Find a TenderAwardedContract details notice

Published 16 Sept 2025, 16:49 BST

Official UK procurement notice

Conservation Management Plan (Cultural, Conservation and Collections Management Support)

Official notice

Authority: Hartlepool Borough Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable

Sectors: Research & Development (R&D) (73)Education & Training (80)Cleaning & Environmental Services (90)

+1 more

Recreational, cultural and sporting services (92)

Delivery: North East (UKC11)

Published estimate£14,500≈ £4k / year · £17,400 inc. VAT3.4% above final estimate

Submissions closed 1 Oct 2025awarded 27 Oct 2025

Awarded to Spencer & Fry Limited

Contract term 3 yrs 5 moends 31 Mar 2029 · starts 20 Oct 2025

What is being bought

Published requirement description

Conservation Management Plan (Cultural, Conservation and Collections Management Support) for the Tides of Change Project in Hartlepool.

CPV: Education and training services · Environmental services · Library, archives, museums and other cultural services · Research and development services and related consultancy services

The lotProcurement structure

single lot · value published

Lot #1Awarded 3 yrs 5 moSMEVCSEPublished value£14,500

Contract period: 20 Oct 2025 – 31 Mar 2029 (3 yrs 5 mo)Value: £14,500 exc. VAT · £17,400 inc. VAT

Delivery: North EastEligibility: SME eligibleVCSE eligible

73000000 Research and development services and related consultancy services 80000000 Education and training services 90700000 Environmental services 92500000 Library, archives, museums and other cultural services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: 30% Price 70% Quality

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 16 Sept 2025, 16:49 BST
Last source update: 3 Nov 2025, 13:59 GMT
Authority reference: OPEN03112025134821
FTS notice number: 2025/S 000-057079
Latest notice: Contract details notice (UK7)
Classification (CPV): Education and training servicesEnvironmental servicesLibrary, archives, museums and other cultural servicesResearch and development services and related consultancy services
Delivery area: North East (UKC11)
Official registry OCID: ocds-h6vhtk-059ba2 Find a Tender

How it was run

Official notice

Run through: portal not identified

Electronic submission allowed

Submission deadline: 1 Oct 2025, 14:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

Hartlepool Borough Council (HBC) Museum and Gallery Team are seeking a qualified and experienced collections specialist as part of the 'Tides of Change: Revitalising the Museum of Hartlepool and PS Wingfield Castle' project.

Context for the Brief

We are seeking an experienced collections specialist to develop and deliver a conservation management plan for our historic collections during the Development phase of our Tides of Change project.

Our collections include a wide range of types including archaeology, ephemera, working exhibits, industry and social history, maritime, archives, textiles, world cultures, art and more.

We are seeking a collections specialist with experience in preparing conservation management plans for museum and gallery collections in line with NLHF good practice guidance

www.heritagefund.org.uk/funding/good-practic… ↗

Tides of Change is made possible thanks to support from The National Lottery Heritage Fund and National Lottery players.

The NEPO E-Procurement Portal is being used for this Tender. In order to express your interest please register as a supplier on the NEPO. www.open-uk.org ↗ Once you have registered please browse the opportunities. The reference for this tender is as follows:-

Open Reference No. OPEN20251614

Completed submissions must be returned via the NEPO E-Procurement Portal not later than 2pm on Wednesday, 1st October 2025.

Timeline

16 Sept 2025 → 3 Nov 2025 · 4 dates

Tender notice published
16 Sept 2025, 16:49 BST
Submission deadline387 days ago
1 Oct 2025, 14:00 BST
Contract starts369 days ago
20 Oct 2025, 00:00 BST
Latest notice published354 days ago
3 Nov 2025, 13:59 GMT

Notice history

3 events · 2 releases on Find a Tender · since 16 Sept 2025

Tender notice published
16 Sept 2025, 16:49 BST
UK4
Contract details notice published
3 Nov 2025, 13:59 GMT
UK7
Status changed to complete
3 Nov 2025, 13:59 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value (inc. VAT) £15,0001 contract inc. VAT; no net value published

Contracts signed 1latest 27 Oct 2025

Awarded to	Value	Date	Status
Spencer & Fry LimitedSME	£15,000 inc. VAT †	—	Awarded

Contracts

Contract 1 · Spencer & Fry LimitedSME
Signed
27 Oct 2025
Value
£15,000 inc. VAT
Period
1 Nov 2025 – 1 Apr 2026
Status
active

Contracting authority & participating public bodies

Hartlepool Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PTCQ-5564-CHJP Civic Centre, Victoria Road, Hartlepool, North East, TS24 8AYContact email

Bidders & participating suppliers

1 commercial party on the notice

Spencer & Fry LimitedAwarded supplier 5 Warwick Road, St Albans Hertfordshire, East of England, AL1 4DJContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender3 Nov 2025, 13:59 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender16 Sept 2025, 16:49 BST