Official UK procurement notice
Comprehensive Fire & Security System Maintenance
Authority: National Galleries of Scotland
What is being bought
Published requirement descriptionThe National Galleries Scotland (NGS) is seeking to appoint a single Contractor, term maintenance contract for the Provision of Comprehensive Fire and Security Systems Maintenance Services for all NGS sites. The Contractor will be responsible for providing all resources including labour, materials, plant and equipment to conduct the service activities required to be delivered.
For full details of the Contract Requirements please refer to the associated Tender and Contract Documents.
It is an expectation that the Contractor will hold or will be working towards ISO9001 (Quality Management), ISO 14401 (Environmental Management) certification, ISO 27001 (Information Security Management) and Cyber Essentials Basic (or equivalent) certification.
If the Contractor does not already hold valid Cyber Essentials Basic (or equivalent) certification they must agree to obtain such within 3 months of a contract award.
The agreement will be non-exclusive i.e. NGS reserves the right, in certain circumstances, to procure out with the Contract Agreement, as and when required.
In the event of unsatisfactory performance by the successful Service Provider and the termination of the contract by either party, NGS reserves the right to negotiate the continuance of the services with the second and third placed Service Providers.
- Recurrence: 2024 - 2026
CPV: Access control system · Alarm systems · Alarm-monitoring services · Burglar and fire alarms · Burglar-alarm systems · Closed circuit television services · Closed-circuit surveillance system · Closed-circuit television apparatus · Closed-circuit television cameras · Electronic security lock · Fire suppression system · Fire-alarm systems · +6 more
The lotProcurement structure
single lot · no lot value publishedLot #1The procurement will be conducted through the use of the Open ProcedureAwardedRenewal
The procurement will be conducted through the use of the Open Procedure.
Contractors must complete and submit both an SPD and tender response.
Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Suitability
Q4A1a 'Enrolment in a Relevant Professional Register', Q4A1b 'Enrolment in a Relevant Trade Register', Q4A.2a 'Authorisation of Particular Organisation Needed' and Q4A.2b 'Membership of a Particular Organisation Needed' have been included in the SPD. Bidders must confirm whether this is applicable to them.
If applicable, each question will be scored on a Pass/Fail basis. If the Bidder is required by their country of establishment, to have enrolment in a Professional Register, Trade Register, authorisation and/or membership of a particular organisation that the Bidder has not attained, the response will be deemed a 'Fail'. Any Bidder scoring a 'Fail' mark will be disqualified from the competition.
- Economic & financial standing
Q4B6 Other Economic or Financial Requirements
Minimum: Q4B6 - All information is contained within the online SPD. - Technical & professional ability
The following selection criteria is listed within the SPD:
Q4D.1 Quality Assurance (including Health & Safety Procedures) & Q4D.2 Environmental Management are included under selection criteria but will be scored on a Pass/Fail basis, as detailed below.
Minimum: Q4D.1 Quality Assurance (including Health & Safety Procedures): all information in regard to minimum level(s) of standards required is contained within the online SPD. This will be scored on a Pass/Fail basis. If the Bidder responds "No" the response will be deemed a "Fail". Any …
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 2024 - 2026
- First published
- 16 Nov 2022, 08:47 GMT
- Last source update
- 6 Oct 2023, 14:58 BST
- Award evaluation window
- 21 Dec 2022 – …
- Authority reference
K/H/005/2023- FTS notice number
2023/S 000-029560- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0384ccFind a Tender
- Performance terms
As detailed in the contract.
Publisher note: National Galleries Scotland reserves the right to cancel the procurement at any time and not award a Contract. The expenditure, work or effort undertaken by Tenderers prior to the Award of Contract is accordingly a matter solely for the commercial judgement of Tenderers. Late SPDs and tenders may not be considered by National Galleries Scotland. (SC Ref:746872)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 21 Dec 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 21 Dec 2022, 12:00 GMT
Timeline
21 Dec 2022 → 6 Oct 2023 · 3 dates- Submission deadline21 Dec 2022, 12:00 GMT
- Bids opened21 Dec 2022, 12:00 GMT
- Notice published6 Oct 2023, 14:58 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete6 Oct 2023, 14:58 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Dalkia Scotshield LimitedSME | — | — | Awarded |
Contracts
Contract 029560-2023-K/H/005/2023-1 · Dalkia Scotshield LimitedSME
- Signed
- 19 May 2023
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| The procurement will be conducted through the use of the Open Procedure | 2bids · 2 electronic · 2 from abroad | 1 | — | £52,220 – £97,382 |
| Whole notice | — | — | — | £52,220 – £97,382 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- SPIE Scotshield LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.