to, advice on design, construction, maintenance, repair, alteration, budgets, environmental and safety, legal issues and reporting any findings to the client.

Delivery: Wales
Variant bids: not allowed
Lot #12Quantity Surveyors / Cost ConsultantCancelled

To provide Quantity Surveyor services during all construction stages. The scope may also include ensuring that the agreed additional variations are managed, value engineering, accurate management of applications for payment and assessment of capital costs, life cycle costs and maintenance coast as requested.

Delivery: Wales
Variant bids: not allowed
Lot #13Stock Appraisals (Valuations)

The scope of this lot includes:

Appraisals to be provided on a variety of public sector client assets which may include buildings and land.

Interested parties should be aware that in order to bid for this lot you will be required to evidence you have individuals within your organisation with the following qualifications:

Membership of a suitable and recognised professional body such as The Royal Institution of Chartered Surveyors (RICS) or equivalent such as Residential Property Surveyors Association (RPSA).

Additional appropriate qualifications such as through the SAVA school of surveying are desirable.

For full details please refer to CS1 Technical Specification and ITT documentation

Bidders should note that this lot is only available for the geographical areas of Scotland, South-West England, and Wales. Please refer to the ITT document for further details

Delivery: Wales
Variant bids: not allowed
Lot #14Stock Condition SurveysCancelled

To provide LHC clients with an up-to-date condition survey for their property portfolio. Other scope requirements may include utilisation, condition, upgrading etc.

Delivery: Wales
Variant bids: not allowed
Lot #15Multi-DisciplinaryCancelled

To provide a comprehensive service to encompass, architecture, surveying, engineering, cost management, project management and refurbishment works as a complete package covering all RIBA stages. Additional information: As a minimum requirement for this lot, Bidders must be able to provide the following roles to the client

Architect (Buildings)

Project Management

Employers Agent

Planning Services

Civil and Structural Engineering

Quantity Surveyor

Delivery: Wales
Variant bids: not allowed
Lot #16Mechanical, Electrical & PlumbingCancelled

To cover the full range of advice and design services that may be required by a client within a construction service, the cope of which is expected to cover areas such as design, surveys, works planning, supply and distribution and building control systems.

Delivery: Wales
Variant bids: not allowed
Lot #17Building Services Engineer (HVAC)Cancelled

The scope of this lot includes:

To cover the full range of HVAC advice and design services that may be required by a client in a construction service, the scope of which may cover design, commissioning, surveys etc.

Delivery: Wales
Variant bids: not allowed
Lot #18EPC AssessmentsCancelled

The scope of this lot is primarily focused on the provision of providing energy performance certificates (EPC), display energy certificates (dec) and advice for LHC Clients domestic and non-domestic buildings.

Delivery: Wales
Variant bids: not allowed
Lot #19Retrofit Consultancy (2035 and 2038)Cancelled

To oversee both domestic and non-domestic energy efficiency retrofit works. Additional information: As a minimum requirements for this lot, Bidders must be able to provide the role of PAS 2035 Retrofit Coordinator

Delivery: Wales
Variant bids: not allowed
Lot #20Digital CoordinatorCancelled

To support the activities of implementation of digital delivery into the construction process which should include BIM and Golden Thread compliance through to supporting the use of Digital Construction technologies that underpins the construction site team delivery, including management of any, clash detection processes.

Delivery: Wales
Variant bids: not allowed
Lot #21Environmental

The scope of this lot includes:

To give LHC clients advice on environmental matters through areas such as the effects of new developments on the environment, the control of pollution and noise, the effects of agriculture or recreation on plants and wildlife, the effect of climate change, waste management and recycling.

Interested parties should be aware that in order to bid for this lot you will be required to evidence you have individuals within your organisation with the following qualifications:

Bidders to be certified and registered with an appropriate professional registration scheme such as Institute of Ecology and Environmental (CIEEM), Chartered Institute of Waste Management (CIWM), Institute of Environmental Management and assessment (IEMA), or equivalent organisations with previous experience.

For full details please refer to CS1 Technical Specification and ITT documentation

Delivery: Wales
Variant bids: not allowed
Lot #22Waste Management

The scope of this lot includes:

Preparing, planning, and implementing safe waste disposal strategies and management systems for LHC clients, compliance with and advising on, environmental laws and regulations, advise on the 360 circular economy, advising on how to minimise embed carbon within project delivery.

Interested parties should be aware that in order to bid for this lot you will be required to evidence you have individuals within your organisation with the following qualifications:

Appropriate validated waste management experience and a compliance qualification such as WAMITAB from CIWM (Chartered Institute of Waste Management), or equivalent.

For full details please refer to CS1 Technical Specification and ITT documentation

Delivery: Wales
Variant bids: not allowed
Lot #23Health & Safety Advisor/ConsultantCancelled

The scope of this lot includes:

To ensure that LHC Client’s duties under the Health and Safety at Work Act are reasonably and practicably complied with. This will include during construction works, to provide assistance at tender and during all work stages, (including post completion, commissioning and handover), supervision of the appointed Principal Contractor to ensure compliance with the Health and Safety At Work Act and CDM Regulations 2015, advising the Client of H&S requirements, and inspection of sites and works to ensure compliance.

Delivery: Wales
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation1
  • Economic & financial standing

    There is no minimum turnover requirement set for this framework, however LHC will conduct a financial assessment. This assessment will allow LHC to carry out a robust assessment of a Bidders' financial standing.

    The assessment will have 2 stages:

    1. Credit score – LHC will use Creditsafe to carry out initial checking of a Bidders’ financial status.
    2. Profitability, Stability and Liquidity Assessment – Bidders will be assessed on their financial stability based on a range of financial information obtained from the Bidders annual accounts.

    Bidders will be required to have the minimum levels of insurance listed below to be considered eligible for this framework.

    Employers (Compulsory) Liability Insurance: 5,000,000 GBP

    Public Liability Insurance: 5,000,000 GBP

    Professional Indemnity Insurance: 2,000,000 GBP

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 30 points on every lot: a 10% discount moves about 3 points.
  • “Consultancy Services” is a framework: the contest is a place on its panel, up to 7 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
15 Feb 2022, 09:25 GMT
Last source update
27 Apr 2023, 08:47 BST
Award evaluation window
13 Oct 2022 – …
Authority reference
CS1
FTS notice number
2023/S 000-012075
Classification (CPV)
Advisory architectural servicesArchitectural and related servicesArchitectural design servicesArchitectural services for building extensionsArchitectural services for buildingsArchitectural services for outdoor areasArchitectural, construction, engineering and inspection servicesArchitectural, engineering and planning servicesBuilding consultancy servicesCivil engineering consultancy services
+23 moreCivil engineering machineryConstruction consultancy services
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-03172f Find a Tender
Contract terms
Performance terms

As part of it's monitoring of the performance of projects delivered through this framework, following completion of each project

LHC/WPA will require the relevant appointed company to provide project performance data based on a standardised set of key performance metrics.

Publisher note: LHC Procurement Group is a not for profit central purchasing body acting on behalf of Welsh Procurement Alliance. Thanks to their ongoing and collective feedback and input into the development of this framework and given the reach and scale of their portfolio, the framework is both designed and anticipated to support the vast majority of requirements. Consequently, other contracting authorities that were not specifically consulted in the development of this framework may nevertheless also deem the framework to offer a value for money procurement solution for their own requirements and may also use the framework. As of the date of publication of this notice our frameworks may be used by all contracting authorities in Wales as defined by the Public Contracts Regulations 2015 and as listed on https://www.welshprocurement.cymru/who-we-work-with/, including, but not limited to Registered social landlords (RSL's), tenant management organisations (TMOs) and arm’s length management organisations (ALMOs), local authorities and any subsidiaries and joint-venture vehicles of those local authorities, health authorities, councils, boards and trusts, publicly funded schools, universities and further education establishments, colleges, police forces, fire and rescue services or registered charities. LHC Procurement Group clients may add community benefit requirements in their call-off contracts from this Framework including but not limited to: - to generate employment and training opportunities for priority groups; - vocational training; - to up-skill the existing workforce; - equality and diversity initiatives; - to make sub-contracting opportunities available to SMEs, the third sector and supported businesses; - supply-chain development activity; - to build capacity in community organisations; - educational support initiatives. (WA Ref:131055)

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Appointment period ends
13 Oct 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
13 Oct 2022, 12:30 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

6 Jun 2022 → 27 Apr 2023 · 4 dates
  1. Next notice expected
    6 Jun 2022, 00:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    13 Oct 2022, 12:00 BST
  3. Bids opened
    13 Oct 2022, 12:30 BST
  4. Notice published
    27 Apr 2023, 08:47 BST

Notice history

6 events · 3 releases on Find a Tender · since 11 Aug 2022
  1. Status changed to active
    11 Aug 2022, 11:28 BST
  2. Procurement method changed
    11 Aug 2022, 11:28 BST
  3. Deadline published: 13 Oct 2022, 12:00 BST
    11 Aug 2022, 11:28 BST
  4. Buyer details updated
    11 Aug 2022, 11:28 BST
  5. Status changed to complete
    27 Apr 2023, 08:47 BST
  6. Buyer details updated
    27 Apr 2023, 08:47 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 73admitted to the panel · see the list ↓
Bids received 3229 from SMEs · busiest of 20 lots
Contracts signed 20latest 25 Apr 2023

20 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 20 of these contracts carry the same published figure, £10,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Construction Contract Administration

    Signed
    25 Apr 2023
    Value
    ceiling above
    Status
    active
  • EPC Assessments

    Signed
    25 Apr 2023
    Value
    ceiling above
    Status
    active
  • Retrofit Consultancy (2035 and 2038)

    Signed
    25 Apr 2023
    Value
    ceiling above
    Status
    active
  • Architectural Services (Landscaping)

    Signed
    25 Apr 2023
    Value
    ceiling above
    Status
    active
  • Digital Coordinator

    Signed
    25 Apr 2023
    Value
    ceiling above
    Status
    active
  • Health & Safety Advisor/Consultant

    Signed
    25 Apr 2023
    Value
    ceiling above
    Status
    active
  • Construction Project Management & Administration

    Signed
    25 Apr 2023
    Value
    ceiling above
    Status
    active
  • Employers’ Agent (EA)

    Signed
    25 Apr 2023
    Value
    ceiling above
    Status
    active
  • Planning Services

    Signed
    25 Apr 2023
    Value
    ceiling above
    Status
    active
  • Master Planning

    Signed
    25 Apr 2023
    Value
    ceiling above
    Status
    active
  • Principal Designer

    Signed
    25 Apr 2023
    Value
    ceiling above
    Status
    active
  • Architectural Services (Buildings)

    Signed
    25 Apr 2023
    Value
    ceiling above
    Status
    active
  • Civil & Structural Engineering

    Signed
    25 Apr 2023
    Value
    ceiling above
    Status
    active
  • Clerk of Works

    Signed
    25 Apr 2023
    Value
    ceiling above
    Status
    active
  • Building Surveyor

    Signed
    25 Apr 2023
    Value
    ceiling above
    Status
    active
  • Quantity Surveyors / Cost Consultant

    Signed
    25 Apr 2023
    Value
    ceiling above
    Status
    active
  • Stock Condition Surveys

    Signed
    25 Apr 2023
    Value
    ceiling above
    Status
    active
  • Multi-Disciplinary

    Signed
    25 Apr 2023
    Value
    ceiling above
    Status
    active
  • Mechanical, Electrical & Plumbing

    Signed
    25 Apr 2023
    Value
    ceiling above
    Status
    active
  • Building Services Engineer (HVAC)

    Signed
    25 Apr 2023
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Architectural Services (Buildings)32bids · 32 electronic · 32 from abroad29——
2 · Architectural Services (Landscaping)7bids · 7 electronic · 7 from abroad5——
3 · Construction Project Management & Administration14bids · 14 electronic · 14 from abroad8——
4 · Construction Contract Administration17bids · 17 electronic · 17 from abroad12——
5 · Employers’ Agent (EA)20bids · 20 electronic · 20 from abroad12——
6 · Planning Services7bids · 7 electronic · 7 from abroad6——
7 · Master Planning5bids · 0 electronic · 5 from abroad3——
8 · Principal Designer16bids · 16 electronic · 16 from abroad12——
9 · Civil & Structural Engineering12bids · 12 electronic · 12 from abroad3——
10 · Clerk of Works6bids · 6 electronic · 6 from abroad5——
11 · Building Surveyor11bids · 11 electronic · 11 from abroad8——
12 · Quantity Surveyors / Cost Consultant20bids · 20 electronic · 20 from abroad12——
14 · Stock Condition Surveys8bids · 8 electronic · 8 from abroad6——
15 · Multi-Disciplinary8bids · 8 electronic · 8 from abroad5——
16 · Mechanical, Electrical & Plumbing11bids · 11 electronic · 11 from abroad10——
17 · Building Services Engineer (HVAC)8bids · 8 electronic · 8 from abroad7——
18 · EPC Assessments5bids · 5 electronic · 5 from abroad4——
19 · Retrofit Consultancy (2035 and 2038)6bids · 6 electronic · 6 from abroad5——
20 · Digital Coordinator6bids · 6 electronic · 6 from abroad3——
23 · Health & Safety Advisor/Consultant6bids · 6 electronic · 6 from abroad4——

Contracting authority & participating public bodies

2 public bodies on the notice

LHC Procurement Group Limited for the Welsh Procurement Alliance (WPA)

Contracting authorityBody governed by public lawPublic Sector Framework Provider Tredomen Innovation & Technology Centre, Ystrad Mynach, Wales, CF82 7FQContact email

Consortium members and other public bodies

Framework contractors & participating bidders

73 commercial parties on the notice · 50 awarded

The first 50 of 73 commercial parties (by name); the JSON mirror lists them all.

Show 40 more suppliers

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.