Computer Aided Facilities Management (CAFM) System / IWFMS

{
  "id": "060182-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-06-26T10:48:59+01:00",
  "ocid": "ocds-h6vhtk-06bdd5",
  "buyer": {
    "id": "GB-PPON-PHHB-5249-RZVD",
    "name": "Blackpool Borough Council"
  },
  "tender": {
    "id": "DN820386",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "contractPeriod": {
          "endDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2027-04-01T00:00:00+01:00",
          "maxExtentDate": "2031-03-31T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKD42",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48420000",
            "scheme": "CPV",
            "description": "Facilities management software package and software package suite"
          }
        ]
      }
    ],
    "title": "Computer Aided Facilities Management (CAFM) System / IWFMS",
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "This notice is for pre-market engagement to assess the market as part of procurement planning.\nBlackpool Council is seeking to engage with interested suppliers of Computer Aided Facilities Management (CAFM) Systems / IWFMS.\nThere is no commitment at this stage to proceed with any procurement procedure. All information provided is purely for information and should the authority proceed to a competitive process, the market will be notified via the relevant transparency notices under PA23.\nAny dates, timescales or contract values are indicative only and subject to revision.",
    "aboveThreshold": true,
    "mainProcurementCategory": "goods"
  },
  "parties": [
    {
      "id": "GB-PPON-PHHB-5249-RZVD",
      "name": "Blackpool Borough Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKD42",
        "country": "GB",
        "locality": "Blackpool",
        "postalCode": "FY1 1NB",
        "countryName": "United Kingdom",
        "streetAddress": "PO Box 11, Town Hall"
      },
      "details": {
        "url": "https://www.blackpool.gov.uk",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PHHB-5249-RZVD",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "FTSprocurementnotices@blackpool.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "060182-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/060182-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-06-26T10:48:59+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-07-24T23:59:59+01:00",
        "description": "1.\tIntroduction and Purpose \nThis Pre-Market Engagement (PME) document has been prepared by Blackpool Council to support early engagement with suppliers as part of its early planning for a potential procurement of a Computer Aided Facilities Management (CAFM) system / IWFMS\nThe purpose of this PME is to: \n•\tTest and refine Blackpool Council's functional and commercial requirements \n•\tUnderstand current market capability, and innovation relevant to local authorities \nParticipation in this PME is entirely voluntary. Engagement will not form part of any future evaluation process and will not provide any supplier with a competitive advantage. \n2.\tAuthority Context \nBlackpool Council is a unitary local authority with responsibility for a highly diverse and publicly facing estate across the Fylde Coast, supporting a wide range of statutory services, frontline operations, and regeneration activity. \nThe Council's estate comprises approximately 2000 sites and includes, but is not limited to: \n•\tCorporate offices and administrative buildings \n•\tLeisure centres, cultural venues, and tourism-related assets \n•\tLibraries, community hubs, and neighbourhood facilities \n•\tCoastal, seafront, and public realm assets \n•\tDepots and operational service facilities \n•\tTemporary accommodation and housing-related properties \nBlackpool Council operates as a Corporate landlord, manages over 900 lease agreements and plays a key role in supporting residents, visitors, and the local economy. \nBlackpool Council operates within a regulated public-sector environment and must demonstrate strong governance, transparency, data security, and value for money in all procurement activity. \nThe Council is therefore assessing a CAFM/IWFMS solution that can support both strategic asset management, estate planning and effective day-to-day service delivery. \n3.\tAnticipated Scope of Requirement \nThe anticipated requirement is for the provision, implementation, support, and ongoing maintenance of a system suitable for Blackpool Council's estate and operating model. \nIndicative functional areas include: \n•\tAsset, property, and building register with integrated documents management. \n•\tReactive repairs and service request management \n•\tPlanned, cyclical, and statutory maintenance \n•\tCompliance management (including health & safety, fire safety, gas, electrical testing, asbestos, and water hygiene) \n•\tContractor and supply chain management \n•\tHelpdesk and service request portals for Council staff and potentially third parties \n•\tManagement of land and building occupations and ownership with links to corporate GIS system\n•\tStock, materials, and stores management \n•\tFinancial controls, cost tracking, and reporting (including integration with corporate finance systems, where possible) \n•\tProject management for capital, planned works, and minor works programmes \n•\tCase Management, Reporting, dashboards, and performance monitoring \n•\tSystem configuration, data migration, and user training \n4.\tObjectives of the Pre-Market Engagement \nThrough this PME, Blackpool Council is seeking market insight to: \n•\tAssess which CAFM system functions are available as standard, configurable, and/or optional \n•\tAssess integration options with common local authority systems (for example finance, GIS, and document management systems) \n•\tAssess the product deployment platforms i.e. hosted / non hosted \n•\tUnderstand typical data migration approaches and associated risks\n•\tUnderstand commercial models, pricing structures, and total cost of ownership \n•\tIdentify opportunities to improve statutory compliance, operational efficiency, and service outcomes for residents and visitors \n•\tEnsure the future procurement approach is proportionate and accessible, including to SMEs and specialist suppliers \n5.\tNext Steps and Indicative Timescales \nIndicative next steps include: \n•\tCompletion of PME engagement activities \n•\tInternal review and approval of the final procurement approach \n•\tPublication of a future tender opportunity through a compliant procurement route (if progressed) \nAll dates and timescales are indicative and may be subject to change. \n6.\tContact and Participation Information \nWhile we are happy to review standard marketing materials, by carrying out this PME we are looking to gain a more in-depth understanding of products that are available that would meet our current requirements and potentially offer additional functionality that may help us develop and streamline the way we do business. \nTherefore, interested parties are invited to provide a detailed brief to e-tendering portal Proactis ref: DN820386, of no more than 1000 words, in your response please include the following:\n•\tProvide information as to how your product(s) can deliver the functional areas outlined in section 3 above.\n•\tProvide information about what other functions your product has that you feel may help us improve the way we deliver our services\n•\tExplain your licensing model and provide indicative costs\n•\tIndicate whether, if required, your product(s) could be expanded to encompass multiple authority areas, should your product be the system of choice post LGR (Local Government Reorganisation).\n•\tIndicate if you would be open to us contacting you again for clarification of any points in your submission. \nResponses should be received by 4pm on Friday 24th July 2026."
      }
    ]
  },
  "initiationType": "tender"
}